Jammu and Kashmir Police Office Supplies Tender 2026 - ISO 9001, Pre-Dispatch Inspection, 25% Quantity Flexibility
Bid Publish Date
05-Oct-2026, 6:47 pm
Bid End Date
26-Oct-2026, 7:00 pm
Location
Progress
Tender Overview
Organization: Jammu and Kashmir Police. Procurement: 25-item office supply category including writing materials, paper, envelopes, adhesives, calculators, clipboards, and related stationery, as listed in the BOQ. Estimated value and exact quantities are not disclosed; however, the contract permits up to 25% quantity variation and extended delivery within set terms. Location is the union territory of Jammu & Kashmir, with a focus on standard office consumables for police or government offices. The tender emphasizes compliance with ISO 9001 and submission of material test certificates, plus pre-dispatch inspection at the seller’s premises. A critical differentiator is the requirement for advance sample approval within 5 days of award and the possibility of modifications before bulk supply. Unique terms include option-based quantity adjustments and lab-based acceptance criteria, which remove ambiguity by relying on buyer’s test results. This procurement seeks reliable, standards-compliant stationery and related items to support administrative operations.
Technical Specifications & Requirements
- Product categories include: writing instruments, paper products (A4, FS paper), envelopes, tape, glue, staples/pins, filing accessories, correction fluids, ledger paper, uniball pens, markers, highlighters, DAKPAD, compact discs, calculators, writing pads, stamp pads, carbon paper, chalk white, file covers, and related office items.
- Standards/certifications: ISO 9001 certified suppliers; material test certificates required with supply; inspection to be conducted by buyer’s lab. Pre-dispatch inspection at seller’s premises with buyer-borne costs.
- Delivery/quantity: option to increase/decrease quantity up to 25%; delivery period aligned to last date of original order with potential adjustments if sample approvals delay.
- Samples: advance sample approval within 5 days post-award; major deviations may trigger contract termination or re-sampling.
- Quality/testing: material tested by buyer’s lab; results are sole criteria for acceptance; non-conforming items rejected.
Terms, Conditions & Eligibility
- EMD/financials: EMD not disclosed in data; standard bidder viability requires GST/PAN, financial statements, and experience documents per T&C.
- Delivery & payment: extended delivery terms possible; payment terms unspecified in data; pre-dispatch inspection noted.
- Documentation: must submit ISO 9001 certificate, material test certificates, OEM authorizations (if applicable), and technical bid documents.
- Sample and inspection: advance sample submission within 5 days; buyer to approve or request modifications within 5 days; failure to approve may extend or modify delivery timelines.
- Warranty/penalties: penalties or LD terms not specified; pre-dispatch inspection implies quality risk mitigation.
- Other: bidder must comply with option clause and delivery schedule; buyer reserves rights to modify quantities during contract.
Key Specifications
-
Product/service: Office stationery and related items as listed in BOQ (25 items).
-
Estimated value/EMD: Not disclosed; indicates scope via 25% quantity variation clause.
-
Standards: ISO 9001 certification required for bidder or OEM.
-
Testing: Material Test Certificate required; buyer's lab results govern acceptance.
-
Delivery: Option to extend quantity by up to 25% during contract; delivery based on last PO delivery date.
-
Samples: Advance sample approval within 5 days of contract award; potential modifications before bulk supply.
Terms & Conditions
-
Option Clause: up to 25% quantity variation during and after award.
-
Pre-dispatch inspection: at seller premises, costs borne by buyer.
-
ISO 9001: bidder or OEM must hold certification; MTCs required with supply.
-
Advance sample process: 5-day approval window; deviations may terminate or modify contract.
-
Delivery timeline adjustments tied to sample approval and option clause.
-
Buyer’s lab to determine acceptance based on MTC and test results.
Important Clauses
Payment Terms
Payment terms not specified in provided data; procurement requires further clarification from buyer.
Delivery Schedule
Delivery can be increased up to 25% and may extend beyond original delivery period; additional time calculation provided in option clause.
Penalties/Liquidated Damages
No explicit LD mention; acceptance will be governed by buyer’s lab results and sample conformity.
Bidder Eligibility
-
Must hold ISO 9001 certification or have OEMs with ISO 9001 on supply chain
-
Experience in supplying office stationery and related items to government bodies
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Ability to provide Material Test Certificates and undergo pre-dispatch inspection
Tender Data
Bid Details
Quantity
3138
Category
BALL PEN BLUE
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
BALL PEN BLUE , PEN DRIVE 64GB , PEN V10 BLACK , REGISTER , STAPLER PIN , FILE COVER , CHALK WHITE , PENCIL , COPIES , CORRECTION PEN , LEDGER BIG SIZE , UNIBALL PEN BLACK , ENVELOPE YELLOW FULL SIZE , STAMP PAD , CARBON PAPER , CELLO TAPE , GLUE BOTTLE , A4 PAPER , FS PAPER , MARKER PEN BLACK , HIGHLIGHTER PEN , DAKPAD , COMPACT DISC , CALCULATOR , WRITING PAD
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Jammu
Delivery Pincodes
180005
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ramneek Singh | 180005,DISTRICT JAIL AMBPHALLA JAMMU | Jammu | Jammu And Kashmir | 180005 | 500 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9988496.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
25 Items Sign in to view GEM price trends Sign in for GEM prices
BALL PEN BLUE
BALL PEN BLUE
PEN DRIVE 64GB
PEN DRIVE 64GB
PEN V10 BLACK
PEN V10 BLACK
REGISTER
REGISTER
STAPLER PIN
STAPLER PIN
FILE COVER
FILE COVER
CHALK WHITE
CHALK WHITE
PENCIL
PENCIL
COPIES
COPIES
CORRECTION PEN
CORRECTION PEN
LEDGER BIG SIZE
LEDGER BIG SIZE
UNIBALL PEN BLACK
UNIBALL PEN BLACK
ENVELOPE YELLOW FULL SIZE
ENVELOPE YELLOW FULL SIZE
STAMP PAD
STAMP PAD
CARBON PAPER
CARBON PAPER
CELLO TAPE
CELLO TAPE
GLUE BOTTLE
GLUE BOTTLE
A4 PAPER
A4 PAPER
FS PAPER
FS PAPER
MARKER PEN BLACK
MARKER PEN BLACK
HIGHLIGHTER PEN
HIGHLIGHTER PEN
DAKPAD
DAKPAD
COMPACT DISC
COMPACT DISC
CALCULATOR
CALCULATOR
WRITING PAD
WRITING PAD
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | BALL PEN BLUE | BALL PEN BLUE | 500 | nos | djbuyer | 15 | |
| 2 | PEN DRIVE 64GB | PEN DRIVE 64GB | 5 | nos | djbuyer | 15 | |
| 3 | PEN V10 BLACK | PEN V10 BLACK | 30 | nos | djbuyer | 15 | |
| 4 | REGISTER | REGISTER | 100 | nos | djbuyer | 15 | |
| 5 | STAPLER PIN | STAPLER PIN | 24 | nos | djbuyer | 15 | |
| 6 | FILE COVER | FILE COVER | 2,000 | nos | djbuyer | 15 | |
| 7 | CHALK WHITE | CHALK WHITE | 10 | nos | djbuyer | 15 | |
| 8 | PENCIL | PENCIL | 5 | nos | djbuyer | 15 | |
| 9 | COPIES | COPIES | 100 | nos | djbuyer | 15 | |
| 10 | CORRECTION PEN | CORRECTION PEN | 40 | nos | djbuyer | 15 | |
| 11 | LEDGER BIG SIZE | LEDGER BIG SIZE | 6 | nos | djbuyer | 15 | |
| 12 | UNIBALL PEN BLACK | UNIBALL PEN BLACK | 10 | nos | djbuyer | 15 | |
| 13 | ENVELOPE YELLOW FULL SIZE | ENVELOPE YELLOW FULL SIZE | 100 | nos | djbuyer | 15 | |
| 14 | STAMP PAD | STAMP PAD | 30 | nos | djbuyer | 15 | |
| 15 | CARBON PAPER | CARBON PAPER | 2 | nos | djbuyer | 15 | |
| 16 | CELLO TAPE | CELLO TAPE | 20 | nos | djbuyer | 15 | |
| 17 | GLUE BOTTLE | GLUE BOTTLE | 20 | nos | djbuyer | 15 | |
| 18 | A4 PAPER | A4 PAPER | 20 | ream | djbuyer | 15 | |
| 19 | FS PAPER | FS PAPER | 2 | ream | djbuyer | 15 | |
| 20 | MARKER PEN BLACK | MARKER PEN BLACK | 20 | nos | djbuyer | 15 | |
| 21 | HIGHLIGHTER PEN | HIGHLIGHTER PEN | 10 | nos | djbuyer | 15 | |
| 22 | DAKPAD | DAKPAD | 2 | nos | djbuyer | 15 | |
| 23 | COMPACT DISC | COMPACT DISC | 50 | nos | djbuyer | 15 | |
| 24 | CALCULATOR | CALCULATOR | 2 | nos | djbuyer | 15 | |
| 25 | WRITING PAD | WRITING PAD | 30 | nos | djbuyer | 15 |
Categories
10
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar office supplies procurement
Financial statements (latest available)
EMD deposit proof (as applicable and per tender terms)
Technical bid documents demonstrating ISO 9001 certification
OEM authorization letters (if bidding on branded items)
Material Test Certificates (MTC) for supplied items
Advance sample submission documents (within 5 days of award)
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for the office stationery tender in Jammu and Kashmir Police 2026?
Bidders must meet ISO 9001 certification, provide Material Test Certificates, and submit advance samples within 5 days of award. Ensure GST, PAN, and financial statements are ready. Understand the 25% quantity variation option and pre-dispatch inspection requirements before submission.
What documents are required for the JK Police stationery tender bid in 2026?
Submit GST certificate, PAN card, experience certificates for similar procurements, latest financial statements, EMD proof, technical bid documents, OEM authorizations if applicable, and Material Test Certificates with the supply. Include advance sample submission references as specified.
What standards and certifications must be met for this purchase?
Bidders or OEMs must hold ISO 9001 certification. At least one line of supply should include Material Test Certificates, and the supplier must be ready for pre-dispatch inspection at seller premises.
What is required for advance sample approval in this tender?
Submit advance samples within 5 days of award; buyer will approve or specify modifications within 5 days. If delays occur, delivery timelines may be reset without LD; major deviations can lead to contract termination.
What is the delivery quantity adjustment allowed in this tender?
The purchaser reserves the right to increase or decrease the quantity by up to 25% of the bid quantity at contract placement and during currency, with delivery timing adjusted accordingly per the option clause.
Where will the acceptance of delivered items be determined?
Acceptance is determined by the buyer’s lab test results and Material Test Certificates; these results are the sole criteria for confirming item conformity and release of payment and supply.
Are there any penalties or warranty terms specified for this tender?
Explicit penalty or LD terms are not provided in the available data; non-conforming items are subject to rejection based on buyer’s lab results and potential contract termination if major deviations are found.