GEM

Police Commissionerate Bhubaneswar-Cuttack High End Laptop & Desktop Tender Bhubaneswar Odisha 2025

Bid Publish Date

17-Nov-2025, 6:44 pm

Bid End Date

02-Dec-2025, 7:00 pm

Bid Opening Date

02-Dec-2025, 7:30 pm

EMD

₹1,60,000

Value

₹80,00,000

Location

KHORDHA , ODISHA

Progress

Issue17-Nov-2025, 6:44 pm
AwardPending
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Quantity

95

Category

High End Laptop - Notebook

Bid Type

Two Packet Bid

Categories 1

LAPTOP

Tender Overview

Organization: Police Commissionerate Bhubaneswar-Cuttack, under the Home Department Odisha, seeks supply of High End Laptop – Notebook and Entry/Mid Level Desktop Computers within Khordha, Odisha 751001. Estimated value is ₹8,000,000 with an EMD of ₹160,000. The scope includes procurement aligned to police IT needs, with potential quantity adjustments up to ±25% during contract execution. Delivery terms reference standard extension logic, starting from the last delivery order date. This is a technology-focused security equipment procurement, demanding reliable, standards-compliant devices.

Technical Specifications & Requirements

  • Product categories: High End Laptop – Notebook and Entry/Mid Level Desktop Computers (Q2 category).
  • Delivery flexibility: Option to increase/decrease quantity by up to 25% at contract placement or during currency, at contracted rates.
  • Delivery timeline logic: Additional time calculation uses (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; may extend to the original delivery period.
  • EMD/Value: ₹160,000 EMD; estimated contract value ₹8,000,000.
  • BOQ: No items listed; no explicit technical specs available in the data.
  • Brand/Certification specifics: Not specified in the tender data; ATC document uploaded but not detailed here.

Terms, Conditions & Eligibility

  • Option Clause: Quantity adjustments allowed up to 25% during and after award, with extended delivery timing as described.
  • Delivery terms: Delivery period is tied to the last date of the original delivery order; extension rules apply per option clause.
  • Submission requirements: Bidders must comply with stated option clause and delivery calculations; ATC document available for review.
  • Financial terms: EMD ₹160,000; estimated value ₹8,000,000.
  • Location: Khordha, Odisha (751001).
  • Compliance: Absent explicit technical specs, bidders should align with standard IT hardware procurement practices and the ATC terms.

Key Specifications

    • Product/service names: High End Laptop – Notebook; Entry/Mid Level Desktop Computers
    • Estimated value: ₹8,000,000
    • EMD: ₹160,000
    • Location: Khordha, Odisha 751001
    • Quantity flexibility: ±25% of bid quantity
    • Delivery extension formula: (Increased quantity ÷ Original quantity) × Original delivery period (minimum 30 days)

Terms & Conditions

  • Option clause allows ±25% quantity adjustment with corresponding delivery time adjustments

  • Delivery period starts after the last date of the original delivery order

  • EMD of ₹160,000 must be submitted with bid and is part of financial terms

Important Clauses

Payment Terms

Not specified in data; bidders should refer to ATC for payment schedule and milestones

Delivery Schedule

Delivery period tied to original delivery order date; additional time computed per option clause with a 30-day minimum

Penalties/Liquidated Damages

Not specified in data; ATC may contain LD or penalties; bidders should review prior attached ATC document

Bidder Eligibility

  • Experience in supplying IT hardware (laptops/desktops) to government/PSU or police departments

  • Demonstrated financial capacity to handle ~₹80 Lakh contract value

  • GST registration and PAN details, with compliant documentation

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent account number (PAN) card

3

Experience certificates for prior IT hardware supply

4

Financial statements / turnover details

5

EMD submission proof (DD/online payment receipt)

6

Technical bid documents and compliance statements

7

OEM authorizations (if bidding on brand-specific laptops/desktops)

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for high end laptop and desktop tender in Khordha?

To bid for this Odisha police procurement, ensure your bid includes EMD ₹160,000, GST and PAN, IT hardware experience, and compliance with ATC terms. Include prescribed OEM authorizations and financial statements. The bid must align with ±25% quantity option and the delivery extension formula described in the terms.

What documents are required for Odisha police hardware bid 2025?

Submit GST certificate, PAN card, experience certificates for similar IT hardware supply, financial statements, EMD proof (DD or online payment), and OEM authorizations if brand-specific laptops/desktops are proposed. Ensure technical compliance statements are included per ATC guidance.

What are the delivery extension rules for this procurement?

Delivery extensions apply when quantity is increased up to 25%. Additional time equals (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend to the original delivery period while exercising the option clause.

What is the estimated contract value and EMD for bidders?

The estimated contract value is ₹8,000,000 with an EMD of ₹160,000. Bidders must provide the EMD as specified, and ensure financial statements reflect capacity to execute an approximately ₹8 million procurement of laptops and desktops.

Which location and organization are issuing this laptop bid 2025?

The bid is issued by the Police Commissionerate Bhubaneswar-Cuttack under the Home Department Odisha, for procurement in Khordha, Odisha (751001). Bidders should monitor for any amendment notices through official channels.

What standards or certifications are required for these IT devices?

The tender data does not specify standards; bidders should align with general government IT procurement norms, provide OEM certifications, and ensure devices meet basic IT hardware standards. Review the attached ATC for any brand or compliance requirements that may be listed there.

How will quantity adjustments affect delivery timelines in this tender?

If quantities change by up to 25%, delivery timelines adjust according to the option clause formula. Minimum extension is 30 days, and delivery periods may shift based on the revised quantity and contractual rates, ensuring supply continuity for police operations.

What is required to prove eligibility for the Odisha police procurement?

Prove eligibility with prior IT hardware supply experience, demonstrate financial stability, provide GST and PAN, submit EMD, and supply technical/compliance documentation. OEM authorizations strengthen eligibility, while ATC documents outline any additional bidder obligations for this procurement.

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