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GEM

Secondary Education Department Uttar Pradesh Event/Workshop Management Tender Saharanpur 2025

Bid Publish Date

07-Nov-2025, 7:26 pm

Bid End Date

17-Nov-2025, 8:00 pm

EMD

₹27,000

Value

₹27,00,000

Location

SAHARANPUR , UTTAR PRADESH
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Progress

Issue07-Nov-2025, 7:26 pm
Technical16-11-2025 20:21:23
Financial
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Event/Workshop/Exhibition management for government sector
  • • 25% quantity/duration flex on contract issuance
  • • Excess settlement option for addons with required supporting documents
  • • EMD ₹27,000; estimated contract value ₹2,700,000
  • • Delivery window: up to 6 days on buyer premises
  • • ATC document uploaded; comply with tender terms

Categories 1

GAMES

Tender Overview

Secondary Education Department Uttar Pradesh invites bids for Event/Workshop/Exhibition Management Services in Saharanpur, Uttar Pradesh 247001. Estimated value: ₹2,700,000 with an EMD of ₹27,000. Scope centers on organizing a multi-day event (up to six days) with support services for buyer premises. No BOQ items listed, but bid terms include quantity/duration adjustments within a 25% band. Emphasized flexibility on invoicing through optional excess settlement for additional charges, subject to documentation and approval. This procurement emphasizes on-site event logistics, vendor coordination, and compliance with central procurement norms. The lack of technical specs indicates a focus on service capability, event coordination, and administrative compliance, rather than hardware or manufactured goods. Unique aspects include a two-tier option clause and invoice-level addons managed under an agreed excess settlement percentage. This tender presents a targeted opportunity for professional event management firms with prior exposure to government-related events in Uttar Pradesh.

Technical Specifications & Requirements

  • Category: Event/Workshop/Exhibition/Expo Management Service – National; Games competition; Buyer premise; 6 days
  • Estimated value: ₹2,700,000; EMD: ₹27,000
  • Delivery window: up to 6 days from contract start
  • Key contractual flexibilities: quantity or duration can vary by ±25%; excess settlement option for addons up to the specified percentage; require mandatory supporting documents for addons
  • No technical specifications or BOQ items published; bidders must demonstrate capability in event logistics, vendor management, on-site coordination, and compliance with government procurement norms
  • ATC/document view exists; follow purchaser’s terms for submission and compliance

Terms, Conditions & Eligibility

  • EMD: ₹27,000 (details in terms; payment mode per tender norms)
  • Quantity/Durations: adjustments allowed up to 25% at contract issuance and post-issuance
  • Excess settlement: addon charges allowed up to a predefined percentage; must declare applicability during invoice
  • Submission documents: refer to ATC and terms; include standard bid documents and compliance evidence
  • Delivery terms: service delivery across a six-day window on the buyer premises
  • ATC/document access: bidder to view uploaded ATC and comply with terms
  • No BOQ given; focus on service capability, compliance, and ability to operate within government procurement framework

Key Specifications

  • Event/Workshop/Exhibition management services

  • Estimated value ₹2,700,000; EMD ₹27,000

  • Delivery window up to 6 days on buyer premises

  • 25% quantity/duration flexibility

  • Excess settlement for addons with supporting documents

Terms & Conditions

  • EMD ₹27,000 and estimated contract value ₹2,700,000

  • Quantity/duration adjustments up to 25%

  • Excess settlement for addons with documentation

Important Clauses

Payment Terms

To be as per tender ATC; likely milestone-based or upon completion of service with standard government procurement payment timelines.

Delivery Schedule

Six-day service window on buyer premises; timing to be finalized per contract award.

Penalties/Liquidated Damages

Not explicitly stated in available data; standard government procurement penalties may apply for non-compliance.

Bidder Eligibility

  • Experience in government event management projects

  • Compliance with GST, PAN, and financial robustness

  • Ability to deliver within a six-day window and manage addons under excess settlement

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Games; Games competition; Buyer premise; 6 days

Authority Records

SECONDARY EDUCATION DEPARTMENT

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End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 3

GeM-Bidding-8561811.pdf

Main Document

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar government/event management projects

4

Financial statements (latest)

5

EMD payment proof (₹27,000)

6

Technical bid documents demonstrating event logistics capabilities

7

OEM/Vendor authorizations (if applicable) and any ATC compliance documents

8

Any other documents specified in the Buyer Added Terms and ATC

Technical Results

S.No Seller Date Status
1
AARADHYA TRADERS   Under PMA
16-11-2025 20:21:23
2
M/S AMAN TRADING COMPANY   Under PMA
17-11-2025 13:46:03
3
M/S CHAUDHARY ASSOCIATES   Under PMA
11-11-2025 17:43:11
4
M/s LAKSHIT CONTRACTOR & SUPPLIERS   Under PMA
17-11-2025 18:26:07
5
M/S S R COMPANY   Under PMA
15-11-2025 17:47:20

Financial Results

Rank Seller Price Item
L1
M/S CHAUDHARY ASSOCIATES( MSE Social Category:General )    Under PMA
Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Games; Games comp
L2
M/s LAKSHIT CONTRACTOR & SUPPLIERS( MSE Social Category:SC )    Under PMA
Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Games; Games comp
L3
AARADHYA TRADERS( MSE Social Category:OBC )    Under PMA
Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Games; Games comp
L4
M/S S R COMPANY   Under PMA
Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Games; Games comp
L5
M/S AMAN TRADING COMPANY   Under PMA
Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Games; Games comp

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for the event management tender in Saharanpur Uttar Pradesh 2025?

Bidders must submit all required documents (GST, PAN, experience certificates, financials, EMD ₹27,000) and demonstrate capability in government event logistics. Ensure compliance with ATC terms, 6-day delivery window, and the ±25% quantity/duration adjustment. Follow the excess settlement provisions for addons with proper documentation.

What documents are required for the Saharanpur event tender bid 2025?

Submit GST certificate, PAN, latest financial statements, experience certificates for similar government events, EMD proof of ₹27,000, technical bid detailing event logistics capabilities, vendor authorizations, and ATC-compliant documents. Include any additional tender-specified forms per the buyer terms.

What is the estimated contract value and EMD for this UP tender?

The estimated contract value is ₹2,700,000 and the EMD is ₹27,000. Bidders should arrange payment as per the ATC, typically via online or demand draft. EMD demonstrates bid seriousness and eligibility to participate in the Saharanpur procurement.

What are the delivery requirements for the Saharanpur event management service?

Delivery spans a maximum of 6 days on the buyer premises. The service provider must coordinate on-site events, align with government protocols, and ensure timely execution within the six-day window, with potential adjustments allowed under the 25% flex clause.

Are addons allowed under excess settlement in this UP tender?

Yes. The excess settlement option permits addons to be invoiced up to a predefined percentage of the order value. Bidders must declare addon applicability during invoice creation and provide mandatory supporting documents to validate the charges.

What standards or ATC requirements apply to this Saharanpur bid?

ATC document has been uploaded; bidders must view and comply with all specified terms. While no technical standards are listed in the data, ensure adherence to government procurement norms, proper licensing, and financial safeguards required by the Secondary Education Department Uttar Pradesh.

Who is the procuring organization for the Saharanpur event tender 2025?

The procuring organization is the Secondary Education Department Uttar Pradesh, conducting a national-level event management procurement with location in Saharanpur, Uttar Pradesh 247001. Respondents should align proposals to government event logistics, compliance, and performance guarantees.

What is the process to view the ATC document for this tender?

Bidder must access the ATC document uploaded by the buyer, review all terms, and ensure submission compliance. Prepare to include ATC-stipulated forms and declarations with the bid, ensuring alignment with the 6-day delivery and addon settlement rules.

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