Chittaranjan Locomotive Works Barcode Stickers Tender 2026 West Bengal IS 550 Printing 300 dpi

Tender Overview

Chittaranjan Locomotive Works of Indian Railways invites bids for the procurement of Registered Barcode Stickers (Single) of 'RD' Series (Q4). The quotation focuses on precise barcode label specifications including length of code (mm), characters per inch, grammage of release paper (gsm), type of printing, and resolution (DPI) to ensure high scanability. Although the BOQ shows no items, the contract encompasses material supply with the potential 25% quantity variation at contract rates, and delivery terms linked to original delivery timelines. The procurement targets reliable, field-ready labels for rail operations, requiring strict adherence to dimensional and print-quality standards. The tender emphasizes controlled sample approval before bulk manufacturing and post-award conformity checks at the point of receipt.

Key differentiators include a formal advance sample process, GST handling guidance, and a post-delivery inspection framework at a designated station. The procurement scope is oriented toward on-site installation readiness and compatibility with existing RFID/barcode workflows in railway environments, with a focus on durability and legibility. Unique clauses address option-based quantity adjustments and supplier performance alignment with contract specifications.

Technical Specifications & Requirements

• Category: Dimensions – Length of code (mm)
• Category: Physical Properties – Characters per inch; Grammage of release paper (gsm)
• Category: Printing – Type of printing; Resolution (DPI), with note that resolution should not be lowered to preserve scanability
• Potential standards alignment noted (IS/ISO-like compliance implied) for reliable scanning, durability, and adhesion under railway operating conditions
• Inspection framework includes post-receipt inspection at K.G.Hospital, Chittaranjan, WB; advance sample approval required within 10 days of contract award; modifications within 5 days if needed
• No BOQ items listed; emphasis on specification conformance and sample-based validation

Terms, Conditions & Eligibility

• Option Clause allows ±25% quantity variation at contract rates during and after award; delivery periods adjust proportionally with a guaranteed minimum of 30 days for extended quantities
• GST considerations: bidder bears applicable GST; reimbursement aligned with actuals or lower of quoted GST rate
• Advance Sample: 2 samples to be submitted within 10 days of award; buyer approves or lists required modifications within 5 days; bulk supply must follow approved sample
• Inspection: Post-receipt inspection by Sr.DMO/KGH/CLW at specified location; pre-dispatch inspection not mandated here
• No explicit EMD amount stated in the data; bidders must rely on standard EMD thresholds for CLW tenders
• GST, GSTN, PAN, and experience-related documentation typically required in terms; common tender compliance applies
• Failure to approve samples or deviations may trigger contract termination or re-sampling; LD details not specified