Custom Bid for Services - Annual Rate Contract for Hiring of Mid-Range Cars, Compact Higher Range &
Bharat Petroleum Corporation Ltd
GAUTAM BUDDHA NAGAR, UTTAR PRADESH
Posted:
13 November 2025
Closed:
4 December 2025
GEM
GEM
Bharat Petroleum Corporation Ltd AC Car Hiring Tender Kolkata West Bengal 2026 – 3-Year Rate Contract for MidRange to Luxury Sedan
Bid Publish Date
30-May-2026, 1:27 am
Bid End Date
20-Jun-2026, 3:00 pm
EMD
₹2,50,000
Location
Progress
Issue30-May-2026, 1:27 am
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Categories
2
Tender Overview
Bharat Petroleum Corporation Ltd invites bids for a Rate Contract for Hiring of AC MidRange Cars, AC Compact, Higher Range Cars, AC Utility Range and AC Luxury Sedan range at Kolkata for a period of 3 years. The project is located in Kolkata, West Bengal with an EMD of ₹250,000. Bidders should provide a scalable fleet, adherence to safety norms, and transparent service-level delivery across multiple car categories. The scope emphasizes timely vehicle provisioning, maintenance, and replacement options to meet BPCL’s city-wide mobility needs. The absence of BOQ items suggests a flexible, demand-driven allocation and potential multi-vendor engagement. Unique factors include a diverse sedan spectrum and long-term service commitments within a metropolitan setting.
Technical Specifications & Requirements
- Category: Vehicle hire services for AC MidRange, AC Compact, Higher Range, AC Utility Range, AC Luxury Sedan in Kolkata for a 3-year term
- EMD: ₹250,000 (escrowable via acceptable tender payment modes)
- Location: Kolkata, West Bengal (700001); city-wide deployment possible
- Contract duration: 3 years with scope for renewal as per BPCL terms
- No BOQ items listed; tender implies supplier fleet readiness, on-demand allocation, and adherence to BPCL dispatch/maintenance protocols. Emphasis on fleet versatility and service reliability in a high-traffic urban market.
Terms, Conditions & Eligibility
- EMD submission: ₹250,000 (as stated); confirm payment method per BPCL terms
- Experience/Turnover: Not specified in data; bidders should demonstrate relevant experience in corporate fleet or car rental for major clients
- Delivery/Dispatch: 24/7 availability and rapid replacement policy to ensure uninterrupted BPCL mobility
- Payment terms: Align with standard govt/private fleet contracts; ensure transparent invoicing and timely payments
- Documentation: GST, PAN, fleet ownership/lease documents, driver certification, and vehicle insurance details likely required
- Warranty/Support: Ongoing maintenance and replacement support during the contract period
- Penalties/SLAs: Expect penalties for late dispatch or vehicle downtime; ensure clear SLA framework
Key Specifications
-
Product/Service: AC car hiring for multiple categories (MidRange, Compact, Higher Range, Utility, Luxury Sedan)
-
Estimated value: Not disclosed; EMD ₹250,000
-
Location/Delivery: Kolkata, West Bengal 700001; full city deployment
-
Standards/Certifications: Not specified in data; propose IS/ISO-compliant fleet management where applicable
-
Warranty/Support: Post-lease maintenance and replacement policy expected
-
Experience: Demonstrated corporate fleet management capability advisable
Terms & Conditions
-
EMD: ₹250,000 required; payment method to be specified by BPCL
-
Contract duration: 3 years; potential renewal/extension per BPCL
-
Delivery: 24/7 availability with rapid replacement for uninterrupted mobility
-
Documentation: GST, PAN, fleet details, insurance, and certifications
-
SLAs/Penalties: Defined for vehicle downtime and dispatch delays
Important Clauses
Payment Terms
Standard invoicing with milestone-based payments contingent on service level attainment; specifics to be detailed in buyer terms.
Delivery Schedule
Round-the-clock vehicle availability with emergency dispatch capability; replacement vehicles during downtime to be provided as per SLA.
Penalties/Liquidated Damages
Penalties for delayed dispatch or prolonged downtime; SLA-linked LDs to be defined in contract documents.
Bidder Eligibility
-
Demonstrated fleet management or corporate car rental experience
-
Financial capacity to support ₹250,000 EMD and ongoing operations
-
Compliance with local transport regulations and insurance requirements
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - Rate Contract for Hiring of AC MidRange Cars AC Compact Higher Range Cars AC Utility Range and AC Luxury Sedan range at Kolkata for a period of 3 years
Authority Records
MINISTRY OF PETROLEUM AND NATURAL GASBHARAT PETROLEUM CORPORATION LTD
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Documents 8
GeM-Bidding-9397500.pdf
Main Document
BOQ Document
BOQ
Other Documents
OTHER
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
Payment Terms & Condition
PAYMENT
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates in corporate fleet/car rental services
4
Financial statements and turnover evidence
5
EMD payment receipt or bank guarantee
6
Technical bid documents and vehicle fleet details
7
OEM authorizations or fleet supplier confirmations
8
Insurance certificates for fleet and drivers
9
Company registration and contact details
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for BPCL car rental tender in Kolkata 2026?
Bidders must submit the required documents (GST, PAN, financials, experience certificates, vehicle fleet details) and an EMD of ₹250,000. Ensure fleet capability for multiple categories, comply with local regulations, and provide SLA-based service commitments for 3 years.
What documents are required for BPCL fleet services tender Kolkata?
Required documents include GST certificate, PAN card, fleet ownership or lease proof, vehicle insurance, experience certificates in corporate fleet management, financial statements, and EMD payment receipt. OEM authorizations may be needed for specific vehicle categories.
What are the vehicle categories for BPCL Kolkata tender 2026?
Categories include AC MidRange, AC Compact, Higher Range, AC Utility Range, and AC Luxury Sedan. Bidders should ensure compliant vehicles across all categories with continuous availability and driver management capabilities.
When is the EMD amount required for BPCL Kolkata bid?
The tender requires an EMD of ₹250,000. Payment mode will follow BPCL terms; ensure funds are available prior to bid submission and provide the receipt or bank guarantee as proof.
What delivery terms are expected for BPCL fleet services in Kolkata?
Expect round-the-clock availability with rapid replacement for downtime and emergency dispatch. SLAs will specify response times, vehicle uptime targets, and penalties for non-compliance, with ongoing maintenance support during the 3-year period.
What standards or certifications are needed for BPCL fleet bids?
While explicit standards aren’t listed, bidders should demonstrate fleet management capability, driver compliance, vehicle insurance, and adherence to local transport regulations. OEM authorizations may be required for certain categories per BPCL terms.
How is the 3-year BPCL Kolkata fleet contract structured?
The contract spans 3 years with potential renewal. It expects a scalable fleet across multiple car categories, consistent service levels, and transparent invoicing. Renewal decisions will be based on performance, SLAs, and BPCL requirements during the term.
What fees or penalties apply for BPCL Kolkata fleet failures?
Penalties (LDs) apply for dispatch delays or vehicle downtime as per contract terms. Expect SLA-based metrics for response time, vehicle availability, and maintenance turnaround; exact LD rates will be defined in the formal contract documents.
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Documents 8
GeM-Bidding-9397500.pdf
Main Document
BOQ Document
BOQ
Other Documents
OTHER
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
Payment Terms & Condition
PAYMENT
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS