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Hindustan Organic Chemicals Limited Gasket, Mechanical Seal & O Ring Tender Ernakulam Kerala 2025

Bid Publish Date

26-Dec-2025, 5:15 pm

Bid End Date

16-Jan-2026, 2:00 pm

Location

ERNAKULAM , KERALA

Latest Corrigendum Available

Progress

Issue26-Dec-2025, 5:15 pm
Corrigendum09-Jan-2026
AwardPending
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Quantity

67

Category

O RING VITION GLAND GASKET

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM authorization requirement for distributors
  • • 3 years Govt sector experience in similar category products
  • • Option clause enabling 25% quantity increase/decrease at bid/contract time
  • • GST handling: reimbursements based on actuals or applicable rates
  • • Data Sheet mismatch leads to bid rejection
  • • Invoices issued in consignee name with valid GSTIN
  • • EFT mandate and vendor code creation documentation
  • • No specified EMD amount in available tender data

Categories 29

SIMPLEX PUMPS DREDGE PUMPS RUBBER GASKET FLOATING ROOF PUMP SPARE PARTS CENTRIFUGAL PUMP SPLIT CASING PUMP AXIAL SPLIT PUMPS RING SHEAR PUMPS SLEEVE SANITARY PUMPS ROTARY CAM PUMPS GASKETS AND SEALS AIR PREHEATER BASKET PLUNGER PUMPS ROTARY LOBE PUMPS HIGH PRESSURE PUMP SLUDGE PUMPS SEALING RING TURBINE BLOWER DISPLACEMENT PUMP FILTER RETAINERS POSITIVE DISPLACEMENT PUMPS DISTILLATION SLURRY PUMP TURBINE PUMPS STEAM PUMPS SLIDING VANE PUMPS

Tender Overview

Hindustan Organic Chemicals Limited (Department Of Chemicals And Petrochemicals) invites bids for a broad range of sealing and mechanical components, including O ring sleeves, gasket Viton variants, carbon inserts, and complete mechanical seal assemblies (P2005 and TC drive/non-drive). The procurement is centered in Ernakulam, Kerala, with a 15-item BoQ indicating diverse seal technology needs. The contract accommodates option Quantity adjustments up to 25% at contracted rates, and delivery timelines tie to the last delivery order date. GST handling will follow bidders' calculations, and GST refunds are subject to actuals or prescribed rates.

Technical Specifications & Requirements

  • Data Sheet must accompany bid; ensure parameter alignment with offered products.
  • Experience: 3 years of regular manufacturing/supply of similar category to Govt organizations (Central/State/PSU).
  • OEM authorization required when bidding through distributors; provide complete authorization details.
  • Invoices must be raised in the consignee’s name with the consignee GSTIN.
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation requires these documents.
  • GST applicability checked by bidders; bid data sheet to be cross-verified with product data.
  • Delivery & option clause allow up to 25% quantity variation during and after contract; minimum extended delivery time 30 days.
  • Data Sheet vs technical parameters mismatch can lead to bid rejection.
  • 15 items in BoQ; no item-specific quantities disclosed in available data.

Terms, Conditions & Eligibility

  • EMD amount not disclosed in provided data; bidders should verify at bid stage.
  • Experience: 3 years with Govt agencies; copies of contracts to be submitted.
  • GST handling: actual rates; reimbursement as per actuals or applicable rates.
  • Data Sheet upload mandatory; OEM authorization required for distributors.
  • PO delivery may extend per option clause; original delivery period governs first extension.
  • Bidder financial standing: no liquidation or bankruptcy; provide undertaking.
  • Vendor code creation requires PAN, GSTIN, cancelled cheque, EFT mandate.
  • Invoices must reflect consignee name and GSTIN; GST applicability advised to bidders.

Key Specifications

  • Product variety: NDE/NDE P2005 mechanical seal assemblies, Viton o-rings, carbon inserts, Duraflex shaft packing, shaft sleeves, and related gasket components

  • Experience criterion: 3 years in manufacturing/supplying similar items to Govt bodies

  • OEM authorization: required for non-OEM bidders with distributor channels

  • Delivery terms: option clause permits 25% quantity variation; extended period min 30 days

  • Billing: invoice in consignee name with consignee GSTIN

Terms & Conditions

  • Option Clause allowing up to 25% quantity change at contracted rates

  • GST reimbursement policy: actuals or applicable rate, whichever is lesser

  • Mandatory Data Sheet and OEM authorization for bid validity

  • 3 years govt-sector experience required by bidder or OEM

Important Clauses

Payment Terms

GST reimbursement restricted to actuals or applicable rates; no explicit EMD amount provided in tender data

Delivery Schedule

Delivery period begins from last date of original delivery order; extended time calculation applies with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated in provided data; potential LD applicable per standard Govt tender norms

Bidder Eligibility

  • Regularly manufactured and supplied same/similar category products to Govt organizations for 3 years

  • No liquidation, court receivership, or bankruptcy; provide undertaking

  • OEM authorization if bidding via distributors; include full details

Past Similar Tenders (Historical Results)

5 found

155 06 016 GASKET,520 15 001 RING PACKING,175 40 102 GASKET,175 40 010 SEALING RING,175 41 101 PACK

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Closed: 10 December 2024
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Damodar Valley Corporation

Posted: 18 November 2024
Closed: 9 December 2024
GEM

Gasket Eng Root,Gasket,Hose,Hose,Cup,Ring,Gasket,Gasket,Gasket,Gasket,Gasket,Gasket,Gasket,Gasket,G

Indian Army

LEH, JAMMU & KASHMIR

Posted: 23 September 2025
Closed: 3 October 2025
GEM

P/N R149P138A/ J221P138, PACKING, PERFORMED,P/N 9107M23P02, GASKET,P/N 9634M85P01, RING, SEAL MATIN

Armed Forces Tribunal

VISAKHAPATNAM, ANDHRA PRADESH

Posted: 7 October 2025
Closed: 17 October 2025
GEM

SHAFT SEAL WEARING RING IN 4 PARTS, PART NO 203, DHA002XX4620301

N/a

PITHORAGARH, UTTARAKHAND

Posted: 4 August 2025
Closed: 25 August 2025
GEM

Bill of Quantities (BOQ) 15 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 O RING VITION GLAND GASKET O RING VITION GLAND GASKET 10 nos [email protected] 15
2 GASKET VITION PT. NO. G GASKET VITION PT. NO. G 10 nos [email protected] 15
3 CARBON INSERT NO.5 CARBON INSERT NO.5 4 nos [email protected] 15
4 MECHANICAL SEAL RING TC DRIVE END MECHANICAL SEAL RING TC DRIVE END 2 nos [email protected] 15
5 SEAL RING TC NON DRIVE END SEAL RING TC NON DRIVE END 2 nos [email protected] 15
6 COMPLETE MECHANICAL SEAL ASSEMBLY NDE P2005 COMPLETE MECHANICAL SEAL ASSEMBLY NDE P2005 2 nos [email protected] 15
7 COMPLETE MECHANICAL SEAL ASSEMBLY DE P2005 COMPLETE MECHANICAL SEAL ASSEMBLY DE P2005 2 nos [email protected] 15
8 NDE SHAFT SLEEVE NDE SHAFT SLEEVE 2 nos [email protected] 15
9 DE SHAFT SLEEVE DE SHAFT SLEEVE 1 nos [email protected] 15
10 DURAFLEX SHAFT PACKING DE DURAFLEX SHAFT PACKING DE 6 nos [email protected] 15
11 DURAFLEX SHAFT PACKING NDE DURAFLEX SHAFT PACKING NDE 6 nos [email protected] 15
12 VITON O RING SLEEVE PACKING NDE VITON O RING SLEEVE PACKING NDE 6 nos [email protected] 15
13 INSERT MOUNTING DURAFLON DE INSERT MOUNTING DURAFLON DE 6 nos [email protected] 15
14 INSERT MOUNTING DURAFLON NDE INSERT MOUNTING DURAFLON NDE 6 nos [email protected] 15
15 CARBON INSERT NO.5 NDE CARBON INSERT NO.5 NDE 2 nos [email protected] 15

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

Data Sheet of offered products

6

OEM Authorization Form/Certificate with details

7

Contract copies of similar Govt sector supply for 3 years

8

Bidder undertaking on financial standing (no liquidation/bankruptcy)

Corrigendum Updates

1 Update
#1

Update

09-Jan-2026

Extended Deadline

16-Jan-2026, 2:00 pm

Opening Date

16-Jan-2026, 2:30 pm

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for Hindustan Organic Chemicals gasket tender in Kerala 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and Data Sheet; OEM authorization is needed for distributors; ensure 3 years Govt-sector experience and provide contract copies as proof. The delivery schedule follows the last delivery order date with a 30-day minimum extension.

What documents are required for vendor code creation in Kerala tender?

Submit PAN, GSTIN, cancelled cheque, and an EFT mandate certified by bank; Data Sheet of offered products is mandatory to verify specifications; OEM authorization should accompany bids if applicable.

What are the technical specifications for gasket and seal components in this bid?

Product scope includes Viton O-rings, carbon inserts, Duraflex shaft packing, and complete mechanical seal assemblies (P2005, TC drive/non-drive). Specific dimensions and performance metrics are to be provided in the Data Sheet; mismatches may lead to rejection.

When is delivery expected after order in this Ernakulam procurement?

Delivery period aligns with the last date of the original delivery order; any extension due to option clause follows the calculated duration: (increased quantity / original quantity) × original period, with a minimum of 30 days.

What is the EMD requirement for this Hindustan Organic tender in Kerala?

No explicit EMD amount is provided in the data; bidders should confirm current EMD requirements at bid submission and ensure compliance with standard Govt norms to avoid disqualification.

What are the GST considerations bidders must follow for this procurement?

GST is to be calculated by bidders; reimbursement will be limited to actuals or the applicable rate (whichever is lower), and invoices must be issued in the consignee’s name with the consignee GSTIN.

What qualifies as eligible experience for this Govt seal procurement in Kerala?

Bidders must demonstrate 3 years of regular manufacturing/supply of identical or similar category items to Central/State Govt bodies or PSUs, with contract copies for each year referenced in the bid.

Which documents are essential to upload to avoid bid rejection in this tender?

essential uploads include Data Sheet, OEM authorization (if distributor bid), PAN, GSTIN, cancelled cheque, EFT mandate, and govt-contract copies showing 3 years of relevant supply to govt agencies.