Goods Transport Service – Per KM Based Service - Conveyance of Mails Parcels; Containerized Truck
Tamil Nadu Postal Circle Department Of Posts
CHENNAI, TAMIL NADU
Posted:
8 January 2025
Closed:
27 January 2025
GEM
GEM
Tamil Nadu Postal Circle Department Of Posts Goods Transport Service per KM Chennai-Coimbatore 10 Tonne Containerized Truck 2026
Bid Publish Date
24-Jun-2026, 5:31 pm
Bid End Date
15-Jul-2026, 10:00 am
EMD
₹4,20,000
Value
₹2,09,92,000
Location
Progress
Issue24-Jun-2026, 5:31 pm
AwardPending
Quantity
807380
Bid Type
Two Packet Bid
Key Highlights
- • Brand/OEM requirements: Containerized truck providers capable of 10 Tonne capacity
- • Technical standards: No explicit standards listed; bidders must ensure compliance with statutory payroll and welfare documentation
- • Special clauses: 25% quantity/duration variation; multiple EMD submission options (online/offline)
- • Eligibility: Must demonstrate financial stability and capacity to deploy staff with PF/ESIC documentation
- • Warranty/AMC: Not specified in terms; service continuity expected
- • Penalties: Not specified in terms; LD would be governed by standard government procurement norms
Categories
1
Tender Overview
Tamil Nadu Postal Circle Department Of Posts seeks a Goods Transport Service – per KM for conveyance of mails and parcels between Chennai, Tamil Nadu 600001 and Coimbatore (and vice versa). The contract covers containerized trucks with a 10 Tonne capacity. Estimated value: ₹20,992,000 and EMD: ₹420,000. The scope requires secure, on-time, per-km based transport with compliant documentation and timely salary payments to deployed staff. A 25% bid-quantity/scope variation clause exists, subject to consent, enabling scope adjustments up to 25% prior to contract finalization. Unique aspects include multiple payment-bond options for EMD and post-award security deposits, with online/offline submission pathways and mandatory hard-copy delivery within 5 days of bid end/opening.
Technical Specifications & Requirements
- Service: Goods Transport Service – Per KM for mail and parcel conveyance Chennai ↔ Coimbatore, reverse trips
- Vehicle type: Containerized trucks with 10 Tonne capacity
- Route scope: Chennai to Coimbatore and vice versa; cross-district coverage as required
- EMD: ₹420,000; payment options include online RTGS/NEFT or Demand Draft; hard copies due within 5 days of bid end/opening
- Payment terms: Salaries for deployed staff to be paid by vendor; reimbursement against statutory documents; no advance payments implied without evidence
- No technical specifications available in the tender; bidders must meet general compliance and documentation requirements and submit certificates as specified
- ATC documents uploaded by bidder; adherence to GeM/ATA terms for PBG and security deposit
Key Specifications
-
Route: Chennai ↔ Coimbatore
-
Vehicle: containerized truck, 10 Tonne
-
Service: per KM based mail/parcel transport
-
EMD: ₹420,000; multiple submission methods
-
Staff payroll: vendor responsibility with statutory proofs
-
ATC: upload required certificates
Important Clauses
Payment Terms
Salaries to be paid by the service provider upfront; reimbursement on submission of statutory documents; EMD/DD/BC options acceptable
Delivery Schedule
Delivery and transport service must operate on a per KM basis across Chennai-Coimbatore routes; variation up to 25% allowed pre-award and at award with consent
Penalties/Liquidated Damages
Penalties and LD terms would be governed by GeM/Government tender norms; specific LD not detailed in provided terms
Bidder Eligibility
-
Experience in similar per KM transport contracts for mail or parcel services
-
Financial stability demonstrated by annual turnover and financial statements
-
Compliance with PF/ESIC and statutory payroll requirements
-
Ability to deploy containerized trucks with 10 Tonne capacity
-
GST registration and PAN; OEM authorizations if required
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Goods Transport Service – Per KM Based Service - Conveyance of Mails & Parcel Chennai - Coimbatore and vice versa; Containerized Truck; 10 Tonne
Authority Records
MINISTRY OF COMMUNICATIONSPOSTS DEPARTMENT
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Bid Preparation
GeM Registration
Document Filing
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Documents 5
GeM-Bidding-9516252.pdf
Main Document
BOQ Document
BOQ
Scope Of Work Document
SCOPE_OF_WORK
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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(Historical Results)
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Historical Data
Required Documents
1
GST certificate
2
PAN card
3
Experience certificates for similar transport service
4
Financial statements / turnover documentation
5
EMD submission proof (DD or online transfer)
6
Technical bid documents and required ATC certificates
7
PF/ESIC compliance documents
8
Vehicle registration and CC/RC details for containerized trucks
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for Tamil Nadu Postal Circle per KM transport tender 2026 Chennai?
Bidders must register on the GeM portal, upload EMD ₹420,000 via RTGS/online or DD, submit vehicle details for containerized trucks at 10 Tonne capacity, provide PF/ESIC documents, experience certificates for similar work, GST/PAN, and ensure salaries are paid upfront to staff. Include ATC certificates and hard-copy EMD proof within 5 days of bid end.
What documents are required for Tamil Nadu Postal transport tender Chennai-Coimbatore?
Required documents include GST registration, PAN, financial statements, experience certificates of similar transport contracts, EMD proof (DD/online), PF/ESIC compliance, vehicle registration details for containerized trucks, OEM authorizations if needed, and technical bid certificates; upload scans and deliver hard copies as specified.
What are the bid variation terms for quantity in this tender?
The buyer reserves up to 25% variation in contract quantity or duration; this adjustment can be made at contract issue and again prior to award with the provider's consent, enabling scalable scope of work for mail and parcel transport by containerized 10 Tonne trucks.
What are the payment terms for deployed staff in this contract?
Vendors must pay salaries to contracted staff deployed at the buyer location upfront, accompanied by PF and ESIC documentation; submission of bank statements showing payments is required when claiming reimbursement from the buyer, as per employer obligations.
What is the EMD amount and acceptable payment modes?
EMD is ₹420,000; accepted payment modes include online RTGS/NEFT, Demand Draft, or Banker’s Cheque payable to The Senior Postmaster, Thyagaraya Nagar Head Post Office, Chennai; scanned proof must accompany bid, with hard copies delivered within 5 days.
Is there any technical standard or certification mandated?
No explicit technical standard is listed in specifications; bidders must submit all bid-specific certificates and ATC documents; ensure compliance with statutory payroll, PF/ESIC, and proper vehicle registration for containerized trucks involved in mail and parcel transport.
When and how should security deposits or PBG be provided?
Performance security can be a PBG or a DD; if DD is used, upload scanned copy and deliver the original within 15 days of award; bidders may substitute DD for PBG post-award with hard-copy submission following award.
What routes are covered by the Tamil Nadu Postal Circle transport contract?
The contract covers conveyance of mails and parcels on the Chennai–Coimbatore corridor and return trips; the vehicle must operate containerized trucks with a 10 Tonne capacity to fulfill per KM-based transport requirements.
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Documents 5
GeM-Bidding-9516252.pdf
Main Document
BOQ Document
BOQ
Scope Of Work Document
SCOPE_OF_WORK
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS