NIPER Guwahati Centralised AC Annual Maintenance Tender 2026 Kamrup Assam - 25% Scope Flex, EMD ₹45000
Progress
Tender Overview
The National Institute Of Pharmaceutical Education And Research (NIPER) Guwahati, within Kamrup, Assam, invites bids for the ANNUAL MAINTENANCE SERVICE FOR Centralised air conditioning system. The procurement scope covers maintenance of a centralized AC setup; the tender specifies an EMD of ₹45,000. The Buyer’s terms include a 25% quantity or duration adjustment right at contract issuance, enabling scope variation up to a quarter without renegotiation. The absence of BOQ items or explicit quantity in the data means bidders should prepare for a service-based maintenance contract with periodic service visits, diagnostics, and parts replacement as needed. This tender targets experienced service providers capable of sustaining critical climate-control infrastructure in a government-driven facility, with emphasis on compliance and timely maintenance cycles.
Technical Specifications & Requirements
- EMD: ₹45,000
- Contract flexibility: 25% increase/decrease in quantity or duration at contract issue, with possible 25% scope expansion for lumpsum services with provider consent
- Service category: ANNUAL MAINTENANCE SERVICE FOR Centralised air conditioning system
- Location: Kamrup, Assam
- Certification/Documentation expectations: Upload required certificates as per Bid Document, ATC, and Corrigendum; ensure compliance with bidder-specified terms
- No BOQ items published; bidders should prepare for a maintenance service agreement covering diagnostics, routine servicing, and component replacements as needed
- EMD and standard bid documents must be ready for submission in line with buyer’s ATC clauses
Terms, Conditions & Eligibility
- EMD requirement: ₹45,000 (deposit or equivalent as per tender rules)
- Quantity/Duration flexibility: up to 25% adjustment at contract issue; subsequent changes also capped at 25%
- Compliance: upload all certificates/documents requested in the Bid Document, ATC, and Corrigendum
- Payment terms: defined under ATC (not detailed in data); bidders should confirm payment terms during bid submission
- Warranty/AMC scope: not explicitly specified; bidders should propose standard AMC coverage with response times and parts policy
- Experience: practical maintenance experience for centralised AC systems in government or large facilities is expected
Key Specifications
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Centralised air conditioning system maintenance for an annual contract
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EMD amount: ₹45,000
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Contract quantity/duration flexibility up to 25% at issue
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Location: Kamrup, Assam
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Documentation: upload required certificates per Bid Document/ATC
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BOQ: No items specified; service scope to be defined in AMC terms
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No explicit technical standards listed; bidders should propose standard AMC practices and response times
Terms & Conditions
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EMD amount is ₹45,000; bid submission requires proof of payment
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Quantity/duration may be adjusted up to 25% at contract issuance
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Upload all required certificates and documents as per Bid Document and ATC
Important Clauses
Payment Terms
Payment terms to be clarified in ATC; bidders should align their AMC invoicing with service milestones and delivery of maintenance services
Delivery Schedule
Annual maintenance visits to be scheduled as per AMC; response times and visit frequency to be defined in the contract
Penalties/Liquidated Damages
Penalties to be specified in the contract for failure to meet service levels or response times
Bidder Eligibility
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Proven experience in centralised AC maintenance for large facilities or government institutions
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Valid GST registration and PAN
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Financial capability to sustain an annual maintenance contract
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Compliance with ATC and Corrigendum certificate requirements
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
15
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
ANNUAL MAINTENANCE SERVICE FOR Centralised air conditioning system
Advisory Bank
HDFC Bank
Pre-Bid & Qualification
Pre-Bid Date
16-10-2026 11:00:00
Pre-Bid Venue
NIPER Guwahati
Delivery Details
Delivery Locations
1
Delivery Cities
Kamrup
Delivery Pincodes
781101
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Nilotpal Kaushik | 781101,Sila Katamur (Halugurisuk) | Kamrup | Assam | 781101 | 1 | - | - |
Authority Records
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Documents 6
GeM-Bidding-10015727.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar centralised AC maintenance projects
Financial statements (audited) for the last 1-3 years
EMD submission proof of ₹45,000
Technical bid documents showing service capabilities
OEM authorizations or certifications (if applicable)
Any certificates uploaded per Bid Document, ATC and Corrigendum
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for centralised AC maintenance tender in Kamrup Assam 2026
Bidders must submit the EMD of ₹45,000 along with GST, PAN, and Experience certificates. Upload all required certificates per Bid Document/ATC. The contract allows up to 25% scope/duration adjustment at issue. Prepare AMC proposals detailing service intervals, response times, and parts coverage to qualify.
What documents are required for NIPER Guwahati AC AMC tender 2026
Required documents include GST registration, PAN card, audited financial statements, experience certificates for similar maintenance, EMD proof of ₹45,000, technical bid documents, and OEM authorizations if applicable. Ensure uploading per Bid Document and Corrigendum, with ATC compliance.
What are the eligibility criteria for centralised AC AMC in Assam
Eligibility includes proven experience in centralised AC maintenance for large facilities, financial capability to sustain an annual contract, valid GST and PAN, and adherence to ATC/ Corrigendum requirements. Additional OEM certifications may strengthen eligibility.
What is the EMD amount for the NIPER Guwahati tender 2026
The EMD is ₹45,000. Bidders must provide proof of payment or eligible security deposit as specified in the Bid Document. EMD ensures tender seriousness and eligibility for AMC negotiation or award.
How to verify delivery and service terms for AC AMC in Kamrup
Delivery terms are defined in the AMC contract; expect scheduled maintenance visits, diagnostic checks, and rapid response within defined timeframes. Since explicit SLAs are not listed, bidders should propose clear service levels and 24- to 48-hour response commitments.
What standards or certifications are required for this AC AMC bid
The tender requires uploading required certificates per Bid Document/ATC; specific IS/BS standards are not listed. Bidders should include relevant HVAC maintenance certifications, OEM authorizations, and compliance documents to demonstrate technical capability.
When is the bid submission deadline for the NIPER Guwahati AMC tender
Deadline details are not provided in the data. Bidders should monitor the GEM portal for official bid submission dates, ensure all required documents (EMD ₹45,000, GST, PAN, certs) are ready, and submit before the stated closing time.