Procurement Opportunity: Immersive Virtual Reality (IVR) Based Virtual Orientation Pacage

To be eligible for the tender, bidders must be registered entities, demonstrate a minimum average annual turnover of ₹15 Lakh, and showcase three years of relevant past experience. Additionally, compliance with technical specifications and other quality standards is mandatory. Bidders seeking exemptions from stated experience or turnover parameters must provide supporting documentation.

Applicants must submit several certificates which can include OEM authorization certificates, experience certifications, and financial documents demonstrating eligibility based on turnover criteria. Certification as requested in the Additional Terms and Conditions (ATC) must also be included.

To participate in this tender, interested parties must ensure their registration on the e-procurement platform used by the Department of Military Affairs. Registration typically involves providing necessary business credentials, banking details, and compliance documents as required by the tender process.

All submissions should follow the formats specified in the tender document. Generally, PDF and similar electronic formats are accepted. Bidders are encouraged to refer to the main tender document for specific details on acceptable file formats.

The proposed solution must meet stringent technical specifications, including immersive experience benchmarks, integration capabilities with existing military training solutions, and user interface requirements. Compliance with certification standards is also essential.

Bidders must adhere to recognized industry quality standards for technology solutions, specifically those acceptable within military training environments. Supporting documentation validating compliance with these standards should be included in the proposal.

Yes, proposals must comply with all regulations set forth in the tender documentation, including technical specifications and the necessary certifications required by the Department of Military Affairs. Non-compliance may lead to disqualification during the evaluation process.

The evaluation process for the VR solutions will include testing based on user immersion, reliability, and overall effectiveness in meeting training objectives. Proposals will be evaluated against the benchmarks specified in the documentation to ensure they meet the necessary operational criteria.

An EMD of ₹180,000 is required to participate in this tender. This deposit acts as a financial security measure ensuring that the bidder will honor their proposal upon selection. Details regarding the refund process for the EMD are outlined in the main tender document.

Upon award of the tender, the selected bidder will be required to provide a performance security deposit as specified in the tender documentation. This security is to ensure the fulfillment of contract obligations and the delivery of a high-quality solution.

The payment terms will be laid out in the awarded contract based on deliverables established in the tender document. Generally, payments will be milestone-based or upon complete delivery and satisfaction of deliverables, as specified.

Bids will be evaluated on a total value-wise basis focusing on the lowest priced technically qualified bidders. The selection will prioritize offerings that meet both technical requirements and deliver value for the specified budget.

Results will typically be communicated through the portal used for submissions. Bidders can expect formal notifications outlining the outcomes of the evaluation process shortly after the selection completion.

The tender includes provisions which favor MSEs, such as exemption from certain experience and turnover requirements, reflecting the government’s commitment to fostering inclusive participation in public procurement.

Startups may benefit from provisions allowing for exemptions from certain eligibility criteria during the evaluation. This initiative aims to encourage innovation and opportunity for new entrants in technology-based offerings.

The initiative supports 'Make in India' policies by emphasizing local sourcing and procurement while promoting domestic manufacturing capabilities in technological advancements. Bidders are encouraged to demonstrate their commitment to local sourcing practices in their proposals.

Bidders are expected to comply with local content regulations as specified in the tender, which favor domestically produced goods and services. Compliance with these rules will be a factor in the evaluation of proposals.