Indian Army Department Of Military Affairs Stationery & Art Supplies Tender 2026 IS Standards 1375/6139/8101
Bid Publish Date
03-Sep-2026, 6:39 pm
Bid End Date
07-Sep-2026, 9:00 am
Location
Progress
Key Highlights
- • Brand/OEM requirements: Not explicitly stated; OEM authorizations to be considered if supplier lists them in terms.
- • Technical certifications: IS 1375, IS 6139, IS 8101, IS 13262 conformance references in product categories, Q4 grade
- • Special clauses: Option to increase/decrease quantity up to 25% during and after contract; delivery time scales with quantity changes and minimum 30 days
- • Eligibility: Past project experience in similar category products over the last 3 financial years with performance evidence
- • Warranty/AMC: Not specified in data; bidders should seek clarity on warranty expectations and AMC terms
- • Penalties: Not explicitly defined; contract terms should spell out LD or penalties for delays
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for a range of stationery and art supplies including Black Lead Pencils (IS 1375, Q4), Lamination Films (Q4), Photography Paper (IS 6139, Q4), Markers, Highlighters (Q4), Permanent Paint Marker (V3, Q4), Sparkle Pens (V2, Q4), Binding Covers (V2, Q4), Manual Pencil Sharpener (V3, Q4), Poster Colours (IS 8101, Q4), Pressure Sensitive Adhesive Tapes (IS 13262, Q4), Glue Sticks (V3, Q4), Erasers (V2, Q4) and Satin Ribbon (V3, Q4). Estimated value and EMD not disclosed. Delivery location unspecified. BOQ shows zero items. Key differentiators include IS/ISI/AAA/TRTL references and Q4 compliance. Overall scope targets government stationery supplies with standard audit and validation. Bidder must meet past performance criteria and conform to option clause altering quantities up to 25%. Important: the tender emphasizes compliance with listed IS standards and category-specific quality checks.
Technical Specifications & Requirements
- Product names from the title: IS 1375 conforming pencils, IS 6139 photography paper, IS 8101 poster colours, IS 13262 tape, IS ISO/IS standards where applicable; Q4 grade for most items.
- Category breadth includes: Black Lead Pencils, Lamination Films, Photography Paper, Markers/Highlighters, Permanent Markers, Sparkle Pens, Binding Covers, Manual Pencil Sharpener, Poster Colours, Pressure Sensitive Adhesive Tapes, Glue Sticks, Erasers, Satin Ribbon.
- No explicit quantities or unit values provided; BOQ reports 0 items.
- EMD/Estimated value: not disclosed; experience clause requires proven past supply/installation in similar category products within 3 financial years.
- Delivery terms include an option clause enabling +/- 25% quantity adjustments at contract rates; delivery period linked to original/extended periods with minimum 30 days, per clause.
- Eligibility emphasizes past performance certificates, with acceptable proofs including contract/invoice records, client execution certificates, or third-party notes.
- Compliance notes: bidders must align with specified IS standards and maintain satisfactory performance certificates from buyers.
Terms, Conditions & Eligibility
- EMD: not specified in data; bidders must consider option clause for quantity variation up to 25% during contract.
- Past project experience: 3 financial years window; either one order ≥ 35% of estimated bid value, or two orders ≥ 20% each, or three orders ≥ 15% each; performance certificates required.
- Delivery: terms allow extended delivery time proportional to quantity changes with minimum 30 days; extension rules apply during currency of contract.
- Payment: terms not disclosed; bidders should prepare for standard govt terms and performance-based payments.
- Documents: include experience proof, performance certificates, and OEM/partner evidence where applicable; rules allow self-certification and client certificates as proof.
- Penalties/LD: not explicitly described; clause mentions adherence to option-based delivery timelines and potential scheduling penalties via contract terms.
Key Specifications
-
- Product categories: Black Lead Pencils, Lamination Films, Photography Paper, Markers/Highlighters, Permanent Paint Marker, Sparkle Pens, Binding Covers, Manual Pencil Sharpener, Poster Colours, Pressure Sensitive Adhesive Tapes, Glue Sticks, Erasers, Satin Ribbon
-
- Standards mentioned: IS 1375, IS 6139, IS 8101, IS 13262 (Q4) and general Q4 grade requirements
-
- No BOQ quantities; 0 items listed, implying batch or framework procurement
-
- Past experience requirement: 3 financial years with orders meeting ≥35%, ≥20% x2, or ≥15% x3 of estimated bid value
-
- Option clause permits +/-25% quantity adjustments and delivery time scaling
Terms & Conditions
-
Option to increase/decrease quantity by up to 25% during contract
-
Past project experience requirements across 3 financial years with specific order thresholds
-
Delivery schedule tied to original and extended periods with minimum 30 days
Important Clauses
Payment Terms
No explicit payment terms provided; bidders should anticipate standard govt payment terms and seek confirmation on milestone-based payments and mobilisation advances.
Delivery Schedule
Delivery timeline can be extended proportionally to quantity changes under the option clause; minimum extension is 30 days.
Penalties/Liquidated Damages
Not specified in data; bidders should clarify LD clauses during bid finalisation; contract may include penalties for delays.
Bidder Eligibility
-
Experience in supplying similar stationery/product categories within prior 3 financial years
-
Evidence of past performance via client certificates or contract invoices
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Ability to meet IS standard conformance (IS 1375, IS 6139, IS 8101, IS 13262) for respective items
Tender Data
Bid Details
Quantity
159
Category
Black Lead Pencils (V3) Conforming to IS 1375
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
1
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Black Lead Pencils (V3) Conforming to IS 1375 (Q4) , Lamination Films (V2) (Q4) , Photography paper Conforming to IS 6139 (Q4) , Markers and Highlighters (Q4) , Permanent Paint Marker (V3) (Q4) , Sparkle Pens (V2) (Q4) , Binding Covers (V2) (Q4) , Manual Pencil Sharpener (V3) (Q4) , Poster Colours (V2) as per IS 8101 (Q4) , Pressure Sensitive Adhesive Tapes with Plastic Base (V4) Conforming to IS 13262 (Q4) , Glue Stick (V3) (Q4) , Eraser (V2) (Q4) , Satin Ribbon (V3) (Q4)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Jalpaiguri
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Jalpaiguri | Jalpaiguri | - | - | 20 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-9845293.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
16
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Past experience certificates or contract copies with client execution certificates
Financial statements or solvency proofs
EMD/ Security deposit documents (if applicable per state/regulation)
Technical bid documents demonstrating IS standard compliance
OEM authorizations or dealer/partner authorizations where applicable
Frequently Asked Questions
How to bid for Indian Army stationery tender in 2026?
Bidders must submit GST, PAN, experience certificates, financial statements, EMD documents, and technical bid demonstrating IS standard conformance. Ensure IS 1375/IS 6139/IS 8101/IS 13262 compliance for listed items and provide past performance certificates from the last 3 financial years.
What documents are required for Indian Army procurement in 2026?
Required documents include GST registration, PAN, experience certificates, contract copies with client certificates, financial statements, EMD/security deposits, OEM authorizations, and technical compliance certificates showing IS standard adherence for pencils, papers, tapes, and colors.
What are the IS standards referenced for this tender?
Standards include IS 1375 for pencils, IS 6139 for photography paper, IS 8101 for poster colours, and IS 13262 for pressure sensitive adhesive tapes; bidders must provide conformity evidence and applicable Q4 grade compliance.
What is the delivery extension policy for quantity variation?
The option clause allows +/-25% quantity adjustments; delivery period scales with additional time as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.
What past performance evidence is acceptable for eligibility?
Acceptable proofs include contract copies with invoices, execution certificates from clients, and third-party notes; for three orders, each must be at least 15% of estimated bid value or higher to meet criteria.
What are the typical payment terms for this procurement?
Specific payment terms are not disclosed; bidders should anticipate standard government payment schedules and seek clarity on milestone payments and mobilisation advances during bid submission.