BEL Bharat Electronics Limited AMC of Air Conditioning Units Tender Pune Maharashtra 2026
Progress
Key Highlights
- • BEL Pune requirement for AMC of air conditioning units
- • 25% quantity or duration adjustment at contract issue
- • Defence Production sector compliance and BEL security protocols
- • Lumpsum service extension up to 25% with provider consent
- • HVAC preventive maintenance, fault diagnosis, and on-site support
- • No explicit BOQ; emphasis on SLAs, response times, and spares management
- • Past AMC HVAC experience and OEM authorizations may be required
- • 2-year service contract term
Tender Overview
Bharat Electronics Limited (BEL), under the Department of Defence Production, invites bids for AMC OF AIR CONDITIONING UNITS for a 2-year period at BEL facilities in PUNE, MAHARASHTRA 410301. The scope is service-based with renewal options and potential quantity/duration adjustments up to 25% at contract issuance, and up to 25% thereafter. The tender emphasizes supplier capability to provide ongoing maintenance, break/fix support, and scheduled servicing for listed air conditioning assets. The contract focuses on reliable, prompt response times, with a need to align with BEL’s security and compliance standards for defence procurement. This opportunity targets service providers experienced in HVAC preventive maintenance and emergency repairs, with a flexible framework to accommodate project scope shifts within the stated percentage limits.
Technical Specifications & Requirements
- Although no BOQ items or technical specs are published, bidders should demonstrate capability to maintain air conditioning units across BEL Pune facilities, including routine preventative maintenance, fault diagnosis, parts replacement, and warranty adherence where applicable.
- Expectation to provide service level agreements (SLAs), response times, on-site availability, and spares management.
- Emphasis on compliance with internal BEL security protocols and DEFENCE PRODUCTION guidelines for contractor engagement.
- Submissions should include past performance in AMC of HVAC systems, and relevant certifications or OEM authorizations related to air conditioning maintenance.
- The procurement appears to be a service contract with potential for expansion under the buyer's option clause during contract period.
Terms, Conditions & Eligibility
- Option Clause allows up to 25% increase in contract quantity or duration at issue time; post-issuance, same cap applies.
- Lumpsum-type service scope may be expanded up to 25% with service provider consent.
- No specific EMD/Value disclosed; bidders should prepare standard procurement documents and demonstrate financial capability.
- Emphasis on adherence to Defence Production procurement norms, confidentiality, and security clearances as applicable.
- Documentation and eligibility should cover HVAC AMC experience, spare parts supply capability, and service continuity planning.
Key Specifications
-
Product/service names: AMC for Air Conditioning Units
-
Estimated value: Not disclosed
-
Experience: HVAC maintenance and AMC capability
-
Quality/standards: Internal BEL security/compliance standards
-
Delivery/service scope: Preventive maintenance, fault diagnosis, repairs
-
Warranty/Support: Not specified but implied via AMC
-
Testing/Acceptance: SLA-based performance monitoring
Terms & Conditions
-
Option Clause: 25% adjustment at contract issuance and during contract
-
Lumpsum scope may extend up to 25% with provider consent
-
No explicit EMD/valor disclosed; standard bid documents required
Important Clauses
Payment Terms
Not specified in data; bidders should prepare standard terms with BEL
Delivery Schedule
On-site AMC services for Pune facility; SLA-based response times to be defined
Penalties/Liquidated Damages
Not detailed; likely to be defined in final contract per BEL norms
Bidder Eligibility
-
HVAC AMC experience with fault diagnosis and preventive maintenance
-
Capability to supply spare parts and on-site technicians
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Compliance with defence production procurement norms and BEL security requirements
Tender Data
Bid Details
Quantity
1
Similar Category
ANNUAL MAINTENANCE SERVICE FOR Centralised air conditioning system
Bid Type
Two Packet Bid
Bid Validity
100 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - AMC OF AIR CONDITIONING UNITS FOR 2 YEARS
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
PUNE CITY
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | PUNE CITY | PUNE CITY | - | - | Project / Lumpsum Based | - | - |
Authority Records
BID & GeM Expert Consultancy
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Documents 8
GeM-Bidding-10035349.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for AMC of HVAC/air conditioning units
Financial statements or solvency proof
Technical bid documents and service capability statement
OEM authorization or authorized service provider certificates (if applicable)
Any security/compliance related documents required by BEL DEFENCE PRODUCTION
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for BEL Pune air conditioning AMC tender 2026?
Bidders must submit standard GTE/TK terms, GST, PAN, and experience certificates for HVAC AMC. Include OEM authorizations where applicable, financials, and technical capability statements. Ensure compliance with BEL security protocols and Defence Production norms; the contract allows up to 25% quantity/duration adjustment.
What documents are required for BEL air conditioning AMC in Pune?
Submit GST registration, PAN card, HVAC AMC experience certificates, financial statements, service capability statements, OEM authorizations if needed, and any defence-compliance documents. Include prior SLA-based maintenance records and contactable references for similar contracts.
What are the delivery and service expectations for BEL Pune AMC?
On-site maintenance at BEL Pune facilities with SLA-driven response times and routine preventive maintenance. The contract allows 25% scope adjustment at issue and during execution; ensure spare parts management and timely fault diagnosis as per BEL norms.
What is the contract duration and extension terms for BEL HVAC AMC?
The base term is 2 years, with option clauses permitting up to 25% extension in quantity or duration at contract issue and post-issuance, subject to BEL approval and provider consent for scope expansion.
Which standards or certifications are required for HVAC AMC bidders?
Highlight compliance with internal BEL security protocols and any OEM-specific certifications. While no explicit external standard is listed, demonstrate HVAC maintenance expertise, reliability, and alignment with defence production guidelines.
How to demonstrate eligibility for BEL defence procurement HVAC service?
Provide evidence of HVAC AMC experience, capability to supply spares, proven SLA performance, and adherence to defence procurement norms. Include security clearances if applicable and prior projects with similar scale or defence-related clients.