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Indian Army Department Of Military Affairs Procurement: HPE ProLiant ML 30 Gen, Smart Interactive Panels & AV Equipment 2025

Bid Publish Date

16-Jan-2026, 1:04 pm

Bid End Date

27-Jan-2026, 1:00 pm

EMD

₹80,000

Location

BARAMULLA , JAMMU AND KASHMIR

Progress

Issue16-Jan-2026, 1:04 pm
AwardPending
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Quantity

85

Category

HPE proliant ML 30 Gen

Bid Type

Two Packet Bid

Tender Overview

The Indian Army, Department Of Military Affairs, intends to procure a diverse set of IT and AV equipment including HPE ProLiant ML 30 Gen servers, Smart interactive panels, Thin clients, Projectors, UPS 10 KVA single phase with 16 batteries, Optical fibre cables, and Workstation chairs and tables. The BOQ comprises 10 items with an estimated value not disclosed and an EMD of ₹80,000. The scope covers multiple product categories under a single procurement, enabling centralized sourcing for military IT and classroom/operations environments. A key bid clause allows quantity adjustments up to ±25% and extended delivery with pro-rated timelines, ensuring flexibility to meet operational needs.

Technical Specifications & Requirements

  • No explicit technical specifications are published; bidders should prepare to address a broad IT/AV and furniture mix: HPE ProLiant ML 30 Gen compatibility, AV panel performance, network readiness for RJ45 connectivity, ** UPS 10 KVA single-phase with 16 batteries** capacity, and ergonomic furniture requirements for workstation chairs and tables.
  • The tender indicates a 10-item BOQ; item-wise quantities are not disclosed but bidders should anticipate a multi-item, multi-category supply contract.
  • The ATC / Buyer Terms may specify delivery terms tied to extended schedules and option-based quantity adjustments; bidders must align with the option clause and flexible delivery planning.
  • Emphasis on compliance with security/defense procurement norms and timely delivery to military facilities.

Terms & Eligibility

  • EMD amount: ₹80,000 (as per tender)
  • Option to increase/decrease quantity up to 25% at contract award and during currency, with delivery periods calculated from the last delivery date.
  • Delivery schedule linked to original delivery period; extended delivery time follows a defined formula.
  • Bidders must adhere to ATC terms and provide all standard bid documents (GST, PAN, experience certificates, financials) as part of submission.

Key Specifications

  • Product/service names: HPE ProLiant ML 30 Gen, Smart interactive panels, Thin clients, Projector, UPS 10 KVA single phase with 16 Batteries, Optical fibre cable, Workstation chairs and tables, RJ 45 connectors, Wireless Bluetooth collar mic, **Laser pointer cordless"

  • Quantities: 10 total items listed in BOQ; exact unit quantities not disclosed

  • EMD amount: ₹80,000

  • Experience: Prior supply of IT/AV equipment to government/defense sectors preferred

  • Quality/standards: Not specified in tender data; bidders should demonstrate compliance with relevant defense procurement norms

Terms & Conditions

  • EMD of ₹80,000 required and must accompany bid submission with appropriate security

  • Quantity may be adjusted ±25%, with extended delivery timeline calculated per clause

  • Delivery starts from last date of original delivery order; extended delivery periods apply

Bidder Eligibility

  • Eligibility for defense procurement with reliable supply chain

  • Evidence of prior experience in IT/AV and office furniture supply

  • Financial stability demonstrated via audited statements

Documents 5

GeM-Bidding-8691701.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 10 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 HPE proliant ML 30 Gen As per specification document 1 nos gsis_1234 15
2 Smart interactive panel Boards As per specification document 2 nos gsis_1234 15
3 Thin client As per specification document 25 nos gsis_1234 15
4 Projector As per specification document 1 nos gsis_1234 15
5 UPS 10 KVA single phase with 16 Batteries As per specification document 1 nos gsis_1234 15
6 Optical fibre cable As per specification document 1 nos gsis_1234 15
7 Workstation- chairs and tables As per specification document 25 nos gsis_1234 15
8 RJ 45 connector Misc equipment As per specification document 25 nos gsis_1234 15
9 Wireless Bluetooth collar mic As per specification document 2 nos gsis_1234 15
10 Laser pointer cordless As per specification document 2 nos gsis_1234 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar IT/AV/furniture supply

4

Financial statements for the past 2-3 years

5

EMD submission proof (₹80,000) via demand draft or online payment

6

Technical bid/documentation for HPE ProLiant ML 30 Gen, AV equipment, UPS, and furniture

7

OEM authorizations (where applicable) and installation/maintenance credentials

8

Any ATC compliance certificates or security clearances required by Army procurement

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for the Indian Army tender in New Delhi 2025 for IT and AV equipment?

Bidders must meet eligibility criteria for defense contracts, submit GST, PAN, and audited financials, provide EMD ₹80,000, and attach OEM authorizations where required. Prepare a technical bid for IT/AV items, ergonomic furniture, and UPS units; ensure compliance with ATC terms and flexible delivery as per clause.

What documents are required for the Indian Army security equipment tender 2025?

Required documents include GST certificate, PAN, experience certificates for similar supply, financial statements, EMD proof of ₹80,000, technical bid for each item, OEM authorizations, and any security clearances or installation credentials specified in the ATC.

What are the delivery terms and schedule under the army procurement clause?

Delivery starts from the last date of the original delivery order. The buyer may increase quantity by up to 25% and adjust delivery time using the option clause. If extended, the additional time is calculated as (Extended quantity / Original quantity) × Original delivery period, with a minimum of 30 days.

What specifications apply to the HPE ProLiant ML 30 Gen in this tender?

The tender lists HPE ProLiant ML 30 Gen as a procured item but provides no explicit technical specs in the data. Bidders should present manufacturer specifications, warranty terms, and compatibility with Army infrastructure, ensuring ISI/ISO or defense compliance where applicable.

What is the EMD amount and payment terms for this procurement?

EMD is ₹80,000. Payment terms are defined in ATC; bidders should be prepared for security deposit requirements and potential milestone payments per delivery performance and contract conditions, with adherence to any advance and final settlement terms.

How to ensure BIS/ISO compliance for this defense equipment tender 2025?

Submit product certifications and installation credentials from OEMs, demonstrate prior defense-grade supply experience, and attach any mandatory quality certifications relevant to IT/AV and furniture. Include any ISI/BIS/ISO certifications specified by the ATC if applicable to items such as hardware and cables.

What are the BI/BOQ item expectations in the army tender 2025?

BOQ reports 10 items, including servers, interactive panels, thin clients, projectors, UPS, fibre cables, and furniture. Quantities are not disclosed; bidders should present scalable proposals with equivalent sub-items, ensuring compatibility with military IT/AV ecosystems and secure delivery to field facilities.