Government Colleges Of Madhya Pradesh IS 5195/IS 1375/IS 1480 Conforming Exercise Books, Pens, Pencils Tender Seoni Madhya Pradesh 2026
Bid Publish Date
21-Sep-2026, 5:03 pm
Bid End Date
19-Oct-2026, 5:00 pm
EMD
₹15,000
Location
Progress
Key Highlights
- • ISO 9001 certification required for bidder or OEM
- • BIS licence and type test certificates mandatory
- • Dedicated toll-free service number and escalation matrix
- • Option clause enabling ±25% quantity variation during contract
- • Delivery period adjustments with minimum 30 days when extending
- • Original packing material; standardized packing weights; net weight counted
Tender Overview
Government Colleges Of Madhya Pradesh invites bids for supply of exercise books conforming to IS 5195 (Q4), writing pens (Q4), black lead pencils conforming to IS 1375 (Q4), and metric scale conforming to IS 1480 (Q4) to the Department of Higher Education, MP. Estimated value not disclosed; EMD ₹15,000. Location: Seoni, Madhya Pradesh 480661. The contract includes an option clause allowing ±25% quantity variation and extended delivery periods at contracted rates. Packing weight is not included in quantity; standardized packing required. Key differentiator: ISO 9001 certification and BIS/type test/documents required for bid validity. This procurement targets reliable classroom stationery provisioning to government colleges.
Technical Specifications & Requirements
- Product categories: Exercise books (IS 5195 Q4), Writing pens (Q4), Black lead pencils (IS 1375 Q4), Metric scales (IS 1480 Q4)
- Standards to meet: IS 5195, IS 1375, IS 1480 with Q4 quality level
- Certifications: ISO 9001 (bidder or OEM), BIS licence, type tests and other product certificates as prescribed; dedicated service helpline and escalation matrix required
- Service/packing: original packing material; packing weight not counted; standardized weights
- Experience evidence: past project or contract copies with invoices acceptable as proof
- Delivery terms: delivery period as per contract; option to extend during currency with 30+ days minimum if applicable
Terms, Conditions & Eligibility
- EMD: ₹15,000 applicable; payment/instrument per tender rules
- Delivery & pricing: rate contract with extended quantity option up to 25%; delivery starts after the last original delivery order date
- Documentation: upload BIS/type test certificates, OEM authorizations and ISO 9001 proof; mandatory certificates to prevent rejection
- Support: dedicated toll-free service number and escalation matrix required from bidder/OEM
- Past experience: provide contract copies with invoices or self-certification as proof of prior work
- Miscellaneous: items must be supplied in original packing; standardized weights; non-standard weights not accepted
Key Specifications
-
Product categories: Exercise books (IS 5195 Q4), Writing pens (Q4), Black lead pencils (IS 1375 Q4), Metric scales (IS 1480 Q4)
-
Delivery terms reflect option clause to increase quantity up to 25% at contracted rates
-
Packing: original packing material; standardized weights; packing not returned
-
Certifications: ISO 9001; BIS licence; type test certificates; other product certificates as prescribed
-
Service: dedicated toll-free support number; escalation matrix for service
Terms & Conditions
-
EMD of ₹15,000 required; standard tender submission documents
-
Delivery extension rules with minimum 30 days; 25% quantity variation allowed
-
Mandatory ISO 9001, BIS licences and type tests; OEM authorizations
-
Original packing with standardized weights; net weight counted
-
Past experience proofs acceptable via contract copies or invoices
Important Clauses
Payment Terms
Details will be as per tender; EMD ₹15,000; payment terms aligned to delivery milestones and contract
Delivery Schedule
Delivery period to be specified in purchase order; option to extend with proportional time; minimum 30 days for added time
Penalties/Liquidated Damages
LD details to be included in the terms; penalties for non-compliance with delivery or quality requirements
Bidder Eligibility
-
Evidence of ISO 9001 certification (bidder or OEM)
-
BIS license and product-specific type test certificates
-
Past experience proof (contracts with invoices) for similar stationery supply
-
Dedicated toll-free service support and escalation matrix available
Tender Data
Bid Details
Quantity
16074
Category
Exercise Books Conforming to IS 5195
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
20 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Exercise Books Conforming to IS 5195 (Q4) , Writing Pens (Q4) , Black Lead Pencils (V3) Conforming to IS 1375 (Q4) , Metric Scale (V2) Conforming to IS 1480 (Q4)
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Seoni
Delivery Pincodes
480884
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Mohsin Khan | 480884,Lalmati, behind Petrol pump Chhapara | Seoni | Madhya Pradesh | 480884 | 1786 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-9924753.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
2 Updates Update
Extended Deadline
19-Oct-2026, 11:30 am
Opening Date
20-Oct-2026, 11:30 am
Update
Extended Deadline
15-Oct-2026, 11:30 am
Opening Date
16-Oct-2026, 11:30 am
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Past experience certificates or contract copies with invoices
Financial statements or solvency documents
EMD submission proof (₹15,000)
ISO 9001 certificate (bidder or OEM)
BIS licence and type test certificates
OEM authorization letters (if applicable)
Technical bid documents and product specifications
Service support contact details and escalation matrix
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for IS 5195/IS 1375 stationery tender in Seoni MP 2026?
Bidders must submit valid GST and PAN, ISO 9001 proof, BIS licence, type tests, OEM authorizations, and past experience contracts with invoices. Include EMD of ₹15,000 and ensure original packing with standardized weights. Delivery terms allow up to 25% quantity variation during contract.
What documents are required for Seoni MP stationery procurement bid 2026?
Submit GST certificate, PAN, ISO 9001 certificate, BIS licence, type test certificates, OEM authorizations, financial statements, contract copies or invoices for past projects, product specifications, and service support contact details with escalation matrix.
What are the essential specifications for IS standards in this tender?
Products must meet IS 5195 for exercise books, IS 1375 for pencils, and IS 1480 for metric scales at Q4 quality level. ISO 9001 compliance and BIS certification are mandatory; type test certificates must be uploaded.
When is delivery allowed under the option clause in MP tender?
Delivery quantities may be increased by up to 25% at contract time or during currency. Additional delivery time uses formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
What is the EMD required for this Madhya Pradesh stationery tender?
The Earnest Money Deposit is ₹15,000. It must be submitted as per tender rules; non-submission or incomplete documents may lead to bid rejection.
What service support is required from bidders for MP colleges stationery bid?
Bidder or OEM must provide a dedicated toll-free service number and a formal escalation matrix. This ensures timely issue resolution and ongoing after-sales support as part of compliance.
What packing and weight rules apply to delivered items?
Items must be in original packing material with standardized weights. Net weight will be used for quantity. Packing material weight is excluded from quantity; non-standardized weights will be rejected.
What past experience proofs are acceptable for eligibility?
Acceptable proofs include contract copies with invoices or self-certified experience. These must demonstrate prior supply of similar stationery to government institutions or educational bodies.