Andhra Pradesh Home Department Large Format Displays, VC Cameras & Desktop Computers Tender Guntur 2026 - ISI/ISO Standards & 25% Quantity Option
Bid Publish Date
13-Aug-2026, 7:19 pm
Bid End Date
27-Aug-2026, 10:00 am
EMD
₹71,340
Location
Progress
Key Highlights
- • - EMD amount: ₹71,340 required for bid submission
- • - Option clause: up to 25% quantity increase/decrease and extended delivery time formula
- • - Product scope: Large Format Display (V2), VC/Web Camera (V2), Entry/Mid Level Desktop Computers (Q2)
- • - Data Sheet: mandatory data sheet upload; must match offered parameters
- • - OEM Authorization: required for distributors; include authorization form with contact details
- • - GST handling: bidder bears GST; reimbursement capped to actuals or quoted rate
- • - Market life requirement: products must have at least 3 years residual market life
- • - Not end-of-life: OEM should not declare product as EOL prior to required period
Tender Overview
The Andhra Pradesh Home Department in Guntur (PIN 522001) invites bids for procurement of Large Format Display (V2), Video Conferencing Camera / Web Camera (V2), and Entry/ Mid Level Desktop Computers (Q2). Estimated value not disclosed; EMD: ₹71,340. Key terms include an option to modify quantity by up to 25%, with extended delivery calculations based on original delivery period. Bidders must ensure products remain market-ready for at least 3 years of residual life and submit OEM authorization when using distributors. Emphasis on data sheet alignment and GST handling per actual rates. This procurement targets government operations requiring up-to-date display and conferencing hardware, along with office desktops. Unique aspects include the optional quantity extension and need for OEM/authorisation documentation.
Technical Specifications & Requirements
- Product categories: Large Format Display (V2), VC/Web Camera (V2), Entry/Mid Level Desktop Computers (Q2)
- Data sheet submission mandatory; mismatches may lead to bid rejection
- Manufacturer Authorization: OEM/Original Service Provider details required for distributors
- GST: Bidder to determine GST; reimbursement as per actuals or applicable rates, whichever is lower, up to quoted GST
- No BOQ items; ensure products are not end-of-life with at least 3 years residual market life
- ATC/ tender terms document to be attached; ensure compliance with option clause and delivery calculations
- Ensure products are not obsolete and have ongoing support from OEM
Terms, Conditions & Eligibility
- EMD: ₹71,340
- Delivery: Delivery period as per contract; option to increase quantity up to 25%; extended time formula based on original period with minimum 30 days
- Payment terms: GST applicable at actuals; no liability on purchaser for GST beyond statutory norms
- Data Sheet verification mandatory; OEM authorization required for authorized distributors
- Financial standing: Non-liquidation or bankruptcy status; bid undertakings to confirm
- Warranty/after-sales: Terms not specified; ensure OEM warranty alignment with product category
Key Specifications
-
- Product categories: Large Format Display (V2); Video Conferencing Camera/Web Camera (V2); Entry/Mid Level Desktop Computers (Q2)
-
- EMD: ₹71,340
-
- Delivery window: as per option clause; minimum 30 days for added quantity
-
- Market life: at least 3 years residual life; not declared EOL by OEM
-
- Data Sheet: must align with offered specifications; mismatch may lead to rejection
Terms & Conditions
-
EMD of ₹71,340 required; verify payment method and submission proof
-
Delivery quantity may vary by up to 25% with extended period formula
-
Submit OEM authorization and ensure data sheet alignment with offered items
Important Clauses
Payment Terms
GST payable by bidder; reimbursement at actuals or applicable rate; purchaser bears no extra GST burden beyond rates
Delivery Schedule
Delivery period starts from last date of original DO; additional time calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Penalties not explicitly stated; ensure compliance with delivery and performance terms per contract
Bidder Eligibility
-
Not under liquidation, court receivership, or bankruptcy; provide undertaking
-
Products proposed must have at least 3 years residual market life; not end-of-life
-
OEM authorization for distributor-submitted bids; provide authentication details
Tender Data
Bid Details
Quantity
45
Category
Video Conferencing Camera / Web Camera (V2)
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
No
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
17
OEM Avg. Turnover
68
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Professional Large Format Display (V2) (Q2) , Video Conferencing Camera / Web Camera (V2) (Q2) , Entry and Mid Level Desktop Computer (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
39
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Guntur
Delivery Pincodes
522503
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Gurugubelli Ravi Kiran | 522503,O/o DEPUTY INSPECTOR GENERAL OF POLICE (TECHNICAL SERVICES) , ANDHRA PRADESH POLICE TECH TOWERS, Andhra Pradesh , MANGALAGIRI | Guntur | Andhra Pradesh | 522503 | 15 | 45 | - |
Authority Records
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Documents 4
GeM-Bidding-9754437.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
Required Documents
- GST registration certificate
- PAN card
- Experience certificates (similar procurement, if any)
- Financial statements (audited or reliable) showing financial health
- EMD deposit proof (DD/online payment receipt)
- Data Sheet of offered products
- OEM authorization/Manufacturer Authorization for distributors
- BID submission undertaking on non-liquidation status
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid in tender in Guntur for AP Home Department IT equipment
To bid, submit the EMD of ₹71,340, provide GST details, data sheets for offered items, and OEM authorization for distributors. Attach non-liquidation undertaking, experience certificates, and financial statements. Ensure products are not EOL and meet 3 years residual market life; comply with option clause for quantity changes.
What documents are required for AP Home Department procurement
Required documents include GST certificate, PAN, data sheets, OEM authorization, EMD proof, experience certificates, and financial statements. Also submit non-liquidation undertaking and payment terms acknowledgment; ensure data sheets match offered products and OEM details are complete.
What are the delivery stakes for 25% quantity extension in AP tender
Delivery can increase by up to 25% with the extended delivery period formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. Delivery begins from the last date of original DO; ensure timely procurement planning and vendor readiness.
What standards or certifications are required for AP IT hardware tender
The tender emphasizes data sheet alignment and OEM authorization; while specific standards like ISI/ISO are not explicit, ensure hardware aligns with OEM specifications and general government compliance; confirm any IS/IEC standards with the OEM prior to submission.
What is the EMD amount and payment considerations for AP tender
EMD is ₹71,340. GST handling is on bidder’s responsibility; reimbursement will be at actuals or applicable rates, whichever is lower. Submit EMD proof with the bid and ensure it remains valid through bid evaluation.
How to ensure data sheets match offered products in AP tender
Upload the product data sheet exactly as offered, ensure specifications align with the vendor's brochure, and cross-check with OEM technical sheets. Any unexplained mismatch can lead to bid rejection; include version/date stamps and certification references.
What is the role of OEM authorization in AP procurement
Distributors must provide Manufacturer Authorization detailing OEM name, designation, address, email, and phone. Include this with the bid to prove authorized selling rights and ensure post-sale support aligns with OEM policies and warranty terms.
When is the delivery timeline for AP Home Department IT equipment
Delivery is governed by the original delivery order timeline; any extension due to the option clause will use the prescribed formula with a minimum 30 days; plan procurement to avoid schedule overruns and secure contingency timelines.