Videography and Photography Services - Photography and Videography; Celebration Ceremony; 360 Degre
Indian Army
KOTA, RAJASTHAN
Posted:
29 January 2025
Closed:
5 February 2025
GEM
GEM
Indian Army Videography and Photography Services Tender Celebration Ceremony Plasma Screen India 2025
Progress
Issue28-Dec-2025, 8:55 pm
Technical31-12-2025 01:34:53
Financial
AwardCompleted
Quantity
1
Bid Type
Two Packet Bid
Categories
2
Tender Overview
The Indian Army, Department of Military Affairs, invites bids for Videography and Photography Services focused on a Celebration Ceremony with Plasma Screen display requirements. Estimated value is ₹400,000. The procurement location is not specified in the data, but the organization is directly under the Indian Army. The scope covers capturing event visuals and related plasma screen presentation during ceremonial activities. A key differentiator is the Buyer’s clause permitting a 25% adjustment of quantity or contract duration at contract issuance and post-issuance, challenging bidders to demonstrate scalable service delivery capabilities. The tender emphasizes event-based coverage with media deliverables rather than a fixed ongoing contract. Unique aspects include integration of live plasma screen display for ceremony footage and post-event media output. This opportunity requires bidders to align with high-visibility government ceremonies and reliable on-site production teams.
Technical Specifications & Requirements
- Product/service: Videography and Photography Services for ceremonial events, with Plasma Screen display integration.
- Estimated value: ₹400,000; no BOQ items are listed, indicating a single consolidated package.
- Deliverables may include: event coverage, still photography, video capture, editing, and plasma screen content playback.
- Standards/quality expectations: Not specified; bidders should propose professional production workflow, on-site crew, backup equipment, and post-production deliverables.
- Experience focus: Demonstrate capability to support government ceremonial events with high-traffic crowds and formal protocol.
- Terms to note: Flexible quantity/duration adjustments up to 25% at contract issuance and post-issuance.
Terms, Conditions & Eligibility
- EMD: Not specified in the data; bidders should confirm via terms or tender portal.
- Delivery timeline: Not explicitly defined; typically tied to event date; bidders must propose a project plan with milestones.
- Payment terms: Not specified; bidders should verify standard government payment terms in contract.
- Documents: Submit standard government bid documents, including GST, PAN, experience certificates, and OEM authorizations where applicable.
- Penalties: Not defined; bidders should seek clarity on penalties or performance bonds in final contract.
- Quantity/Duration: Eligible to adjust up to 25% of contract quantity or duration during issuing process and after issuance.
Key Specifications
-
Product/Service: Videography and Photography Services for ceremonial events with Plasma Screen integration
-
Estimated Value: ₹400,000
-
Delivery/Performance Context: On-site event coverage with live plasma screen display
-
Experience: Demonstrated capability in government ceremonial productions
-
Flexibility: Quantity/duration adjustment up to 25% at contract issuance and post-issuance
Terms & Conditions
-
EMD amount not specified in tender data; confirm exact deposit in portal
-
Delivery timeline tied to event; bidder to submit project plan with milestones
-
Quantity/duration may be adjusted up to 25% during and after contract issuance
Important Clauses
Payment Terms
Not specified in tender data; bidders should confirm in final contract and portal.
Delivery Schedule
Not specified; bidders must include event-date-aligned deliverables and on-site setup timelines.
Penalties/Liquidated Damages
Not specified; bidders should seek clarity on performance penalties or LD in the final agreement.
Bidder Eligibility
-
Proven experience in videography/photography for government or large events
-
GST registration and PAN validation
-
Capability to provide on-site production crew and plasma screen integration
Documents 3
GeM-Bidding-8770003.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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(Historical Results)
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Tender Results
Loading results...
Required Documents
1
GST Registration Certificate
2
Permanent Account Number (PAN) Card
3
Experience Certificates for videography/photography projects (similar government ceremonies preferred)
4
Financial Statements or Turnover Details for last 2-3 years
5
EMD/Security Deposit (amount to be confirmed in procurement portal)
6
Technical Bid Documents (methodology, team CVs, equipment list)
7
OEM Authorizations or Brand Certifications (if specific brands are required)
8
Any relevant clearances for media production during government events
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | Apex Productions Under PMA | 31-12-2025 01:34:53 | Disqualified |
| 2 | Click Mecha Under PMA | 30-12-2025 22:31:45 | Disqualified |
| 3 | Kovil Global Enterprises Under PMA | 31-12-2025 01:15:37 | Qualified |
| 4 | Pitambra International Under PMA | 30-12-2025 22:34:45 | Qualified |
| 5 | PRISUM GLOBAL ENTERPRISES Under PMA | 30-12-2025 21:27:26 | Qualified |
| 6 | RFP Digital Productions Under PMA | 30-12-2025 18:07:51 | Disqualified |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | Kovil Global Enterprises( MSE Social Category:General ) Under PMA | ₹1,99,997 | Item Categories : Videography and Photography Services - Videography; Celebration Ceremony; PLASMA SCREEN |
| L2 | PRISUM GLOBAL ENTERPRISES( MSE Social Category:General ) Under PMA | ₹2,18,000 | Item Categories : Videography and Photography Services - Videography; Celebration Ceremony; PLASMA SCREEN |
| L3 | Pitambra International( MSE Social Category:General ) Under PMA | ₹2,25,000 | Item Categories : Videography and Photography Services - Videography; Celebration Ceremony; PLASMA SCREEN |
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for Indian Army videography services tender in India 2025
Bidders must submit GST registration, PAN, and experience certificates, plus technical bid with crew qualifications and equipment list. The tender allows up to 25% quantity/duration adjustment at issuance. Confirm EMD amount in portal and attach post-production deliverables and plasma screen integration plan.
What documents are required for ceremony videography tender in India
Required documents include GST certificate, PAN card, experience certificates for ceremonial videography, financial statements, EMD details, technical bid with crew bios, equipment inventory, and OEM authorizations if brand-specific equipment is mandated by the buyer.
What are the technical specifications for plasma screen service bids
The tender specifies videography with plasma screen display; bidders should include plasma screen specs, screen size, resolution, playback formats, synchronization with live footage, backup equipment, and on-site production workflow for ceremonial events.
When is the delivery deadline for Indian Army ceremony coverage
Delivery timelines depend on the event date; bidders must present a project plan with setup, shoot, and post-production milestones aligned to the ceremony schedule and final delivery deadlines in the contract.
What are the payment terms for government videography supply contracts
Payment terms are not specified in the data; bidders should verify standard government terms in the contract, typically milestone-based with possible retention and final acceptance after deliverables review.
What is the EMD amount for this videography bid in India
The tender data does not specify an EMD amount; bidders must obtain the exact EMD figure from the procurement portal and ensure payment via acceptable methods before bid submission.
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Documents 3
GeM-Bidding-8770003.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS