DG of Defence Estate Foot Operated Grease Equipment Tender Leh Jammu & Kashmir 2025
Bid Publish Date
28-Oct-2025, 2:51 pm
Bid End Date
07-Nov-2025, 3:00 pm
Location
Progress
Quantity
58
Category
Foot operated grease pump machine
Bid Type
Two Packet Bid
Key Highlights
- • Brand/OEM requirements: OEM warranty certificates to be supplied; warranty card with dealer stamp
- • Technical certifications: OEM warranty and service capability; installation, commissioning, training, and maintenance service group in India
- • Special clauses: 25% quantity variation right to Purchaser; extended delivery period mechanics based on quantity adjustments
- • Eligibility: reputed companies with established service centers near consignees; transport damage not tolerated
- • Warranty/AMC: OEM warranty period to be indicated; post-installation service coverage required
- • Delivery: nearest to Karzok Village (200 km from Leh) within delivery period; strict condition on transport handling
Categories
15
Tender Overview
The Directorate of Defence Estate invites bids for a multi-item procurement package stationed in Leh, Jammu & Kashmir (194101), covering a set of equipment including a foot operated grease pump machine, siren, engraving machine, instant power supply of 3KVA and cutter blades. The BOQ lists five items, with quantities and unit details not disclosed, indicating a consolidated supply contract. The engagement requires delivery to the Karzok village vicinity (approx. 200 km from Leh) within the specified delivery window, with an emphasis on reliable after-sales service and OEM warranty. The supplier must demonstrate capability to deliver near the consignees and uphold quality standards under the option clause allowing up to 25% quantity adjustments. A strong local service footprint is essential for maintenance and support.
Technical Specifications & Requirements
- Primary items: foot operated grease pump, siren, engraving machine, 3KVA instant power supply, cutter blades
- Delivery location: nearest to Karzok Village, Leh district
- Warranty: OEM warranty certificates to be provided at delivery; post-installation maintenance support required
- Service capability: established installation, commissioning, training, troubleshooting, and maintenance network in INDIA; provide service center locations near consignee destinations
- Compliance: items must be delivered in good condition; transport damage not acceptable; bidder to quote at contracted rates for potential 25% quantity variation under option clause
- Clause highlights: option to increase/decrease quantity up to 25%, delivery period recalculated if option exercised
Terms, Conditions & Eligibility
- Delivery proximity: items to be delivered nearest to Karzok Village within the delivery period
- Warranty & after-sales: OEM warranty certificates required at delivery; warranty card with dealer stamp
- Transport risk: items not accepted if damaged during transport
- Supplier eligibility: only reputed companies should quote; ensure strong India-based service network and authorized after-sales support
Key Specifications
-
Product/service names: foot operated grease pump machine, siren, engraving machine, instant power supply 3KVA, cutter blades
-
Quantities: not disclosed in BOQ; 5 items in total
-
Estimated value: not specified
-
Experience: bidders must demonstrate installation/commissioning and maintenance capability in INDIA
-
Quality/compliance: OEM warranty; transport safety; service network presence near Leh region
Terms & Conditions
-
Delivery near Karzok Village within specified delivery period; near-consignee delivery requirement
-
25% quantity variation allowed by Purchaser during contract and currency; extended timeline rules apply
-
OEM warranty certificates mandatory at delivery; dealer stamped warranty card essential
Important Clauses
Payment Terms
No explicit payment terms stated; ensure clarity on payment upon delivery and verification of OEM warranty certificates
Delivery Schedule
Items to be delivered nearest to Karzok Village within the defined delivery period; additional time governed by option clause if quantity changes
Penalties/Liquidated Damages
Transport damage not accepted; penalties likely for delayed delivery or non-conformance per standard purchase terms
Bidder Eligibility
-
Bidders must be reputed companies with established India-based after-sales service network
-
Proven experience in supplying multi-item equipment and conducting installation/commissioning
-
Evidence of OEM authorizations and service centres near consignee destinations
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Foot operated grease pump machine , siren , Engraving machine , Instant power supply 3KVA , Cutter blade
Authority Records
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Documents 4
GeM-Bidding-8520531.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
Foot operated grease pump machine
Foot operated grease pump machine
siren
siren
Engraving machine
Engraving machine
Instant power supply 3KVA
Instant power supply 3KVA
Cutter blade
Cutter blade
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Foot operated grease pump machine | Foot operated grease pump machine | 3 | nos | [email protected] | 21 | |
| 2 | siren | siren | 1 | nos | [email protected] | 21 | |
| 3 | Engraving machine | Engraving machine | 1 | nos | [email protected] | 21 | |
| 4 | Instant power supply 3KVA | Instant power supply 3KVA | 3 | nos | [email protected] | 21 | |
| 5 | Cutter blade | Cutter blade | 50 | nos | [email protected] | 21 |
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar multi-item supply
Financial statements or turnover proof
EMD/Security deposit details (if applicable)
Technical bid documents and OEM authorization letters
Details of service centers and contact points near consignee destinations
Warranty certificates and dealer stamp documentation
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | KIVI SOLUTIONS Under PMA | - | 29-10-2025 11:29:00 | |
| 2 | UG ENTERPRISES Under PMA | - | 29-10-2025 11:04:59 | |
| 3 | ushashi enterprises Under PMA | - | 29-10-2025 13:06:57 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | ushashi enterprises( MSE Social Category:General ) Under PMA | Item Categories : Foot operated grease pump machine,siren,Engraving machine,Instant power supply 3KVA,Cutter blade | |
| L2 | UG ENTERPRISES( MSE Social Category:General ) Under PMA | Item Categories : Foot operated grease pump machine,siren,Engraving machine,Instant power supply 3KVA,Cutter blade | |
| L3 | KIVI SOLUTIONS( MSE Social Category:General ) Under PMA | Item Categories : Foot operated grease pump machine,siren,Engraving machine,Instant power supply 3KVA,Cutter blade |
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for the defence estate tender in Leh Jammu Kashmir 2025?
Bidders should submit GST, PAN, experience certificates, financials, EMD, OEM authorizations, and technical bids. Ensure OEM warranty documents, service center details near Karzok Village, and compliance with 25% quantity variation. Include installation and commissioning capabilities and after-sales support plans for Leh region.
What documents are required to participate in the Leh tender for multiple items?
Required documents include GST certificate, PAN, experience certificates for similar work, financial statements, EMD documentation, technical bid, OEM authorizations, and a detailed list of service centers near the consignee. Warranty certificates should be attached with the bid submission.
What are the key technical items in the Leh defence tender package?
The package includes a foot operated grease pump machine, siren, engraving machine, instant power supply 3KVA, and cutter blades. Ensure compatibility with Indian service networks, confirm OEM warranties, and verify transport safety for Leh transit.
What is the delivery location requirement for this procurement in Karzok?
All items must be delivered nearest to Karzok Village, approximately 200 km from Leh, with delivery scheduled according to the contract’s delivery period and the option clause for quantity variations.
What warranty and after-sales obligations are required for this bid?
OEM warranty certificates must be provided at delivery; warranty cards with dealer stamps are required. The bidder must establish installation, commissioning, training, troubleshooting, and maintenance service groups in India and list nearby service centers.
How does the 25% option clause affect delivery and pricing?
Purchaser may increase or decrease quantity by up to 25% at contracted rates during or after the contract. Additional time is calculated by (Increased quantity / Original quantity) × Original delivery period, with a minimum of 30 days.
What strategic capabilities should bidders demonstrate for Leh procurement?
Bidders should show a robust India-wide after-sales network, OEM-authorized equipment, and proven installation/commissioning capabilities for the listed items. Provide service center details near Leh infrastructures and a plan for rapid onsite support.
What happens if items arrive damaged during transport in this tender?
Damaged items are not accepted. Ensure secure packaging and freight handling, and provide immediate replacement or repair under OEM warranty terms. Include transport damage mitigation in the pre-delivery inspection checklist.
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Documents 4
GeM-Bidding-8520531.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS