Tamil Nadu Cooperative Milk Producers Federation LTD Desktop Computers Tender Chennai Tamil Nadu 2026 - Entry Level PC with IS/Factory OS and Onsite Warranty
Bid Publish Date
02-Feb-2026, 8:05 pm
Bid End Date
16-Feb-2026, 10:00 am
Value
₹50,00,000
Location
Progress
Tender Overview
Organization: Tamil Nadu Cooperative Milk Producers Federation Ltd, under the Tamil Nadu Dairy Development Corporation Limited, invites bids for Entry and Mid Level Desktop Computers (Q2) located in Chennai, Tamil Nadu. Estimated value: ₹5,000,000. Scope includes Supply, Installation, Testing and Commissioning of desktop PCs with pre-loaded OS, RAM, storage, and optional monitor. The procurement emphasizes standardized core components and on-site or carry-in warranty depending on OEM terms. A unique bidder requirement is Tamil Nadu-based supplier status with GST registration in Tamil Nadu. The tender highlights a scalable quantity clause (up to ±25% variation) and mandatory service center presence in the consignee state.
Technical Specifications & Requirements
- Product category: Desktop computer system with processor unit, RAM, storage (SSD/HDD), operating system pre-installed by OEM, and monitor availability.
- Processor details: Processor type and model to be specified by the OEM at bidding; generic performance thresholds not disclosed.
- Memory & storage: RAM capacity in GB to be installed; SSD and HDD capacities to be specified; monitor availability and screen size in centimeters to be provided.
- Warranty: On-site OEM warranty duration to be offered; service coverage dependent on vendor terms; carrying/heavy usage environments considered.
- Delivery & scope: Supply, installation, testing and commissioning of goods as part of the bid; delivery lead times tied to original delivery orders with option clause considerations.
Terms, Conditions & Eligibility
- EMD: Not explicitly stated here; bidders must adhere to standard bid security practices and ensure compliance.
- Eligibility: Supplier must be from Tamil Nadu with GST registration in Tamil Nadu; functional service center in the consignee state or established within 30 days of award; carry-in or on-site warranty as applicable.
- Delivery & payments: Option clause allows up to ±25% quantity variation; delivery period calculations apply with a minimum 30 days; payment terms to be defined in the contract and documentation.
- Documentation: Compliance with terms for installation, testing and commissioning; evidence of Tamil Nadu GST registration and service center setup may be required at bid submission.
Key Specifications
-
Desktop computer with processor specified by OEM
-
Factory pre-loaded operating system by Desktop OEM
-
RAM capacity to be installed (in GB) as per system configuration
-
Storage: SSD capacity in GB and HDD capacity in GB
-
Monitor availability and screen size in centimeters
-
On-site OEM warranty duration in years
Terms & Conditions
-
Quantity may change ±25% at contract placement and during currency with contracted rates
-
Bidder must establish/possess Tamil Nadu service center or promise establishment within 30 days of award
-
Scope includes Supply, Installation, Testing and Commissioning of desktop PCs
Important Clauses
Payment Terms
Payment terms to be defined in the contract; ensure documentation reflects delivery, testing and commissioning milestones.
Delivery Schedule
Delivery period linked to last date of original delivery order; extended time calculation follows option clause with minimum 30 days.
Penalties/Liquidated Damages
Penalties or LD clauses to be detailed in the contract; ensure compliance with delivery and performance milestones.
Bidder Eligibility
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Tamil Nadu-based supplier with GST registration in Tamil Nadu
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Functional Service Centre in Tamil Nadu or commitment to establish within 30 days of award
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Experience in supplying and commissioning desktop computer systems with OS pre-installation
Tender Data
Bid Details
Quantity
112
Bid Type
Single Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
25
OEM Avg. Turnover
200
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2)
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 3
GeM-Bidding-8921536.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
16-Feb-2026, 4:30 am
Opening Date
16-Feb-2026, 5:00 am
Required Documents
GST registration certificate (Tamil Nadu)
PAN card
Company/ bidder registration details
Experience certificates for similar desktop computer supply/installations
Technical compliance certificates for pre-loaded OS and OEM warranty terms
OEM authorization (if applicable)
Proof of service center existence or plan to establish within 30 days of award
Financial statements or turnover details as per procurement norms
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Entry Level |
| PROCESSOR | Processor Number | AMD Ryzen 3 5300G, Intel Core i3 12100 Or higher |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Professional |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD |
| STORAGE | SSD - Storage Capacity (in GB) | 512, 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 0 as SSD only Installed Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Screen Size (in CMs) | 53.1 - 58 (20.91" - 22.83") |
| WARRANTY | On Site OEM Warranty (in Year) | 3, 4, 5 Or higher |
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for desktop computer tender in Chennai Tamil Nadu 2026?
Bidders must be Tamil Nadu-based with GST registration, submit GST, PAN, experience certificates, financials, OEM authorization if required, and demonstrate a functional service center or plan to establish within 30 days of award. Ensure provision for supply, installation, testing and commissioning.
What documents are required for desktop procurement in Tamil Nadu?
Documents include GST registration (Tamil Nadu), PAN, company registration, experience certificates for similar installations, financial statements, EMD documentation (if applicable), OEM authorizations, and proof of service center readiness or establishment plan within 30 days post-award.
What are the technical specifications for the pre-loaded OS desktop tender?
Spec requires a factory pre-loaded operating system by the desktop OEM, plus processor details to be supplied by OEM, RAM capacity to be installed, SSD and HDD capacities, monitor availability and screen size in centimeters, and on-site OEM warranty duration.
What is the delivery period and quantity variation policy?
Quantity may vary ±25% at contract placement; delivery period aligns with last date of original delivery order and extended periods follow the option clause, with a minimum additional time of 30 days.
What are the warranty requirements for desktop PCs in this tender?
On-site OEM warranty duration is required; ensure service coverage either on-site or through service centers as applicable; provide evidence of warranty terms in the bid submission.
How to establish Tamil Nadu service centers for carry-in warranty?
If service centers do not exist, bidders must establish one within 30 days of award and submit documentary evidence of the functional center; payment release may be contingent on this proof.
What is the estimated bid value and scope for the desktop computers?
Estimated value is ₹5,000,000 for the supply, installation, testing and commissioning of desktop PCs with pre-loaded OS, RAM, storage, and monitor availability in Chennai, Tamil Nadu; scope includes installation and commissioning activities.