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Northern Coalfields Limited Clutch Plates & Related Auto Parts Tender Sonbhadra Uttar Pradesh 2026 ACE Limited 12-Month Warranty

Bid Publish Date

24-Jul-2026, 5:53 pm

Bid End Date

03-Aug-2026, 6:00 pm

Value

₹6,00,101

Location

SONBHADRA , UTTAR PRADESH
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Progress

Issue24-Jul-2026, 5:53 pm
AwardPending
Explore all 6 tabs to view complete tender details

Quantity

98

Category

HOSE KIT, Part No. - APHK0932

Bid Type

Two Packet Bid

Categories 57

WORM PUMPS ALL TERRAIN CRANES COMPRESSED AIR CRANKSHAFT ASSY MARINE TRANSPORT VEHICLE BRAKE SYSTEM MARINE ENGINEER ADJUSTER SHAFT SUPPLY PNEUMATIC VALVES ROLLER BEARING PNEUMATIC PILLOW BLOCK WHEEL BEARING TUBE BRAKE ASSEMBLY AXLE BOX AIR COOLED ENGINE VALVE AIR BRAKE WIRE CENTRIFUGAL COMPRESSORS BEARINGS BUSHINGS AND GEARS PINCH VALVES SPRAYER AIR GENERATOR HYDRAULIC PART SOLENOID VALVES WORM GEAR SPHERICAL BEARING SUPPLY OF SCHOOL UNIFORM FLUORESCENT LAMP SLIDER VALVES BRAKE BRAKE VALVE ELBOW STRAINER CABLE BUILDING AUTOMATION BRAKE LEVER HYDRAULIC CYLINDER STARTER BEARING CAP GAS PIPELINE FILTERS VALVE PARTS AND ACCESSORIES ACTUATOR LIFTING MACHINE HYDRAULIC BOWL MILL SUPPLY OF BEARING CENTRIFUGAL MACHINE FAN THRUST BEARING WIRE ROPE BUSH HYDRAULIC BRAKE LIFTING CRANE

Tender Overview

Organization: Northern Coalfields Limited (Coal India Limited) seeks the supply of automotive and hydraulic components for a range of equipment, listed under the product category including clutch plate, pressure plate, release bearing, master cylinder, propeller shaft, elbows, fan belt, oil seals, hoses, filters, and associated items. Estimated value is ₹6,00100.91 with unspecified EMD; scope is strictly supply of goods and not services. Location is Sonbhadra, Uttar Pradesh 231205. A key differentiator is the expansive BOM spanning 67 items and OEM alignment with ACE Limited (Action Construction Equipment Limited) for eligibility. The tender emphasizes OEM/authorized dealer participation and comprehensive warranty commitments. Unique clauses include option quantities up to 25% and extended delivery time logic. This is a procurement bid targeting suppliers with a proven parts supply chain for heavy equipment spares. The tender is framed to ensure timely delivery and post-sale support within defined warranty windows, including replacement of defective components at supplier cost.

Technical Specifications & Requirements

  • Product categories cover clutch components, seals, hoses, belts, bearings, starters, filters, and related hardware. The BOM lists part numbers such as ABFBCD0100S, ABC2800, ABPCA000000, ABR... (extensive OEM catalog). No explicit ISO/IS standards are published in the data; however, warranty terms specify replacement obligations and FOR destination delivery. The scope notes indicate “only supply of goods” and an OEM eligibility clause that identifies ACE Limited as an approved OEM partner. Bidder must be prepared for a 25% quantity variation and extendable delivery windows.

Terms, Conditions & Eligibility

  • EMD/Deposit: Not specified in data; bidders must review ATC to confirm any security requirement.
  • Eligibility: Only OEM or Authorized Dealer/Distributor/Agent; identified OEM: ACE Limited (Action Construction Equipment Limited).
  • Warranty: 12 months from fitment or 18 months from receipt/acceptance for manufacturing defects; replacement of defective parts at supplier cost; complete item replacement on FOR destination basis within a maximum period of 1 month.
  • Delivery: Scope is “Only supply of Goods”; option clause allows ±25% quantity change; delivery period calculations tied to last delivery order date with minimum 30 days.
  • Payment Terms: Not detailed; GST handling advised by bidders; final rates to include all cost components.
  • Additional terms: GST reimbursement as per actuals; compliance with bid documents, ATC, and corrigenda.

Key Specifications

    • Product categories: clutch plates, pressure plates, release bearings, master cylinders, propeller shafts, elbows, fan belts, oil seals, hoses, lubricants, filters, and related components
    • Estimated value: ₹600100.91
    • Quantity: not disclosed; variant quantity up to +/-25% under option clause
    • Delivery: FOR destination (free on board implied), with replacement warranty within 1 month for complete item; delivery period linked to last original delivery order date
    • Eligibility: OEM or Authorized Dealer/Distributor/Agent; OEM identified as ACE Limited

Terms & Conditions

  • Option quantity flexibility up to 25% at contract placement and during currency at contracted rates

  • Warranty: 12 months from fitment or 18 months from receipt/acceptance; free replacement of defective parts

  • Delivery: FOR destination delivery; minimum 30 days for extended delivery; delivery period calculated by (increased quantity/original quantity) × original delivery period

Important Clauses

Payment Terms

GST payable by bidder per actuals; reimbursement as per applicable rates; payment terms to be confirmed in ATC; bid price must include all costs

Delivery Schedule

Delivery to commence after order; option clause may extend delivery period; minimum extension time 30 days

Penalties/Liquidated Damages

Not explicitly stated in data; potential LDs to be as per buyers terms and contract

Bidder Eligibility

  • OEM or Authorized Dealer/Distributor/Agent eligibility confirmed

  • Must present ACE Limited OEM authorization

  • Capability to supply heavy equipment spares with FOR destination delivery

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

CLUTCH PLATE, Part No. - 101084400200 , PRESSURE PLATE, Part No. - ABECAD0100S , CLUTCH RELEASE BEARING, Part No. - ABC2800 , MASTER CYLINDER, Part No. - ABFBCD0100A , PROPELLER SHAFT, Part No. - ABPCA000000 , ELBOW TOP, Part No. - ABCSA0600 , ELBOW BOTTOM, Part No. - ABCSA0900B , ELBOW AIR INLET, Part No. - ABACA1709 , FAN BELT, Part No. - ABEDA1700 , FRONT WHEEL BRAKE ASSY, Part No. - ABFBA00 , OIL SEAL 50X72X8, Part No. - 100085400500 , OIL SEAL, Part No. - ASTHA0300000 , OIL SEAL, Part No. - ASTHA0800 , WIRE ROPE, Part No. - ABWA2500C , UNLOADER VALVE COMPLETE, Part No. - ABUVA0000000 , HOSE KIT, Part No. - APHK0932 , LUB OIL FILTER ASSY, Part No. - ABLOF1300 , FILTER ELEMENT SET, Part No. - ABDFEK000000 , THROTAL CABLE ASSY, Part No. - AFFAA0509000 , BUNDY TUBE 2700 MM, Part No. - ABFBCD270000 , BUNDY TUBE 900MM, Part No. - ABFBCD09000 , BUNDY TUBE, Part No. - ABBFBP350000 , BUNDY TUBE, Part No. - ATPBCD135000 , BUNDY PIPE 1550 MM, Part No. - ABFBCD155000 , T.R. BEARING, Part No. - ASDHA0500 , BEARING 3780 BY 3720, Part No. - ASDHA3780000 , TAPPER ROLLER BEARING, Part No. - ASDU0600 , T.R. BEARING 32211, Part No. - 933300000700 , BEARING TAPERED ROLLER, Part No. - AHFAH0600 , TAPPER ROLLER BEARING -32216, Part No. - AHFAH0400000 , SEAL KIT, Part No. - ABMLCAK002 , SELF STARTER, Part No. - ABE1800 , BEARING WASHER, Part No. - AMOWS0300 , BEARING CAP, Part No. - ABOWS0500 , WASHER SPECIAL, Part No. - AMOWS0700 , TIE BOLT, Part No. - AMOWS0800 , SPRING, Part No. - AHOWS0900 , THRUST BEARING, Part No. - ABOWS0400 , PIVOT BUSH, Part No. - AMOWS0100 , DRIVER SEAT, Part No. - 936100001100 , A FRAME PIN, Part No. - AMLSAB1909B , BUSH, Part No. - AMLSAB0900 , NUT, Part No. - ABMFA0700 , PIN FRONT AXLE, Part No. - AFMFA0500 , PRIMARY AIR FILTER, Part No. - 955900003700 , SAFETY AIR ELEMENT, Part No. - 955900003800 , ELEMENT FILTER, Part No. - 955900025100 , SPIN ON OIL FILTER, Part No. - 955900020400 , PUMP COUPLING SHAFT, Part No. - 101286119900 , FILTER ELEMENT, Part No. - ABHOF0400A00 , HYDRAULIC STRAINER, Part No. - 922100000200 , CLUTCH COVER ASSY - LUK INDIA, Part No. - 101284422900 , CLUTCH - LUK INDIA, Part No. - 101284422800 , CLUTCH RELEASE BEARING, Part No. - 933100003800 , FAN, Part No. - ABWPA2100 , BRAKE VALVE COMPLETE, Part No. - 101344100100 , STARTER SWITCH, Part No. - ABE4909 , FAN, Part No. - 955900020800 , PUMP WATER ASSEMBLY, Part No. - 955900021500 , BRAKE CHAMBER LH - B2527102, Part No. - 956100002500 , SP BRAKE ACTUATOR RH, Part No. - 956700004400 , SP BRAKE ACTUATOR LH, Part No. - 956700004500 , FUEL RETURN PIPE, Part No. - 959900029200 , PNEUMATIC BRAKE ASSEMBLY RH, Part No. - 102085100400 , PNEUMATIC BRAKE ASSEMBLY LH, Part No. - 102085100300 , SLACK ADJUSTER FAB - RHS, Part No. - 956100005000 , SLACK ADJUSTER FAB - LHS, Part No. - 956100004900

Advisory Bank

ICICI

ePBG Percentage

5%

ePBG Duration (Months)

5

Payment Timelines

Payments shall be made to the Seller within 10 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)

Delivery Details

Max Delivery Days

90

Delivery Locations

1

Delivery Cities

Sonbhadra

Delivery Pincodes

231220

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Aditya Narayan Dubey231220,REGIONAL STORES, BINA PROJECT, NCL, PO - BINASonbhadraUttar Pradesh231220290-

Authority Records

MINISTRY OF COALCOAL INDIA LIMITEDNORTHERN COALFIELDS LIMITED

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Documents 5

GeM-Bidding-9634377.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 67 Items Sign in for GEM prices

#1

CLUTCH PLATE, Part No. - 101084400200

CLUTCH PLATE, Part No. - 101084400200

2 pieces Delivery: 90 days
#2

PRESSURE PLATE, Part No. - ABECAD0100S

PRESSURE PLATE, Part No. - ABECAD0100S

2 pieces Delivery: 90 days
#3

CLUTCH RELEASE BEARING, Part No. - ABC2800

CLUTCH RELEASE BEARING, Part No. - ABC2800

2 pieces Delivery: 90 days
#4

MASTER CYLINDER, Part No. - ABFBCD0100A

MASTER CYLINDER, Part No. - ABFBCD0100A

1 pieces Delivery: 90 days
#5

PROPELLER SHAFT, Part No. - ABPCA000000

PROPELLER SHAFT, Part No. - ABPCA000000

1 pieces Delivery: 90 days
#6

ELBOW TOP, Part No. - ABCSA0600

ELBOW TOP, Part No. - ABCSA0600

1 pieces Delivery: 90 days
#7

ELBOW BOTTOM, Part No. - ABCSA0900B

ELBOW BOTTOM, Part No. - ABCSA0900B

1 pieces Delivery: 90 days
#8

ELBOW AIR INLET, Part No. - ABACA1709

ELBOW AIR INLET, Part No. - ABACA1709

1 pieces Delivery: 90 days
#9

FAN BELT, Part No. - ABEDA1700

FAN BELT, Part No. - ABEDA1700

2 pieces Delivery: 90 days
#10

FRONT WHEEL BRAKE ASSY, Part No. - ABFBA00

FRONT WHEEL BRAKE ASSY, Part No. - ABFBA00

2 pieces Delivery: 90 days
#11

OIL SEAL 50X72X8, Part No. - 100085400500

OIL SEAL 50X72X8, Part No. - 100085400500

4 pieces Delivery: 90 days
#12

OIL SEAL, Part No. - ASTHA0300000

OIL SEAL, Part No. - ASTHA0300000

4 pieces Delivery: 90 days
#13

OIL SEAL, Part No. - ASTHA0800

OIL SEAL, Part No. - ASTHA0800

2 pieces Delivery: 90 days
#14

WIRE ROPE, Part No. - ABWA2500C

WIRE ROPE, Part No. - ABWA2500C

2 pieces Delivery: 90 days
#15

UNLOADER VALVE COMPLETE, Part No. - ABUVA0000000

UNLOADER VALVE COMPLETE, Part No. - ABUVA0000000

1 pieces Delivery: 90 days
#16

HOSE KIT, Part No. - APHK0932

HOSE KIT, Part No. - APHK0932

1 pieces Delivery: 90 days
#17

LUB OIL FILTER ASSY, Part No. - ABLOF1300

LUB OIL FILTER ASSY, Part No. - ABLOF1300

2 pieces Delivery: 90 days
#18

FILTER ELEMENT SET, Part No. - ABDFEK000000

FILTER ELEMENT SET, Part No. - ABDFEK000000

2 pieces Delivery: 90 days
#19

THROTAL CABLE ASSY, Part No. - AFFAA0509000

THROTAL CABLE ASSY, Part No. - AFFAA0509000

1 pieces Delivery: 90 days
#20

BUNDY TUBE 2700 MM, Part No. - ABFBCD270000

BUNDY TUBE 2700 MM, Part No. - ABFBCD270000

1 pieces Delivery: 90 days
#21

BUNDY TUBE 900MM, Part No. - ABFBCD09000

BUNDY TUBE 900MM, Part No. - ABFBCD09000

1 pieces Delivery: 90 days
#22

BUNDY TUBE, Part No. - ABBFBP350000

BUNDY TUBE, Part No. - ABBFBP350000

1 pieces Delivery: 90 days
#23

BUNDY TUBE, Part No. - ATPBCD135000

BUNDY TUBE, Part No. - ATPBCD135000

1 pieces Delivery: 90 days
#24

BUNDY PIPE 1550 MM, Part No. - ABFBCD155000

BUNDY PIPE 1550 MM, Part No. - ABFBCD155000

1 pieces Delivery: 90 days
#25

T.R. BEARING, Part No. - ASDHA0500

T.R. BEARING, Part No. - ASDHA0500

1 pieces Delivery: 90 days
#26

BEARING 3780 BY 3720, Part No. - ASDHA3780000

BEARING 3780 BY 3720, Part No. - ASDHA3780000

1 pieces Delivery: 90 days
#27

TAPPER ROLLER BEARING, Part No. - ASDU0600

TAPPER ROLLER BEARING, Part No. - ASDU0600

3 pieces Delivery: 90 days
#28

T.R. BEARING 32211, Part No. - 933300000700

T.R. BEARING 32211, Part No. - 933300000700

2 pieces Delivery: 90 days
#29

BEARING TAPERED ROLLER, Part No. - AHFAH0600

BEARING TAPERED ROLLER, Part No. - AHFAH0600

2 pieces Delivery: 90 days
#30

TAPPER ROLLER BEARING -32216, Part No. - AHFAH0400000

TAPPER ROLLER BEARING -32216, Part No. - AHFAH0400000

2 pieces Delivery: 90 days
#31

SEAL KIT, Part No. - ABMLCAK002

SEAL KIT, Part No. - ABMLCAK002

1 pieces Delivery: 90 days
#32

SELF STARTER, Part No. - ABE1800

SELF STARTER, Part No. - ABE1800

1 pieces Delivery: 90 days
#33

BEARING WASHER, Part No. - AMOWS0300

BEARING WASHER, Part No. - AMOWS0300

1 pieces Delivery: 90 days
#34

BEARING CAP, Part No. - ABOWS0500

BEARING CAP, Part No. - ABOWS0500

1 pieces Delivery: 90 days
#35

WASHER SPECIAL, Part No. - AMOWS0700

WASHER SPECIAL, Part No. - AMOWS0700

1 pieces Delivery: 90 days
#36

TIE BOLT, Part No. - AMOWS0800

TIE BOLT, Part No. - AMOWS0800

1 pieces Delivery: 90 days
#37

SPRING, Part No. - AHOWS0900

SPRING, Part No. - AHOWS0900

1 pieces Delivery: 90 days
#38

THRUST BEARING, Part No. - ABOWS0400

THRUST BEARING, Part No. - ABOWS0400

1 pieces Delivery: 90 days
#39

PIVOT BUSH, Part No. - AMOWS0100

PIVOT BUSH, Part No. - AMOWS0100

1 pieces Delivery: 90 days
#40

DRIVER SEAT, Part No. - 936100001100

DRIVER SEAT, Part No. - 936100001100

1 pieces Delivery: 90 days
#41

A FRAME PIN, Part No. - AMLSAB1909B

A FRAME PIN, Part No. - AMLSAB1909B

1 pieces Delivery: 90 days
#42

BUSH, Part No. - AMLSAB0900

BUSH, Part No. - AMLSAB0900

1 pieces Delivery: 90 days
#43

NUT, Part No. - ABMFA0700

NUT, Part No. - ABMFA0700

2 pieces Delivery: 90 days
#44

PIN FRONT AXLE, Part No. - AFMFA0500

PIN FRONT AXLE, Part No. - AFMFA0500

2 pieces Delivery: 90 days
#45

PRIMARY AIR FILTER, Part No. - 955900003700

PRIMARY AIR FILTER, Part No. - 955900003700

2 pieces Delivery: 90 days
#46

SAFETY AIR ELEMENT, Part No. - 955900003800

SAFETY AIR ELEMENT, Part No. - 955900003800

2 pieces Delivery: 90 days
#47

ELEMENT FILTER, Part No. - 955900025100

ELEMENT FILTER, Part No. - 955900025100

2 pieces Delivery: 90 days
#48

SPIN ON OIL FILTER, Part No. - 955900020400

SPIN ON OIL FILTER, Part No. - 955900020400

2 pieces Delivery: 90 days
#49

PUMP COUPLING SHAFT, Part No. - 101286119900

PUMP COUPLING SHAFT, Part No. - 101286119900

1 pieces Delivery: 90 days
#50

FILTER ELEMENT, Part No. - ABHOF0400A00

FILTER ELEMENT, Part No. - ABHOF0400A00

2 pieces Delivery: 90 days
#51

HYDRAULIC STRAINER, Part No. - 922100000200

HYDRAULIC STRAINER, Part No. - 922100000200

1 pieces Delivery: 90 days
#52

CLUTCH COVER ASSY - LUK INDIA, Part No. - 101284422900

CLUTCH COVER ASSY - LUK INDIA, Part No. - 101284422900

2 pieces Delivery: 90 days
#53

CLUTCH - LUK INDIA, Part No. - 101284422800

CLUTCH - LUK INDIA, Part No. - 101284422800

2 pieces Delivery: 90 days
#54

CLUTCH RELEASE BEARING, Part No. - 933100003800

CLUTCH RELEASE BEARING, Part No. - 933100003800

2 pieces Delivery: 90 days
#55

FAN, Part No. - ABWPA2100

FAN, Part No. - ABWPA2100

1 pieces Delivery: 90 days
#56

BRAKE VALVE COMPLETE, Part No. - 101344100100

BRAKE VALVE COMPLETE, Part No. - 101344100100

1 pieces Delivery: 90 days
#57

STARTER SWITCH, Part No. - ABE4909

STARTER SWITCH, Part No. - ABE4909

1 pieces Delivery: 90 days
#58

FAN, Part No. - 955900020800

FAN, Part No. - 955900020800

1 pieces Delivery: 90 days
#59

PUMP WATER ASSEMBLY, Part No. - 955900021500

PUMP WATER ASSEMBLY, Part No. - 955900021500

1 pieces Delivery: 90 days
#60

BRAKE CHAMBER LH - B2527102, Part No. - 956100002500

BRAKE CHAMBER LH - B2527102, Part No. - 956100002500

1 pieces Delivery: 90 days
#61

SP BRAKE ACTUATOR RH, Part No. - 956700004400

SP BRAKE ACTUATOR RH, Part No. - 956700004400

1 pieces Delivery: 90 days
#62

SP BRAKE ACTUATOR LH, Part No. - 956700004500

SP BRAKE ACTUATOR LH, Part No. - 956700004500

1 pieces Delivery: 90 days
#63

FUEL RETURN PIPE, Part No. - 959900029200

FUEL RETURN PIPE, Part No. - 959900029200

2 pieces Delivery: 90 days
#64

PNEUMATIC BRAKE ASSEMBLY RH, Part No. - 102085100400

PNEUMATIC BRAKE ASSEMBLY RH, Part No. - 102085100400

1 pieces Delivery: 90 days
#65

PNEUMATIC BRAKE ASSEMBLY LH, Part No. - 102085100300

PNEUMATIC BRAKE ASSEMBLY LH, Part No. - 102085100300

1 pieces Delivery: 90 days
#66

SLACK ADJUSTER FAB - RHS, Part No. - 956100005000

SLACK ADJUSTER FAB - RHS, Part No. - 956100005000

1 pieces Delivery: 90 days
#67

SLACK ADJUSTER FAB - LHS, Part No. - 956100004900

SLACK ADJUSTER FAB - LHS, Part No. - 956100004900

1 pieces Delivery: 90 days

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar supply of automotive/spares

4

Financial statements / turnover documentation

5

EMD (if applicable per ATC)

6

Technical bid documents and BOM cross-reference

7

OEM authorization/Dealer certificate (ACE Limited authorized status)

8

Quality/industrial certifications if required by ATC

9

Delivery/commercial terms and warranty commitment letter

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

What documents are required for the spares tender in Sonbhadra Uttar Pradesh?

Bidders must submit GST registration, PAN, experience certificates for similar supply, financial statements, OEM authorization for ACE Limited, along with technical bid and BOM cross-reference. Ensure EMD (if applicable) and quality certifications are included to prevent rejection.

How to verify eligibility for OEM spares procurement in UP 2026?

Only OEM or authorized dealers may participate; ACE Limited is identified as the OEM. Submit current authorization, company turnover proofs, and prior experience in heavy equipment spare supply to demonstrate capability for FOR destination delivery.

What are the warranty terms for the Northern Coalfields spares tender 2026?

Warranty spans 12 months from fitment or 18 months from receipt/acceptance. Defective parts must be replaced at supplier cost; replacement of entire item for faulty assemblies should be completed within one month.

What is the delivery model for the spares procurement in UP?

Delivery is FOR destination; vendors must honor the option clause allowing up to +25% quantity and extend delivery time proportionally, with a minimum extension of 30 days.

What is the estimated value and scope of the spares tender in UP 2026?

Estimated tender value is ₹6,00100.91 for 67 listed items including clutch plates, bearings, seals, belts, hoses, and related components; scope is strictly supply of goods, not services.

Which organization and OEM are specified for eligibility in this tender?

The organization is Northern Coalfields Limited under Coal India Limited; eligibility requires OEM or authorized dealer status for ACE Limited (Action Construction Equipment Limited).

What delivery timeline mechanics apply to quantity variations in this tender?

Delivery period is computed from the last date of the original delivery order; for increased quantity, time is proportional: (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

Are there any specific brand requirements for this spares bid in UP 2026?

Yes, OEM alignment with ACE Limited is explicitly required; authorized dealer status is necessary to participate, ensuring compatibility with the catalog of listed part numbers.

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