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Director, A.H. & V.S. Odisha Cuttack Fisheries Tender 2026 - Multifunction Printer & Scanner, ISO/IEC Standards

Bid Publish Date

19-Feb-2026, 7:19 pm

Bid End Date

02-Mar-2026, 8:00 pm

Location

SUNDARGARH , ODISHA

Progress

Issue19-Feb-2026, 7:19 pm
AwardPending
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Quantity

2

Category

Multifunction Printer (Print, Scan, Copy)

Bid Type

Two Packet Bid

Tender Overview

Organization: Director, a.h. & v.s., Odisha, Cuttack for the Fisheries And Animal Resources Development Department. Procurement covers a Multifunction Printer (Print/Scan/Copy) and a Scanner with on-site warranty, including supply, installation, testing, commissioning, and operator training. Location is Sundargarh, Odisha 769001. Estimated value and EMD are not disclosed; the scope emphasizes OEM authorization, data sheet alignment, and post-sale service. A key differentiator is the mandatory OEM authorization on letterhead and product compliance sheets, ensuring brand/model alignment and technical verifications. The tender highlights a formal ATC process and restricted geographic considerations for service support inside Sundargarh district. This is a device-class procurement with emphasis on compatibility, scanning performance, and onsite training.

Technical Specifications & Requirements

  • Product category: Multifunction Printer (Print/Scan/Copy) and Scanner
  • Print/Scan speed requirements: ISO/IEC 24734 based speeds for A4/A3, monochrome and color, to be met or exceeded
  • Technology and paper handling: Print technology, auto duplexing, original document feeder, number of main paper trays, and maximum scan area
  • Connectivity & OS: Connectivity options and operating system compatibility
  • Scanner capabilities: Maximum scan size, scan-to functions, ADF tray capacity for 75 GSM sheets, simplex and duplex color scan speeds
  • Performance: Maximum optical resolution; document feeder speeds; automatic duplexing features
  • Warranty: On-site warranty in years; installation and training included
  • Compliance: Brand/model data sheet; OEM data sheet; product compliance sheet; proof of manufacturer authorization

Terms, Conditions & Eligibility

  • Option clause: Purchaser may adjust quantity ±25% during/after contract with calculated extended delivery times (minimum 30 days)
  • Scope: Supply, installation, testing, commissioning, operator training, and statutory clearances if required
  • Manufacturer authorization: Bidder must submit OEM authorization on official letterhead with local manager details
  • Data sheet validation: Product data sheet must match offered specifications; mismatches may lead to rejection
  • Local presence: Bidder must show minimum 3 years presence in the consign state with GST certificate; IT returns and turnover documentation required
  • Documentation: GST, PAN, experience certificates, financial statements, audit reports, balance sheets, and turnover certificates
  • Right to cancel: Authority may cancel bids without providing reasons; all legal matters subject to Sundargarh jurisdiction
  • Submission risk: Incomplete submissions or missing certificates lead to rejection; ATC and corrigendum compliance required

Key Specifications

  • Multifunction Printer (Print/Scan/Copy) with on-site installation

  • ISO/IEC 24734 compliant print/scan speeds for A4 monochrome and color; A3 monochrome/color speeds

  • Auto duplexing printing and copying; automatic document feeder (ADF) capacity for 75 GSM sheets

  • Original document feeder type specified; number of main paper trays

  • Maximum scan area and maximum scan size (DPI specification to be provided by data sheet)

  • Scanner type and scan-to functions; duplex scanning capabilities

  • Maximum optical resolution (DPI)

  • On-site warranty period (years) and included training

Terms & Conditions

  • Quantity adjustment up to ±25% during and after contract with extended delivery timelines

  • Supply, installation, testing, commissioning, and operator training included

  • OEM authorization and data sheet alignment mandatory for bid acceptance

Important Clauses

Payment Terms

No specific payment terms disclosed; terms to be clarified in final ATC and contract

Delivery Schedule

Delivery period linked to last date of original delivery order; extended time computed as (increased quantity/original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

LD provisions not explicitly stated; contract to incorporate standard procurement penalties for delays

Bidder Eligibility

  • Minimum 3 years of operation in consign state with GST certificate

  • Data sheet alignment with offered model; OEM authorization present

  • Financial documents: IT returns, audit reports, balance sheet, turnover certificate

Documents 4

GeM-Bidding-9015218.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Stores Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic Print Technology Inkjet
Generic Type of Printing Colour Or higher
Generic Operating System Compatibility Windows 10 and Above, Linux, Mac OS
Printing Print Paper Size A4, A3 and Legal
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Scanning Maximum Scan Area (Platen/Flatbed Size) A4 and Legal
Scanning Scan To Functions Folder
PAPER HANDLING Original Document Feeder Type (For Scanning and Copying) Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING Number of Main Paper Tray 1
Connectivity Connectivity USB Port, Ethernet Port, Wi-Fi
Connectivity Accessories Provided USB Cable

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates

4

Financial statements

5

IT returns and audit reports

6

Balance sheet & turnover certificate

7

EMD/Security deposit (as applicable per ATC)

8

OEM authorization letter on supplier's letterhead

9

Bid compliance sheet with brand/model details from OEM

10

Product data sheet approved by Buyer

11

Proof of local presence in consign state (GST-compliant)

12

Consignor documents and service capability documentation

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for Sundargarh printer tender in Odisha 2026?

Bidders must submit GST, PAN, IT returns, balance sheet, turnover certificate, and OEM authorization on official letterhead. Data sheets must match offered model, and a product compliance sheet is required. Ensure ISO/IEC 24734 speeds and auto duplexing are met, with on-site installation and operator training included.

What documents are required for Odisha printer bid 2026?

Required documents include GST certificate, PAN, turnover certificate, IT returns, balance sheet, audit reports, OEM authorization letter, product data sheet, and vendor compliance sheet. Also provide proof of local presence and service capability in Sundargarh while ensuring data sheet alignment with the offered model.

What technical standards must the printer meet in this tender?

The bidder must ensure ISO/IEC 24734 compliant print/scan speeds for A4/A3, both monochrome and color, plus auto duplexing. The data sheet must confirm maximum optical resolution and scan-to functions, with ADF capacity supporting 75 GSM sheets and correct connectivity options.

When is the delivery window for the Sundargarh procurement?

Delivery timing follows the last date of the original delivery order. If quantity increases by up to 25%, the extended delivery period is calculated by (increased/original quantity) × original period, with a minimum 30 days and extensions allowed up to the original delivery period.

What is required for OEM authorization in this bid?

Bid must include an OEM authorisation on their letterhead with seal, signature, name, email, designation, and local manager contact. The authorization must reference the bidder name and include proof copy for verification by the buyer.

What are the warranty and training obligations for suppliers?

The contract requires on-site warranty and training; installation, testing, commissioning, and operator training are included. The warranty duration is stated in the terms and must be aligned with the device’s data sheet and OEM terms; ensure service support capability in Sundargarh.

How to verify product specifications before submission?

Submit the product data sheet approved by the buyer and the OEM. Ensure the data sheet matches offered model specifications; any mismatch can lead to bid rejection. Include a dedicated compliance sheet with brand, model, and OEM contact details for verification.

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