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Indo Tibetan Border Police ITBP Repair & Equipment Supply Tender 2025 India - FOR Delivery, GST/PAN, Pre-Bid Survey

Bid Publish Date

02-Nov-2025, 10:56 am

Bid End Date

24-Nov-2025, 11:00 am

Value

₹2,02,040

Location

SOUTH DELHI , DELHI

Progress

RA
Issue02-Nov-2025, 10:56 am
Reverse Auction03-Dec-2025, 11:00 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

85

Category

LCD REPAIR

Key Highlights

  • • 26-25% quantity option clause enabling expansion of order during contract at contracted rates
  • • FOR delivery with freight pre-paid on road and consignee-end delivery
  • • Mandatory pre-bid meeting and on-site survey assistance by QM Branch 22 Bn ITBP
  • • GST registration certificate and PAN card required; past experience documentation for eligibility
  • • Bid submissions exclusively through GEM portal; physical bids not allowed
  • • Scope includes supply, installation, testing, commissioning and operator training with statutory clearances

Categories 56

AGITATORS WATER DISPENSER BRUSH CUTTER WEED CUTTER FILTERS PARKING SYSTEM AIR COOLER GLUCOMETER MIXER GRINDER SEARCH LIGHT PNEUMATIC MOTHERBOARD COMPRESSOR VERTICAL COOLER AIR CYLINDERS SEED AND FEED EQUIPMENT GRASS CUTTER AIR COOLED ENGINE CAMERA SENSOR ENGINE REPAIR WATER LEVEL RECORDER WIRE WHEAT FLOUR CUTTER WORM GEAR GEYSER TURBINE PUMPS FLUORESCENT LAMP SLIDE WARMERS SEARCH LIGHT AND TORCH BACKHOE HYDRAULIC SHOVEL GRINDER GARDEN TOOLS ROOM HEATER FREEZER HEATER BOOM BARRIER WATER FILTERS STARTER BATTERY VALVE PARTS AND ACCESSORIES WATER COOLED ENGINE COOLER NAVIGATION SYSTEM MEMORY CARD ENGINE FOOD WARMER PULLEY TEA KETTLE ELECTRIC ROPE SHOVEL FAN ACCUMULATOR BUSH FLOUR MILL

Tender Overview

Organization: Indo Tibetan Border Police (ITBP) under Central Armed Police Forces. Procurement category: repair and supply of multiple gym, kitchen, safety, and electronics equipment including deep freezers, water dispensers, treadmills, guitars (GYM items), GPS devices, purifiers, FRP installations, and related accessories. Estimated value: ₹202,040.00 with scope covering supply, installation, testing, commissioning, operator training, and statutory clearances. Location: India (undefined city/state in data); procurement aimed at multi-item repair and replacement across ITBP units. Quantity: 33 items listed in BOQ; exact unit quantities not disclosed. Delivery terms: FOR distance, free delivery at consignee end, freight on road, risk and cost on freight prepaid basis. Unique differentiator: mandatory pre-bid survey, and option to increase quantities up to 25% during and after contract at contracted rates.

Technical Specifications & Requirements

  • Scope: Supply, Installation, Testing, Commissioning, and operator training with statutory clearances if any.
  • Submission mechanics: Bids to be submitted on GEM portal; physical bids not accepted. NIL quoted prices will render bid non-responsive. Pre-bid meeting mandatory for cost estimation; QM Branch ITBP will assist in survey.
  • Documentation required at bid: GST registration certificate, PAN card, past experience evidence; exemption documents if seeking eligibility relief. ATC terms require bidder readiness for on-site survey prior to opening of technical bid.
  • Periodicity & flexibility: Option clause allows up to 25% quantity variation with corresponding delivery adjustments; delivery timeline linked to last delivery order date with minimum 30 days increment when extended.

Terms, Conditions & Eligibility

  • EMD/Financials: Not explicitly specified in data; bidders must comply with GEM portal requirements and provide standard government bid assurances.
  • Delivery & Penalties: Delivery period adaptive via option clause; penalties/LD not detailed in available terms; bidders should anticipate standard GEM terms.
  • Bid Submission: All bids via GEM portal; pre-bid survey recommended; firm NIL charges deem non-responsive.
  • Vendor requirements: No blacklisting; willingness to attend pre-bid survey; provide GST, PAN, and experience certificates. Warranty or AMC terms not specified in the data.

Key Specifications

  • Supply of 33 items covering repair and replacement across categories (LCD REPAIR, DESERT AIR COOLER, PEDESTAL FAN, CHAPATI WARMER, WATER DISPENSER, DEEP FREEZER REPAIR, FOOD WARMER REPAIR, TREADMILL GYM, CYCLE GYM, FOOT MASSAGER GYM, CROSS TRAINER GYM, GYM WIRE K. JUDO TEAM, GPS devices, PURIFIER, FRP CHILDREN PARK STATION, HANGING THRILL 4 SET, MULTI PLAY STATION, AC SERVICE, Honda/Crompton equipment, CCTV accessories, etc.)

  • Estimated value: ₹202,040.00

  • Delivery terms: FOR distance, free delivery at consignee end, risk and cost on freight prepaid basis

  • Documentation: GST, PAN, past experience; pre-bid survey; mandatory on-site survey before technical bid opening

  • Option clause: quantity variation up to 25% with corresponding delivery within calculated timelines

Terms & Conditions

  • FOR delivery and 25% quantity variation option at contracted rates

  • Bids must be submitted on GEM portal; pre-bid survey required

  • GST registration, PAN, and past experience documents are mandatory

Important Clauses

Payment Terms

Not explicitly specified; bids must follow GEM portal norms; no separate advance terms disclosed

Delivery Schedule

Delivery period linked to last date of original delivery order; additional time calculated as (increased quantity/original quantity) × original delivery period, min 30 days

Penalties/Liquidated Damages

Not specified in available data; bidders should assume standard GCC/GEM LD terms unless stated otherwise

Bidder Eligibility

  • Not blacklisted by any central/state government agency

  • Willingness to attend pre-bid survey and provide GST, PAN, and experience documentation

  • Compliance with GEM portal submission; accurate quote in FOR delivery terms

Documents 5

GeM-Bidding-8539367.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 33 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 LCD REPAIR REPLACEMENT OF MOTHERBOARD & I C 1 pieces qmc22bn@2017 15
2 DESERT AIR COOLER REWINDING OF MOTOR & PUMP REPLACEMENT 3 pieces qmc22bn@2017 15
3 PEDESTAL FAN REWINDING OF MOTOR REPLACE BUSH & SHAFT 2 pieces qmc22bn@2017 15
4 CHAPATI WARMER REPLACEMENT OF ELEMENT & THERMOSTAT 2 pieces qmc22bn@2017 15
5 WATER DISPENSER GAS CHARGING, REPLACEMENT OF HOT/COLD PLATE, REPLACE REVERSE WALL 8 pieces qmc22bn@2017 15
6 DEEP FREEZER REPAIR GAS CHARGING & COMPRESSOR REWINDING 2 pieces qmc22bn@2017 15
7 FOOD WARMER REPAIR ELEMENT & THERMOSTAT REPLACED 2 pieces qmc22bn@2017 15
8 TREADMILL GYM BEARING & SEAL CHANGE 2 pieces qmc22bn@2017 15
9 CYCLE GYM BEARING SET REPLACEMENT 1 pieces qmc22bn@2017 15
10 FOOT MASSAGER GYM BEARING SET REPLACEMENT 1 pieces qmc22bn@2017 15
11 CROSS TRAINER GYM BEARING SET REPLACEMENT 1 pieces qmc22bn@2017 15
12 GYM WIRE K. JUDO TEAM SERVICING AND BEARING SET REPLACEMENT 1 pieces qmc22bn@2017 15
13 SEARCH LIGHT BATTERY BULBS SWITCH CHANGE 18 pieces qmc22bn@2017 15
14 H.H.M.D. BATTERY SWITCH AND INDICATOR LIGHT BUZZER CHANGE 13 pieces qmc22bn@2017 15
15 GPS GARMIN GPS SENSOR REPLACEMENT 1 pieces qmc22bn@2017 15
16 GPS MEKLIN CIRCUIT PLATE REPLACED 1 pieces qmc22bn@2017 15
17 R. O. PURIFIER REPLACEMENT OF CARBON FILTER & SEDIMENT FILTER MEMBRANE 1 pieces qmc22bn@2017 15
18 FRP CHILDREN PARK SLIDING STATION REPLACEMENT OF BEARING & GRINDING SHAFT 1 pieces qmc22bn@2017 15
19 HANGING THRILL 4 SET REPLACEMENT OF THRILL SET 1 pieces qmc22bn@2017 15
20 MULTI PLAY STATION MAINTENANCE SERVICE AND REPLACEMENT OF BEARING & PULLEY SET 1 pieces qmc22bn@2017 15
21 DEEP FRIZER REPAIR REPLACEMENT OF COMPRESSOR GAS CHARGE AND PINWALL FILTER CHANGE 1 pieces qmc22bn@2017 15
22 AC SERVICE JUDO TEAM SERVICE 4 pieces qmc22bn@2017 15
23 Honda Brush cutter Engine Repair and service 1 pieces qmc22bn@2017 15
24 Brus cutter starter Repair 1 pieces qmc22bn@2017 15
25 Honda Rotary Engine Repair and service 1 pieces qmc22bn@2017 15
26 Crompton Rotary Body Repair and service 1 pieces qmc22bn@2017 15
27 Rotary Part Repair and service 1 pieces qmc22bn@2017 15
28 Camera sony M no-HXR-MC2300 Repair of Memory card Slot 1 pieces qmc22bn@2017 15
29 Room Heater 2 rod Rod/ switch repair 4 pieces qmc22bn@2017 15
30 L.E.D. T.V Redmi Repair 1 pieces qmc22bn@2017 15
31 Air Carten 230 Repair 2 pieces qmc22bn@2017 15
32 Boom Barrier Repair 1 pieces qmc22bn@2017 15
33 Mixer Grinder sujata Repair 3 pieces qmc22bn@2017 15

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Required Documents

1

GST registration certificate

2

PAN card

3

Past experience certificates (or exemption documents for eligibility)

4

Technical bid documents and any OEM authorizations if applicable

5

Financial statements as required by GEM bid process

6

Any statutory clearances required for supplied equipment

Reverse Auction Schedule

Completed

Start

03-Dec-2025, 11:00 am

End

04-Dec-2025, 11:00 am

Duration: 24 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Frequently Asked Questions

Key insights about DELHI tender market

How to bid on ITBP repair equipment tender in India 2025?

Bidders must register on the GEM portal, upload GST registration and PAN, attach past experience certificates, and ensure the quote covers supply, installation, testing, commissioning, and operator training. Pre-bid survey is mandatory; NIL bids are non-responsive. Ensure FOR delivery and 25% quantity variation option compliance.

What documents are required for ITBP GEM bid submission 2025?

Submit GST registration, PAN card, past experience certificates (or exemption documents), technical bid documents, any OEM authorization, and financial statements as per GEM requirements. Ensure the documents reflect experience in repair and supply of gym/electronics equipment.

What is the delivery term for ITBP equipment tender 2025?

Delivery is on a FOR distance with free consignee delivery, risk and cost on freight prepaid basis. If extended, delivery time scales by the 25% quantity variation formula, with a minimum 30 days extension when applicable.

What is the estimated value and scope for the ITBP procurement 2025?

The estimated value is ₹202,040.00. Scope includes supply, installation, testing, commissioning, and operator training for 33 items spanning repair, cooling, fitness equipment, GPS devices, purifiers, and related accessories.

What are the pre-bid meeting requirements for the ITBP tender 2025?

A pre-bid meeting is mandated; bidders should attend at the QM Branch ITBP to calculate repair costs. The QM Branch 22 Bn ITBP will assist with on-site survey prior to technical bid opening.

What is the quantity variation policy for ITBP tender 2025?

The purchaser may increase or decrease quantity up to 25% of bid quantity at contracted rates. Additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

Which items are included under the ITBP 2025 repair tender category?

The 33 items include LCD repair, desert cooler, pedestal fan, chapati warmer, water dispenser, deep freezer repair, food warmer, treadmills, gym cycles, massagers, cross trainers, gym wires, GPS devices, purifiers, FRP park equipment, AC service, and various Honda/Crompton equipment components.

Are NIL quotes allowed in the ITBP 2025 tender?

No. A NIL quote is deemed non-responsive and will be rejected at both technical and financial bid stages; ensure a realistic, complete quote for all items and services.