Police Commissionerate Bhubaneswar-Cuttack Desktop Computer Tender Bhubaneswar Khordha Odisha 2026
Progress
Tender Overview
Organization: Police Commissionerate Bhubaneshwar-Cuttack, under the Home Department Odisha, invites bids for Entry and Mid Level Desktop Computer / All-in-One PC (V2) in KHORDHA, ODISHA (751001). Estimated contract value: ₹6,000,000 with an EMD of ₹120,000. Scope covers factory-preloaded OS, RAM, storage (SSD/HDD), monitor availability, and peripheral inputs, with on-site OEM warranty. Unique clause allows the purchaser to adjust quantity by up to 25% (+/-) and extend delivery time proportionally, ensuring flexibility during contract execution. This procurement emphasizes standard-compliant computing hardware for law enforcement needs.
Key differentiator: explicit option clause affecting delivery timelines and quantities, ensuring responsive procurement aligned to policing requirements. The BOQ shows zero listed items, highlighting a capabilities-based selection of desktop configurations rather than a fixed SKU list.
Use case: support for desktop/All-in-One deployments in police operations, with OEM warranty and preloaded OS as essential criteria. The tender requires bidders to align with extended delivery logic and quantity variance while maintaining contract rates.
Keywords: tender in Khordha, Odisha procurement, Bhubaneswar-Cuttack police hardware bid
Key Specifications
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Entry and mid level desktop computer / All-in-One PC
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Factory pre-loaded OS with OEM certification
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RAM capacity and type not disclosed; required to meet spec
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SSD/HDD capacities not specified; storage must be defined in final bid
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On-site OEM warranty to be provided by bidder
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Monitor availability and integrated webcam with mic required
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VGA and DP ports counts unspecified; ensure compatibility with display outputs
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Option clause allows +/- 25% quantity with extended delivery time
Terms & Conditions
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Up to 25% quantity variation allowed; extension of delivery time applies
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EMD amount ₹120,000; payment terms to be clarified in final bid
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Factory pre-loaded OS and OEM warranty are mandatory
Important Clauses
Payment Terms
Payment terms not explicitly defined; bidders should anticipate government standard terms and ensure compliance with EMD and delivery milestones.
Delivery Schedule
Delivery can be extended based on option clause; additional time formula applies with minimum 30 days.
Penalties/Liquidated Damages
Penalty details not specified in data; bidders should seek clarification and include LD terms in final bid.
Bidder Eligibility
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Proven experience in supplying governmental desktop computer or All-in-One PC systems
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Financial capacity demonstrated via audited statements
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OEM authorization for the proposed models and OS preloads
Tender Data
Bid Details
Quantity
68
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
30
OEM Avg. Turnover
240
Past Performance
10 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Entry and Mid Level Desktop Computer (Q2) , All in One PC (V2) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
38
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Khordha
Delivery Pincodes
751001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Suryakanta Mohanty | 751001,CP office BHUBANESWAR | Khordha | Odisha | 751001 | 60 | 45 | - |
Authority Records
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Documents 5
GeM-Bidding-9825034.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
14-Sep-2026, 3:30 pm
Opening Date
15-Sep-2026, 3:30 pm
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for relevant desktop computer deployments
Financial statements demonstrating financial stability
EMD payment proof (₹120,000)
Technical bid documents confirming hardware configuration
OEM authorization/certification for supplied models
Any additional bidder-specific certifications per ATC
Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Mid Level |
| PROCESSOR | Processor Number | AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Professional |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD |
| STORAGE | SSD - Storage Capacity (in GB) | 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 0 as SSD only Installed Or higher |
| CABINET | Optical Drive | No Optical Drive, DVD R/W |
| PORTS | Number of VGA Ports | 1 Or higher |
| PORTS | Number of DP Ports | 1 Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Screen Size (in CMs) | 58.1 - 63 (22.87" - 24.8") |
| Monitor | Integrated Webcam with Mic | Yes |
| WARRANTY | On Site OEM Warranty (in Year) | 3, 4, 5 Or higher |
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for the desktop computer tender in Khordha Odisha 2026?
Bidders must submit GST, PAN, experience and financials, plus EMD ₹120,000. Provide OEM authorization for the specified models, confirm OS preloading, RAM/storage configurations, and on-site warranty. Ensure compliance with the 25% quantity variation clause and the delivery-extension mechanism described in the ATC.
What documents are required for Odisha police desktop bid submission?
Submit GST certificate, PAN card, experience certificates for similar deployments, financial statements, EMD proof of ₹120,000, OEM authorizations, technical bid detailing hardware specs, and any required certifications per ATC. Ensure all documents are original or duly notarized copies as per tender terms.
What are the technical specifications expected for RAM and storage?
The tender specifies RAM size and storage types but does not fix exact values. Bidders must propose compliant RAM capacity and SSD/HDD mix that meets enterprise use, ensure OS pre-load and warranty adherence, and align with display/monitor readiness and integrated webcam requirements.
When is the delivery window for the Bhubaneswar-Cuttack PC contract?
Delivery starts from the original delivery order date with option-based extension. Additional time equals (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days; exact timelines to be finalized in the purchase order.
What are the EMD requirements for the Odisha computer tender?
The EMD amount is ₹120,000. Submit payment proof with the bid, via online or DD per tender terms. Ensure EMD is valid through bid opening and remains refundable per government procurement norms unless discounting clauses apply.
What is required for OEM warranty in this Odisha bid?
Bidders must provide on-site OEM warranty details for the proposed desktop models. Warranty duration should be specified and align with OEM standards; ensure service coverage within Khordha region and responsive support as part of the contract terms.
Which standards or certifications apply to the supplied desktops?
The tender requires factory pre-loaded OS with OEM certification and standard enterprise PC compliance. Bidders should include OEM authorization and any relevant certification for preloaded OS and hardware compatibility; ISI/ISO alignment is not explicitly stated but may be evaluated per OEM guidelines.
How will quantity variations affect delivery timelines in this tender?
The purchaser may increase or decrease quantity by up to 25% at contract placement or during the currency. The delivery time adjusts proportionally using the prescribed formula, with minimum 30 days; bidders must plan for scalable deployment.