GEM

Indian Coast Guard Smoke Detectors Tender Odisha 2025 – OEM Authorization, GST, MSME, Pre-Bid 2025

Posted

22 Oct 2025, 11:54 am

Deadline

01 Nov 2025, 12:00 pm

Location

JAGATSINGHAPUR , ODISHA

Progress

Issue22 Oct 2025, 11:54 am
AwardPending
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Quantity

7

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization certificate required to qualify in bid
  • • Pre-bid meeting mandatory on 10 Oct 2025 at Paradip, Odisha
  • • Delivery to ICGS Vijaya, Badpadia Paradip, Odisha in good condition
  • • Quantity variation up to 25% at contracted rates
  • • BoQ indicates 0 total items; emphasis on compliance and readiness
  • • MSME certificate submission requested by ATC
  • • GST registration, PAC certificate, PAN, bank mandate and cancelled cheque required
  • • Warranty/invoice certificate required with bid submission

Categories 1

SMOKE DETECTORS

Tender Overview

The procurement opportunity is issued by the Indian Coast Guard for Smoke Detectors to be delivered to ICGS Vijaya, Badapadia Paradip, Odisha. The bid requires multiple compliance documents (PAC certificate, GST registration, Bank Mandate, cancelled cheque, PAN, original ink-signed invoice with warranty certificate) and OEM authorization. A mandatory pre-bid meeting is scheduled for 10 Oct 2025 at the Paradip venue. The address and delivery terms anchor the procurement to Odisha, with participation contingent on technical qualification. An option clause permits quantity adjustments up to 25% during and after contract award, at contracted rates. The BOQ shows “Total Items: 0,” signaling limited or placeholder itemization and a potential emphasis on supplier readiness and compliance rather than mass quantity.

  • Organization: Indian Coast Guard
  • Product category: Smoke Detectors
  • Location: Odisha (Paradip)
  • Delivery address: ICGS Vijaya, Badpadia, Paradip, Odisha
  • Notable differentiator: Mandatory pre-bid attendance; OEM authorization requirement; 25% quantity variation option
  • Pre-bid meeting: 10 Oct 2025

Technical Specifications & Requirements

Given no explicit technical specs in the BOQ, the tender still mandates compliance with fundamental procurement practices:

  • Product: Smoke Detectors
  • Delivery location: ICGS Vijaya, Badpadia, Paradip, Odisha in good condition
  • Documentation: PAC certificate, GST registration, Bank mandate, Cancelled cheque, PAN, Original ink-sign invoice with warranty/certificate
  • Compliance prerequisite: OEM authorization certificate required to qualify
  • Bid process: Attend pre-bid meeting to qualify for technical evaluation; address: Paradip, Odisha
  • Quantity flexibility: Ability to increase/decrease up to 25% of bid quantity at contracted rates
  • Additional note: The presence of a “Total Items: 0” BOQ indicates potential emphasis on supplier readiness and documentary compliance over fixed quantities.

Terms, Conditions & Eligibility

  • EMD/financial security: Not specified in data; bidders must adhere to at least the ATC that enables bid qualification through required documentation
  • Delivery timing: Delivery schedule tied to last date of original delivery order with extension rules for option quantities
  • Documentation to submit: PAC certificate, GST registration, Bank Mandate, Cancelled cheque, PAN, Original ink-signed invoice with warranty/certificate, OEM authorization certificate, MSME certificate
  • Pre-bid attendance: Mandatory for technical evaluation on 10 Oct 2025 at Paradip location
  • Technical qualification: Self-certify Buyer Aided ATC; ensure delivery to ICGS Vijaya, Badpadia Paradip, Odisha in good condition
  • Contract flexibility: Option clause allows up to 25% quantity variation during and after contract at same rates
  • Other conditions: Bidders must comply with ATC clauses and supply terms for on-time delivery and warranty verification

Key Specifications

  • Product: Smoke Detectors

  • Delivery address: ICGS VIJAYA, BADPADIA PARADIP, ODISHA

  • BOQ items: Total Items reported as 0

  • Mandatory pre-bid meeting: 10 Oct 2025

  • Quantity variation: 25% up/down at contracted rates

  • Documentation: PAC, GST, Bank Mandate, Cancelled Cheque, PAN, Warranty Certificate

  • OEM authorization required for bid qualification

  • MSME certificate submission encouraged

Terms & Conditions

  • Option Clause allows ±25% quantity variation at contracted rates

  • Mandatory pre-bid meeting to qualify for technical evaluation

  • OEM authorization and GST-related compliance are mandatory

Important Clauses

Pre-Bid Meeting

All bidders must attend the pre-bid meeting on 10 Oct 2025 at ICGS Vijaya, Badpadia Paradip, Odisha to qualify for technical evaluation.

Quantity Variation

Purchaser may increase/decrease bid quantity up to 25% during contract at contracted rates; additional time calculated as (increased quantity/original quantity) × original delivery period with a minimum of 30 days.

OEM Authorization

Bidder must submit OEM authorization certificate to qualify for the bid.

Bidder Eligibility

  • Must attend mandatory pre-bid meeting on 10 Oct 2025

  • Must submit OEM authorization certificate

  • Must provide PAC, GST, PAN, bank mandate, cancelled cheque, and warranty/guarantee certificate

  • MSME certificate submission is encouraged

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Required Documents

1

PAC certificate

2

GST REGISTRATION CERTIFICATE

3

BANK MANDATE

4

CANCELLED CHEQUE

5

PAN CARD

6

ORIGINAL INK SIGNED INVOICE ALONG WITH GUARANTEE/WARRANTY CERTIFICATE

7

OEM AUTHORIZATION CERTIFICATE

8

MSME CERTIFICATE

9

SELF CERTIFICATION OF BUYER AIDED ATC

Frequently Asked Questions

How to bid for smoke detectors tender in Odisha 2025 with ICGS?

Bidders must participate in the mandatory pre-bid meeting on 10 Oct 2025 at Paradip, submit OEM authorization, PAC, GST, PAN, bank mandate, cancelled cheque, and warranty certificates; ensure delivery to ICGS Vijaya, Paradip, Odisha in good condition and acceptance of 25% quantity variation.

What documents are required for the smoke detectors tender in Paradip Odisha?

Submit PAC certificate, GST registration, Bank Mandate, Cancelled cheque, PAN card, Original ink-signed invoice with warranty certificate, OEM authorization certificate, MSME certificate, and self-certify Buyer ATC compliance; ensure delivery address in Odisha.

What is the delivery location and product category for the ICGS tender?

Product category is Smoke Detectors; delivery location is ICGS Vijaya, Badpadia Paradip, Odisha; items must reach in good condition as per tender terms.

What are the key terms for quantity variation in this tender?

The purchaser may vary quantity up to 25% of bid quantity at contracted rates; delivery time adjusts based on the extended quantity using the specified calculation with a minimum 30 days.

What is required for OEM authorization in the Paradip smoke detectors bid?

Bidders must obtain and submit an OEM authorization certificate to qualify for technical evaluation; this confirms authorized supply of smoke detectors by the OEM.

When is the pre-bid meeting for the smoke detectors tender in Odisha?

The pre-bid meeting is scheduled for 10 Oct 2025 at ICGS Vijaya, Badpadia Paradip, Odisha; attendance is mandatory to qualify for technical evaluation.

Which organization and location are involved in this smoke detectors procurement?

The procurement is by the Indian Coast Guard for smoke detectors in Odisha; delivery is to ICGS Vijaya, Paradip with mandatory documentation and OEM authorization.

What standards or certifications are emphasized in the Paradip tender?

The tender requires OEM authorization, PAC, GST, and warranty documentation; while no explicit IS/ISO standard is listed in the data, compliance is anchored to official government ATC and document transparency.