Indian Navy Customized Outdoor Information Display Boards Tender Mumbai Maharashtra 2026
Bid Publish Date
17-Sep-2026, 10:07 pm
Bid End Date
20-Oct-2026, 9:00 am
EMD
₹2,30,000
Location
Progress
Key Highlights
- • Brand/OEM requirements: Not specified in tender; focus on customization capability for outdoor boards
- • Technical certifications/standards: ISI/IS codes not mentioned; emphasis on approved drawings and timely delivery
- • Special conditions: 25% quantity variation rights; drawing approval timelines; LD waiver during Buyer approval delays
- • Eligibility criteria: No liquidation/bankruptcy; provide undertaking; GST and PAN submission
- • Warranty/AMC: Not specified in terms; installation and commissioning implied at INS Hamla
- • Penalties/Performance bonds: LD terms not explicitly stated; LD details not provided
- • Delivery requirements: Installation at INS Hamla, Mumbai; delivery period linked to drawing approvals
- • Other conditions: NDA required; EFT mandate; GST handling as per actuals or applicable rates
- • Waste/End-of-life: Suppliers must ensure products have minimum 5 years market life remaining
Tender Overview
The Indian Navy (Department of Military Affairs) invites bids for the procurement of Customized Outdoor Information Display Boards to be installed at INS HAMLA, MARVE ROAD, MALAD WEST, Mumbai, Maharashtra 400095. The bid includes an EMD of ₹230,000 and requires submission of PAN, GSTIN, cancelled cheque, EFT mandate, and a non-disclosure declaration. An option clause allows up to 25% quantity variation at contracted rates. Delivery and installation shall occur at the INS Hamla address, with drawings approval as a prerequisite.
Technical Specifications & Requirements
- Product: Customized Outdoor Information Display Boards suitable for military installation environments
- Delivery address: INS HAMLA, MARVE ROAD, MALAD WEST, MUMBAI 400095
- Design phase: Bidder to submit Detailed Design Drawings within 5 days of award; buyer to approve or provide modification list within 5 days; supply must align with approved drawings
- Extension: If drawing approval is delayed, delivery period is adjusted with no LD for the delay; additional time follows the formula (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
- Compliance: GST handling as per bidder’s assessment; no end-of-life requirement beyond a 5-year residual market life
Terms & Eligibility
- EMD: ₹230,000
- Financial standing: Bidder must not be in liquidation or bankruptcy; provide a compliance undertaking
- Documentation: Submit PAN Card, GSTIN, Cancelled Cheque, EFT Mandate; NDA on bidder letterhead
- Obsolescence clause: Offer only items with at least 5 years residual market life; no end-of-life products
- Delivery scope: Actual delivery and installation at INS Hamla; contractor responsible for design approvals and modifications as requested
- GST: GST payable/ reimbursable per actuals or quoted rate, whichever is lower, subject to applicable rules
Key Specifications
-
Product/service: Customized Outdoor Information Display Boards
-
Delivery location: INS HAMLA, MARVE ROAD, MALAD WEST, MUMBAI 400095
-
EMD: ₹230,000
-
Delivery/installation: At INS Hamla; evaluation includes design drawing approvals
-
Warranty/maintenance: Not explicitly stated; ensure 5-year market life for components
Terms & Conditions
-
Option clause enabling 25% quantity variation at contracted rates
-
Approval of Detailed Design Drawings required within 5 days of award
-
Delivery timeline adjusted for drawing approval delays with no LD
-
GST handling: payable/reimbursable per actuals or applicable rate
-
Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate, NDA required
Important Clauses
Payment Terms
GST payable per actuals or applicable rate; no explicit advance/payment schedule stated
Delivery Schedule
Delivery to INS Hamla; extension based on option clause; LD not enforced for buyer-drawn delays
Penalties/Liquidated Damages
No explicit LD rate provided; schedule adjusted with approved drawings and extended delivery periods
Bidder Eligibility
-
Not under liquidation, court receivership, or bankruptcy
-
Must submit PAN, GSTIN, Cancelled Cheque, EFT mandate
-
NDA compliance and vendor code creation documentation
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
24
OEM Avg. Turnover
24
Past Performance
30 %
Warranty Period
2 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Provision and installation of Customized Otudoor Information Display Boards
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
26
Pre-Bid & Qualification
Pre-Bid Date
19-09-2026 09:00:00
Pre-Bid Venue
INS HAMLA MARVE MALAD MUMBAI 400095
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Mumbai
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Mumbai | Mumbai | - | - | 1 | 45 | - |
Authority Records
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Documents 5
GeM-Bidding-9742203.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
2 Updates Update
Extended Deadline
20-Oct-2026, 3:30 am
Opening Date
21-Oct-2026, 3:30 am
Update
Extended Deadline
19-Oct-2026, 3:30 am
Opening Date
20-Oct-2026, 3:30 am
Categories
1
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Required Documents
PAN Card copy
GSTIN copy
Cancelled Cheque copy
EFT Mandate certified by bank
Non-Disclosure Declaration on bidder letterhead
Undertaking on bidder financial status (no liquidation/bankruptcy)
Detailed Design Drawings submission within 5 days of award
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for outdoor information display boards tender in Mumbai?
Bidders should prepare PAN, GSTIN, Cancelled Cheque, and EFT Mandate; submit NDA; provide Detailed Design Drawings within 5 days of award; ensure product meets 5-year market life and is not obsolete; participate under the option clause for quantity variation up to 25%.
What documents are required for Indian Navy display board procurement in Maharashtra?
Submit PAN, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, NDA on bidder letterhead, and a compliance undertaking showing no liquidation or bankruptcy; include Detailed Design Drawings within 5 days of contract award.
What are the delivery conditions for INS Hamla installation of boards?
Delivery and installation occur at INS HAMLA, MARVE ROAD, MALAD WEST, Mumbai 400095; if drawings approval delays occur, delivery period extends with no LD; additional time follows (increased quantity/original quantity) × original delivery period, minimum 30 days.
What is the EMD amount for the Mumbai display board tender?
The EMD for this procurement is ₹230,000; bidders must furnish this amount as specified to participate, along with required bid documents and design drawings as part of the bid package.
What is required regarding post-award design approvals for the boards?
Within 5 days of award, bidders must submit Detailed Design Drawings for buyer approval; if modifications are requested, a list will be provided within 5 days; supply must follow approved drawings with modifications as communicated.
Are there any obsolescence or market-life requirements for the boards?
Yes, bidders must offer products not obsolete in the market and with at least a 5-year residual market life; OEMs should not declare the product End-of-Life before this period.
What GST terms apply to this Navy display boards tender in Mumbai?
GST will be reimbursed or paid based on actuals or the quoted rate, whichever is lower, subject to applicable rates; bidders must manage GST compliance and share relevant certificates.
What is the scope of quantity variation under the option clause?
The purchaser may increase or decrease the quantity by up to 25% during order placement and during the contract currency at contracted rates; deliveries align with extended delivery calculations with a minimum 30 days.