Kodom Belur Gramapanchayat GeM Laptop Tender Kerala Kasaragod 2026 Q2 ISO/GeM Standards
Progress
Tender Overview
The opportunity is issued by Kodom Belur Gramapanchayat under the Local Self Government Department Kerala for procurement of Entry and Mid Level Laptop - Notebook (Q2) in Kasaragod, Kerala (671121). The tender does not disclose an explicit estimated value or EMD in the data. Key differentiators include strict compliance with GeM/OEM certifications, requirement for current models with manufacturer support, and a sample submission prior to bid closure. Bidders must maintain positive GeM feedback and possess ISO certifications, with vendor eligibility anchored to ongoing government e-marketplace activity and a robust track record. The procurement emphasizes transparent vendor credentials and post-sale support as part of the competitive evaluation, with a standard option clause for quantity adjustments.
Technical Specifications & Requirements
- Product category: Laptop / Notebook (Q2) suitable for local self-government operations
- Delivery scope: Not explicitly quantified; option clause allows up to 25% quantity variation during contract and extended delivery windows calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days
- Standards & compliance: OEM-backed current models, ISO certifications for both OEM and bidder, GST registration in Kerala, sample submission prior to bid closing, and GeM 5-star feedback and Quality star rating required
- Documentation & validation: OEM authorization letter, GST certificate reflecting bidder name, proof of ongoing manufacturer support, and GeM activity documentation for at least four years with five years of market experience
- Quality & after-sales: Items must be in production (not end-of-life) with ongoing manufacturer support; GeM sample evaluation by closing date
- Brand/Model constraints: No end-of-life items; only current-production models with manufacturer support
Terms, Conditions & Eligibility
- EMD/price terms: Not disclosed in provided data; bidders must be prepared as per GeM terms and option clause
- Delivery timelines: Delivery period starts from last date of original delivery order; extended period as per option clause with minimum 30 days
- Vendor qualifications: GST in Kerala, OEM authorization, ISO certifications for both OEM and bidder, 5-star GeM feedback and Quality rating, four years of GeM activity and five years of relevant market experience
- Compliance & declarations: Bidder must declare non-blacklisted status within last three years; product samples required for evaluation
- Bid submission readiness: Ensure current-model laptops with valid manufacturer support and GeM portal participation history
- Risk & governance: All terms subject to GeM procurement rules and local government bidding regulations
Key Specifications
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- Product category: Entry and Mid Level Laptop - Notebook (Q2)
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- Form factor: Portable laptop suitable for local government use
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- Current models: Must be in production with ongoing manufacturer support
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- Brand/OEM: Explicit OEM authorization required
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- Standards: ISO certifications for both OEM and bidder; GST in Kerala
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- Delivery: Quantity variation up to 25%; extended delivery with minimum 30 days
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- Sample: Product sample required for evaluation by bid closing date
Terms & Conditions
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Option to increase/decrease quantity up to 25% at contract time
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GST certificate must reflect bidder name and Kerala state
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OEM authorization letter and current-model requirement
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ISO certifications required for both OEM and bidder
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GeM portal performance ratings (5-star/Quality) mandatory
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Sample submission and non-blacklist declaration required
Important Clauses
Payment Terms
Not disclosed in data; bidders should align with GeM and local government payment norms and contract terms
Delivery Schedule
Delivery starts from last date of original delivery order; option-based extension with minimum 30 days
Penalties/Liquidated Damages
Not specified; standard GeM/L1/L2 penalties to be referenced in contract
Bidder Eligibility
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GST registration in Kerala state
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OEM authorization for quoted models
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Current production models with ongoing manufacturer support
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ISO certifications for both OEM and bidder
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GeM activity for at least four years with minimum five years market experience
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5-star GeM Buyer Feedback and Quality Rating
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Declaration of no government debarment in last three years
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
20
OEM Avg. Turnover
20
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2)
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Kasaragod
Delivery Pincodes
671531
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Abdul Munaf T M | 671531,Kodom Belur Gramapanchayat, Attenganam,Attenganam P.O | Kasaragod | Kerala | 671531 | 1 | 30 | - |
Authority Records
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Documents 2
GeM-Bidding-9842562.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate reflecting bidder name and Kerala state
PAN card and GSTIN details
OEM authorization letter confirming product and model scope
Evidence of current production models with manufacturer support (not end-of-life)
GeM portal 5-star Buyer Feedback and Quality Rating certificates
Declaration on bidder letterhead about non-blacklisted/debarred status in last three years
Sample submission documentation or sample delivery logistics plan
Proof of GeM activity for at least four years and five years of related market experience
ISO certifications for both OEM and bidder (valid certificates)
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for the Kasaragod laptop tender in Kerala 2026?
Bidders must ensure GST in Kerala, provide OEM authorization for current laptop models, and submit ISO certificates for both OEM and bidder. Include GeM activity proof (4 years) and five years relevant market experience, along with a sample laptop for evaluation before bid closing.
What documents are required for the Kodom Belur Gramapanchayat laptop procurement?
Required documents include GST certificate reflecting bidder name, PAN card, OEM authorization, proof of current production models, GeM feedback and quality ratings, non-blacklist declaration, ISO certificates, and sample submission plan or actual sample.
What are the delivery terms for quantity variations in this tender?
The purchaser may increase/decrease quantity up to 25% at contract time, with extended delivery time calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days.
Which standards and certifications are mandatory for bidders in this laptop tender?
Mandatory ISO certifications for both OEM and bidder, GST in Kerala, OEM authorization, and current-model warranty/support from the manufacturer; GeM performance ratings (5-star feedback) are also required.
What is the sample submission requirement for the Kasaragod laptop bid?
A product sample must be submitted for evaluation on or before the bid closing date, ensuring the model is current, in production, and supported by the manufacturer.
What is the eligibility criterion related to GeM activity and experience?
Bidders must have been actively engaged on GeM for at least four years and possess a minimum of five years of relevant market experience, with verification documents attached.
What are the key eligibility criteria for OEM and bidder in this procurement?
Key criteria include OEM authorization, current-production models with ongoing manufacturer support, ISO certifications for both parties, Kerala GST registration, GeM ratings, and a non-blacklist declaration for the last three years.
How does the 5-star GeM feedback impact bidding for this laptop contract?
A 5-star GeM Buyer Feedback rating plus a Quality Rating is mandatory; it influences bid evaluation by signaling supplier reliability, after-sales support capability, and consistent GeM performance in government procurement.