Gujarat Ports And Transport Department Postal Franking Machine Tender Gandhi Nagar Gujarat 2026
Bid Publish Date
12-Oct-2026, 6:14 pm
Bid End Date
22-Oct-2026, 7:00 pm
Location
Progress
Tender Overview
The Ports And Transport Department Gujarat, located in Gandhi Nagar, Gujarat, invites bids for an electronic digital postal franking machine. The procurement scope is defined at the category level as a postal franking device, with no BOQ items listed. The notice specifies a flexible quantity approach via an option clause allowing up to 25% variation in bid quantity and contract quantity, at contracted rates. The delivery schedule references the original delivery order’s last date, with extended durations calculated by a defined formula, and a minimum 30-day period, if applicable. This tender emphasizes supplier compliance with the option-based delivery timeline and the need to align with the purchaser’s quantity adjustments throughout the contract duration.
Technical Specifications & Requirements
- Product: electronic digital postal franking machine
- Category: postal franking equipment
- Location: Gandhi Nagar, Gujarat
- Quantity flexibility: up to 25% increase/decrease over bid/contract quantity
- Delivery timing: calculated extension based on (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
- Delivery term nuance: extensions may apply during currency of contract
- EMD/Financials: not specified in the provided data
- Specifications: no explicit technical specs or IS/ISO standards listed
- ATC/attachments: Buyer uploaded ATC document referenced, not accessible here
- Tender type: single-category purchase with option-based quantity management
Terms, Conditions & Eligibility
- Quantity adjustment: purchaser may increase/decrease up to 25% of bid/contract quantity
- Delivery extension: time remains subject to minimum 30 days if extension occurs
- Delivery periods: to commence from the last date of original delivery order
- Compliance: bidders must adhere to option clause and delivery logic
- Documentation: ATC document exists but not provided in this data
- BOQ: no items listed; no quantity-based line items available
- EMD/Financials: details not provided in the excerpt; bidders should verify in ATC
- Provisions: standard contract terms apply around extension and delivery start
Key Specifications
-
Electronic digital postal franking machine
-
Quantity: not specified in data; confirm in ATC
-
Delivery: extension rules; minimum 30 days
-
Standards/Certifications: not specified
-
Warranty/ AMC: not specified
-
OEM/Brand requirements: not specified
Terms & Conditions
-
Key Term 1: Quantity may vary by up to 25% during/after contract
-
Key Term 2: Delivery period extensions use a defined formula with minimum 30 days
-
Key Term 3: Delivery timelines begin from the last date of original delivery order
Bidder Eligibility
-
Proven experience in supplying postal/franking equipment
-
Financial capability adequate for contract value (to be clarified in ATC)
-
Compliance with option-based delivery terms and 30-day minimum extension
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
4
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
electronic digital postal franking machine (Q3)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
2
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Gandhinagar
Delivery Pincodes
382010
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Chaudhari Drashti Dineshbhai | 382010,BLOCK NO 2/8TH FLOOR, NEW SACHIVALAY, GANDHINAGAR | Gandhinagar | Gujarat | 382010 | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9981638.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar postal/franking machine supply
Financial statements (audited if available)
EMD/Security deposit documents (amount not specified in data; verify in ATC)
Technical bid documents and compliance statements
OEM authorizations or dealership certificates (if applicable)
ATC document from buyer (referenced; ensure access)
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for the franking machine tender in Gandhi Nagar Gujarat 2026
Bidders should review the ATC, ensure GST and PAN are current, submit EMD as specified in ATC, and provide experience in similar postal equipment supply. Include OEM authorizations if needed, and confirm delivery timelines with the 25% quantity variation clause.
What documents are required for Gujarat franking machine procurement
Submit GST certificate, PAN, audited financials, experience certificates for similar projects, EMD documents, technical bid, and OEM authorization if applicable. Ensure ATC document is reviewed and any additional bidder-specific forms are completed.
What are the delivery extension rules for the Gujarat tender
Delivery extensions follow a formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a mandatory minimum of 30 days. Extensions may happen during the contract period, starting from the last date of the original delivery order.
What are the quantity variation terms in Gujarat franking machine bid
The purchaser may adjust quantities by up to 25% of bid/contract quantity at contract placement and during the currency of the contract at contracted rates, affecting delivery timelines and logistics.
What specifications are required for the electronic postal franking machine
Current data provides no explicit technical specs; bidders must review ATC for exact model, capacity, interface, and compatibility requirements, and ensure compliance with any ISI/ISO standards stated in the ATC.
What is the expected payment terms for the Gujarat procurement
Payment terms are not explicitly stated in the available data. Bidders should consult the ATC for terms like advance payment, milestone payments, and schedule upon delivery and acceptance.
Who is eligible to bid on the Gandhi Nagar franking device tender
Eligible bidders typically demonstrate prior experience with postal equipment, possess GST and PAN, provide financial statements, and deliver OEM authorizations if required. Compliance with the option-based quantity and delivery terms is essential.
Where can I access the ATC document for this tender
The ATC is uploaded by the buyer and referenced in the tender notice; retrieve it from the official tender portal or contact the Ports And Transport Department Gujarat procurement office for access and any addenda.