Hindustan Petroleum Corporation Ltd Goods Supply Tender 2025—ISD Goods Items 43 with GST Terms and Delivery Clause

Tender Overview

Organization: Hindustan Petroleum Corporation Ltd. The procurement scope covers the supply of goods across multiple itemized components (43 BOQ items) with unspecified exact product details. The contract emphasizes delivery cadence, option-based quantity adjustments up to 25%, and rates applicable for extended periods. The tender appears to focus on a broad catalog of mechanical and electrical parts (e.g., belts, bearings, sensors, lamps) aligned to HPCL supply needs. No explicit end-user site provided, but the emphasis on bulk supply and GST handling indicates centralized procurement for maintenance or spares. The unique feature is the option clause enabling incremental orders at contracted rates within defined limits, which bidders should model into inventory and cash-flow plans.

Technical Specifications & Requirements

• Scope of supply: Only supply of goods (no services) per Bid Price includes all cost components.
• Delivery terms: Option to increase quantity by up to 25% of bid quantity at contract rates; delivery period extends from the last date of the original delivery order; minimum added time 30 days.
• GST handling: Bidders must verify GST applicability themselves; reimbursement will follow actuals or applicable rates, whichever is lower, capped at quoted GST percentage.
• Documentation for vendor setup: Submit PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank.
• Invoicing: Invoice must be raised in the consignee’s name with the corresponding GSTIN.
• Scope border: Fall within 43-line BOQ, with items broadly categorized as mechanical and electrical spares.
• ATC view: Reference to additional bidder terms in uploaded ATC document for any organization-specific conditions.

Terms, Conditions & Eligibility

• EMD/financial security: Not explicitly stated in available data; bidders should infer per HPCL standard tender practice.
• Delivery timeline: Delivery period aligned to purchase order schedule; option-based extensions governed by the original/extended delivery periods.
• Payment terms: GST-only reimbursement guidance provided; exact payment terms to be defined in the ATC.
• Documentation for bid submission: PAN, GSTIN, cancelled cheque, EFT mandate; ensure invoicing aligns with consignee GSTIN.
• Scope note: Bid price must cover all costs; no services included beyond supply of goods; maintain compliance with GST requirements and vendor code creation process.