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Bharat Petroleum Corporation Ltd Oil & Filter Procurement Tender 2025 Rajasthan-like Oil Filter By Pass Filter Lubricating Oil Coolant Air Filter

Bid Publish Date

17-Nov-2025, 3:18 pm

Bid End Date

27-Nov-2025, 4:00 pm

Location

CENTRAL DELHI , DELHI
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Progress

Issue17-Nov-2025, 3:18 pm
Award03-Jan-2026, 12:44 am
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Quantity

422

Category

Air Filter

Bid Type

Single Packet Bid

Categories 10

AIR GENERATOR COOLANT MACHINE OIL ROLL MILL COMPRESSED AIR LUBE OIL PNEUMATIC CONING OIL OILS SUPPLY BIRD AND FOWL FOOD

Tender Overview

Organization: Bharat Petroleum Corporation Ltd. The procurement covers Oil Filter, By Pass Oil Filter, Lubricating Oil, Coolant, and Air Filter categories under a single tender. No explicit start/end dates or estimated value are provided; however, the BOQ comprises 5 items. The buyer reserves a flexible quantity mechanism with a 25% upward/downward quantity adjustment at contract placement and during the contract currency. Delivery schedules hinge on the original delivery period, with potential extension calculated as (Increase in quantity / Original quantity) × Original delivery period, subject to a minimum of 30 days.

Key differentiator: The tender embeds an explicit quantity-variation clause and ATC-based terms; bidders must align with the option clause and dynamic delivery time adjustments. The procurement scope targets filtration and lubricant products essential to BPCL operations, though itemized specs are not disclosed in the data.

Context & Scope: This BPCL procurement aligns with refinery or depot maintenance needs, focusing on standard consumables within the oil & filtration domain. The absence of precise delivery timelines or itemized quantities necessitates bidders to prepare flexible stock and delivery plans in response to future orders.

Technical Specifications & Requirements

  • No explicit technical specs provided; however, the scope includes Oil Filter, By Pass Oil Filter, Lubricating Oil, Coolant, and Air Filter products. Bidders should anticipate alignment with BPCL’s internal quality checks and OEM approvals.
  • BoQ: 5 items; exact quantities and units not disclosed, signaling a need for responsive capacity planning and potential bulk supply capabilities.
  • ATC/document attachment indicates compliance with tender documents and bidder-specific terms.

Key Specifications

  • Product scope includes: Oil Filter, By Pass Oil Filter, Lubricating Oil, Coolant, Air Filter

  • BoQ items: 5 total; quantities not disclosed; unit measurements not provided

  • Delivery terms subject to 25% quantity variation by BPCL; contract-level and currency-period adjustments

  • ATC governs tender terms; bidder must conform to attached tender document

  • No explicit performance or quality standards listed in data; assume supplier-provided certifications and BPCL standard QA checks

Terms & Conditions

  • Option clause allows ±25% quantity variation during and after contract award

  • Delivery period begins from last date of original delivery order; extended time follows calculated formula

  • All terms governed by attached ATC document; bidders must submit per ATC requirements

Important Clauses

Payment Terms

Not specified in data; ATC governs payment terms. Prepare to align with BPCL standard terms in the attached ATC.

Delivery Schedule

Delivery period starts from last date of original delivery order; extension formula: (Increased quantity / Original quantity) × Original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Not specified in data; ATC will define LDs and performance penalties; ensure readiness for BPCL penalties per tender document.

Bidder Eligibility

  • Experience in supplying filtration and lubricant products to refiners or large consumers

  • Demonstrated compliance with OEM authorizations and product certifications

  • Ability to accommodate 25% quantity variation and flexible delivery timelines

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Oil Filter , By Pass Oil Filter , Lubricating Oil , Coolant , Air Filter

Authority Records

MINISTRY OF PETROLEUM AND NATURAL GASBHARAT PETROLEUM CORPORATION LTD

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Documents 6

GeM-Bidding-8579945.pdf

Main Document

Other Documents

OTHER

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 5 Items Sign in for GEM prices

#1

Oil Filter

Supply of Oil filter 14.6 by 18 0A37510100

8 no Delivery: 365 days
#2

By Pass Oil Filter

Supply of By Pass Oil filter 10000015429

2 no Delivery: 365 days
#3

Lubricating Oil

Supply of Lubricating Oil SAE 40

268 ltrs Delivery: 365 days
#4

Coolant

Supply of Coolant PI60 Premix Coolant

140 ltrs Delivery: 365 days
#5

Air Filter

Supply of Air Filter i.e. STD 10000017224

4 no Delivery: 365 days

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar filtration/luel lubricant supply

4

Financial statements or turnover proof (last 3 years)

5

EMD submission proof (as per ATC)

6

Technical bid documents

7

OEM authorizations or approvals for filters and lubricants

8

Any ISI/ISO/BIS or manufacturer certifications (if applicable)

Financial Results

Rank Seller Price Item
L1
GENERAC CAPTIVA PRIVATE LIMITED( MSE Social Category:General )    Under PMA
Item Categories : Oil Filter,By Pass Oil Filter,Lubricating Oil,Coolant,Air Filter

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about DELHI tender market

How to bid for BPCL filtration tender with oil filters in 2025?

Bidders should review the ATC, confirm eligibility for filtration products, prepare OEM authorizations, and submit GST, PAN, financials, and EMD per terms. The bid must address 25% quantity variation and ensure delivery plans align with the calculated delivery extension rules.

What documents are required for BPCL filtration bid submission 2025?

Required documents include GST certificate, PAN, experience certificates for similar supply, last three years financial statements, EMD proof, technical bid, and OEM authorization letters. Ensure coverage of 5-item scope: oil filter, bypass filter, lubricating oil, coolant, and air filter.

What are the delivery terms for BPCL 2025 filters tender?

Delivery begins from the last date of the original delivery order. If quantities rise, the extension uses: (Increased quantity / Original quantity) × Original delivery period, with a minimum extension of 30 days and possible further extension within contract limits.

Which standards or certifications are required for BPCL filtration supplies?

ATC governs terms; suppliers should provide OEM authorizations and relevant quality certifications for filters and lubricants. Expect BPCL to require standard QA checks and compliance with internal procurement policies.

How is quantity variation handled in BPCL tender for filters?

BPCL may increase/decrease ordered quantity up to 25% at contract placement and during the contract currency. Maintain flexible inventory and logistics to meet changing orders without compromising delivery timelines.

What is the scope of items in BPCL filtration tender 2025?

Scope includes Oil Filter, By Pass Oil Filter, Lubricating Oil, Coolant, and Air Filter across five items in the BoQ, with quantities not disclosed in the data.

What is the role of ATC in BPCL tender submissions?

ATC contains all terms and conditions; bidders must comply with its clauses, including delivery, penalties, payment terms, and any special clauses. Review and align bid documents to the ATC requirements before submission.

How to ensure eligibility for BPCL filtration procurement 2025?

Demonstrate prior supply experience to large buyers, maintain valid GST/PAN, provide financial stability data, supply chain capacity for varying quantities, and secure OEM authorizations for oil filters, bypass filters, lubricants, coolants, and air filters.

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