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Central Coalfields Limited Diary and Form Books Tender BOKARO Jharkhand 2025

Bid Publish Date

21-Oct-2025, 6:40 pm

Bid End Date

11-Nov-2025, 7:00 pm

Value

₹4,73,241

Location

BOKARO , JHARKHAND

Progress

RA
Issue21-Oct-2025, 6:40 pm
Reverse AuctionCompleted
Award13-Jan-2026, 1:20 am
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Quantity

2264

Category

Manager Diary

Bid Type

Two Packet Bid

Categories 13

DIARY ELECTRICAL PRINTING SERVICES ROLL MILL ATTENDANCE RECORDING ATTENDANCE MANAGEMENT APPOINTMENT OF LABOUR OFFSET PRINTING BOOK MINERAL PAPER AND PRINTING SERVICES SUPPLY OF SYNTHETIC FABRIC SAFETY CONSULTANCY

Tender Overview

Central Coalfields Limited, a subsidiary of Coal India Limited, invites bids for a comprehensive supply of administrative and safety documentation items, including diary, form books, registers, and related record-keeping formats listed under a wide category spanning multiple forms and logs. The procurement is set for BOKARO, Jharkhand 825102 with an estimated value of ₹473,241.00. The scope encompasses 41 items across paper-based records such as Muster Roll Attendance Registers, Form A through Form VI DGMS contravention books, safety registers, and store-related documents. The tender emphasizes bulk-order adaptability and sample-based approval, with a distinctive option to adjust quantities by up to 25%, both initially and during contract execution, at contracted rates. A pre-bulk-supply advance sample is mandatory, with a defined review window and potential rework if deviations occur. Unique features include a detailed ATC and a long list of forms required by the Coal India Limited safety and record-keeping framework.

Technical Specifications & Requirements

  • Product scope: Diary, Form D, Form-U tri-colour, muster rolls, safety and gate registers, various form books (1-B to 2-E), appointment forms, trip sheets, BLAST/RE- formats, and daily/weekly HEMM logs.
  • Quantity/Value: Estimated value ₹473,241.00; 41 distinct items in 1+ blocks; no explicit per-item quantity provided.
  • Delivery expectations: Delivery terms allow quantity variation up to 25%, with extension rules tied to delivery period; original delivery period baseline applies for the extended period. Sample approvals precede bulk production; delay in buyer approval may adjust delivery without LD.
  • Standards/Compliance: Not specified; ATC references and supplier conformity to Buyer's framework are indicated.
  • Key requirements: Advance sample submission within 10 days of award; modification list within 5 days; bulk supply aligned to approved sample; non-conformance may trigger termination.

Terms, Conditions & Eligibility

  • EMD/Financials: EMD not specified in the available data; bidders should verify in ATC terms.
  • Delivery & payment: Delivery period linked to original delivery schedule; no LD for buyer-approved sample delays; payment terms not detailed here.
  • Experience & documents: 41-item catalog with diverse form types; ensure capability to supply wide-range stationery and official forms; submit required documentation per buyer terms including GST, PAN, experience certificates, and OEM authorizations as applicable.
  • Additional clauses: Advance sample approval required; 41 samples to be submitted within 10 days; deviations may lead to corrective actions or contract termination. Option clause enables quantity and delivery adjustments up to 25%.

Key Specifications

  • Product: Diary, Form D, Form-U tri-colour, multiple Form series (1-B to 2-E), Muster Roll Registers, safety / gate registers, and related log books

  • Estimated value: ₹473,241.00

  • Quantity flexibility: 25% increase/decrease permitted during contract

  • Advance sample: Submit 41 samples within 10 days of award; approval or modification list within 5 days

  • Delivery contingency: Additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Terms & Conditions

  • Up to 25% quantity variation allowed during execution at contracted rates

  • Advance sample approval required before bulk manufacturing; 41 samples to be submitted within 10 days

  • Delivery timeline adapts with option clause and may extend delivery period with minimum 30 days

Important Clauses

Payment Terms

Not specified in data; bidders should refer to ATC for actual terms and potential advance payment conditions.

Delivery Schedule

Original delivery period governs; additional time for increased quantity calculated by formula; minimum 30 days; extended periods may apply.

Penalties/Liquidated Damages

Not specified; potential termination for non-conformance or major deviations as per sample approval provisions.

Bidder Eligibility

  • Capability to supply a broad range of policy/form books and Registers

  • Compliance with sample approval process (41 samples within 10 days of award)

  • Financial viability to undertake supply of ₹473,241.00 worth of materials

Documents 5

GeM-Bidding-8497659.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 41 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Manager Diary Books of 100 leaves (Paper Size - 21 cm X 14 cm, 80 GSM Maplitho) both side printing with centre stitching, cover 220 GSM Board 160 pieces minkth4.ccl 45
2 Form D Books of 100 leaves (Paper Size - 28 cm X 21 cm, 80 GSM Maplitho) both side printing with cover 220 GSM Duplex 130 pieces minkth4.ccl 45
3 Form-U tri-colour Books of 150 (50X3 set) leaves (Paper Size - 21 cm X 14 cm, 80 GSM Maplitho) one side printing with Top stitching, cover 220 GSM Duplex 50 pieces minkth4.ccl 45
4 Sort Firer Books of 100 leaves (Paper Size - 21 cm X 29.7 cm, 80 GSM Maplitho) one side printing with Top Binding, cover 220 GSM Duplex 35 pieces minkth4.ccl 45
5 Mining Sirdar Report Book Books of 100 leaves (Paper Size - 21 cm X 29.7 cm, 80 GSM Maplitho) both side printing with Top stitching, cover 220 GSM Duplex 124 pieces minkth4.ccl 45
6 Oveman report book Books of 100 leaves (Paper Size - 21 cm X 29.7 cm, 80 GSM Maplitho) both side printing with Top stitching, cover 220 GSM Duplex 116 pieces minkth4.ccl 45
7 Muster Roll Attendance Register Books of 48 leaves (Paper Size - 28 cm X 21 cm, 80 GSM Maplitho) both side printing with cover 220 GSM Duplex 55 pieces minkth4.ccl 45
8 Form 1-B Books of 100 leaves (Paper Size - 21 cm X 29.7 cm, 80 GSM Maplitho) one side printing with Top Binding, cover 220 GSM Duplex 36 pieces minkth4.ccl 45
9 Form 1-D Books of 100 leaves (Paper Size - 21 cm X 29.7 cm, 80 GSM Maplitho) one side printing with Top Binding, cover 220 GSM Duplex 36 pieces minkth4.ccl 45
10 Form 2-B Books of 100 leaves (Paper Size - 21 cm X 29.7 cm, 80 GSM Maplitho) one side printing with Top Binding, cover 220 GSM Duplex 13 pieces minkth4.ccl 45
11 Form 2-D Books of 100 leaves (Paper Size - 21 cm X 29.7 cm, 80 GSM Maplitho) one side printing with Top Binding, cover 220 GSM Duplex 13 pieces minkth4.ccl 45
12 Form 1-C Books of 100 leaves (Paper Size - 21 cm X 29.7 cm, 80 GSM Maplitho) one side printing with Top Binding, cover 220 GSM Duplex 30 pieces minkth4.ccl 45
13 Form 1-E Books of 100 leaves (Paper Size - 21 cm X 29.7 cm, 80 GSM Maplitho) one side printing with Top Binding, cover 220 GSM Duplex 13 pieces minkth4.ccl 45
14 Form 2-C Books of 100 leaves (Paper Size - 21 cm X 29.7 cm, 80 GSM Maplitho) one side printing with Top Binding, cover 220 GSM Duplex 13 pieces minkth4.ccl 45
15 Form 2-E Books of 100 leaves (Paper Size - 21 cm X 29.7 cm, 80 GSM Maplitho) one side printing with Top Binding, cover 220 GSM Duplex 13 pieces minkth4.ccl 45
16 VTC Register Books of 100 leaves (Paper Size - 21 cm X 33 cm, 80 GSM Ledger) one side printing with Side Binding, cover 220 GSM Duplex 15 pieces minkth4.ccl 45
17 Form of Appointment of Competent Person Books of 100 leaves (Paper Size - 21 cm X 29.7 cm, 80 GSM Maplitho) one side printing with Side Binding, cover 220 GSM Duplex 41 pieces minkth4.ccl 45
18 Form-A Books of 100 leaves (Paper Size - 21 cm X 29.7 cm, 80 GSM Maplitho) one side printing with Top Binding, cover 220 GSM Duplex 20 pieces minkth4.ccl 45
19 Trip Sheet Book Books of 100 leaves (Paper Size - 21 cm X 29.7 cm, 80 GSM Maplitho) one side printing with Top Binding, cover 220 GSM Duplex 65 pieces minkth4.ccl 45
20 Peon Book Books of 98 leaves (Paper Size - 21 cm X 14 cm, 80 GSM Maplitho) both side printing with centre stitching, cover 220 GSM Board 100 pieces minkth4.ccl 45
21 Register for Safety Section Hard Bound Ruled Register of 144 Pages (Paper Size - 21 cm X 33 cm, 80 GSM Maplitho) 80 pieces minkth4.ccl 45
22 Letter Issue Register Register of 160 leaves (Paper Size - 21.5 cm X 28 cm, 80 GSM Maplitho) both side printing with Side Stitch Binding, cover 220 GSM Duplex 40 pieces minkth4.ccl 45
23 Letter Receipt Register Register of 160 leaves (Paper Size - 21.5 cm X 28 cm, 80 GSM Maplitho) both side printing with Side Stitch Binding, cover 220 GSM Duplex 40 pieces minkth4.ccl 45
24 Register for Blasting Section Hard Bound Ruled Register of 144 Pages (Paper Size - 21 cm X 33 cm, 80 GSM Maplitho) 45 pieces minkth4.ccl 45
25 Form VI DGMS Contravention Book as per Reg 117 Books of 100 leaves (Paper Size - 21 cm X 29.7 cm, 80 GSM Maplitho) one side printing with Top Binding, cover 220 GSM Duplex 4 pieces minkth4.ccl 45
26 Permit to Work on Electrical system Books of 100 Leaves (50X2 color interleaved), Paper Size 20 cm X 26 cm, 65 GSM, One side Printing with Top binding 44 pieces minkth4.ccl 45
27 Daily HEMM Log Book Register of 100 leaves (Paper Size - 21.5 cm X 28 cm, 80 GSM Maplitho) both side printing with Side Stitch Binding, cover 220 GSM SBS Board 180 pieces minkth4.ccl 45
28 Daily Checklist of Different HEMM Books of 100 leaves (Paper Size - 21 cm X 29.7 cm, 80 GSM Maplitho) one side printing with Top Binding, cover 220 GSM Duplex 300 pieces minkth4.ccl 45
29 Weekly Logbook HEMM Books of 100 leaves (Paper Size - 21 cm X 29.7 cm, 80 GSM Maplitho) one side printing with Top Binding, cover 220 GSM Duplex 60 pieces minkth4.ccl 45
30 Carbon Long Size Blue Carbon Paper 8 pieces minkth4.ccl 45
31 IME and PME Format Books of 100 leaves (Paper Size - 21 cm X 29.7 cm, 80 GSM Maplitho) one side printing with Top Binding, cover 220 GSM Duplex 8 pieces minkth4.ccl 45
32 Store Return Book Doc Books of 100 Leaves (25X4 leaves interleaved), Paper Size 21 cm X 28 cm, 70 GSM, One side Printing with soft side binding 45 pieces minkth4.ccl 45
33 Store Requisition and Issue Document Books of 100 Leaves (25X4 leaves interleaved), Paper Size 21 cm X 28 cm, 70 GSM, One side Printing with soft side binding 90 pieces minkth4.ccl 45
34 Store Receipt Document Books of 100 Leaves (25X4 leaves interleaved), Paper Size 21 cm X 28 cm, 70 GSM, One side Printing with soft side binding 55 pieces minkth4.ccl 45
35 Day Book of Store Receipt Register of 160 leaves (Paper Size - 21.5 cm X 28 cm, 80 GSM Maplitho) both side printing with Side Stitch Binding, cover 220 GSM Duplex 9 pieces minkth4.ccl 45
36 Store Ledger Book Hard Bound Ruled Register of 144 Pages (Paper Size - 21 cm X 33 cm, 80 GSM Maplitho) 60 pieces minkth4.ccl 45
37 Requisition Issue Register Register of 160 leaves (Paper Size - 21.5 cm X 28 cm, 80 GSM Maplitho) both side printing with Side Stitch Binding, cover 220 GSM Duplex 20 pieces minkth4.ccl 45
38 Gate Pass Books of 150 Leaves (50X3 leaves interleaved), Paper Size 21 cm X 13 cm, 70 GSM, One side Printing with soft side binding 45 pieces minkth4.ccl 45
39 RE-5 Format Register of 160 leaves (Paper Size - 21.5 cm X 28 cm, 80 GSM Maplitho) both side printing with Side Hard Bound 20 pieces minkth4.ccl 45
40 RE-3 Format Register of 160 leaves (Paper Size - 21.5 cm X 28 cm, 80 GSM Maplitho) both side printing with Side Hard Bound 20 pieces minkth4.ccl 45
41 Form-32 Register of 160 leaves (Paper Size - 21.5 cm X 28 cm, 80 GSM Maplitho) both side printing with Side Hard Bound 13 pieces minkth4.ccl 45

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates demonstrating capability to supply diary and form books

4

Financial statements or turnover proofs

5

EMD documentation (if applicable per ATC)

6

Technical bid documents or compliance certificates

7

OEM authorizations or authorised dealer certificates (if applicable)

8

Any previously approved sample documentation or approval records

Reverse Auction Schedule

Completed

Start

02-Dec-2025, 11:00 am

End

03-Dec-2025, 11:00 am

Duration: 24 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Item Date Status
1ANNAI OFFSET PRINTERS   Under PMA-11-11-2025 09:35:40Qualified
2AVANI ENTERPRISES   Under PMA-31-10-2025 13:59:38Disqualified
3GAYATRI ENTERPRISES   Under PMA-08-11-2025 12:42:03Qualified
4M/S MAHAVIR PRESS   Under PMA-10-11-2025 13:41:38Qualified
5PAWAN KUMAR PANDEY   Under PMA-11-11-2025 11:01:58Qualified
6PRIYANKA STATIONARY AND PRINTERS   Under PMA-05-11-2025 21:51:12Qualified
7R K ENTERPRISES   Under PMA-08-11-2025 00:56:07Qualified
8ROOMVI OFFSET & LAMINATE   Under PMA-11-11-2025 15:27:45Qualified

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1R K ENTERPRISES(MSE)   Under PMA Winner ₹2,25,470Item Categories : Manager Diary,Form D,Form-U tri-colour,Sort Firer,Mining Sirdar Report Book,Oveman report book,Must
L2M/S MAHAVIR PRESS (MSE)   Under PMA₹2,29,327Item Categories : Manager Diary,Form D,Form-U tri-colour,Sort Firer,Mining Sirdar Report Book,Oveman report book,Must
L3PRIYANKA STATIONARY AND PRINTERS (MSE)   Under PMA₹2,31,452Item Categories : Manager Diary,Form D,Form-U tri-colour,Sort Firer,Mining Sirdar Report Book,Oveman report book,Must
L4ROOMVI OFFSET & LAMINATE (MSE)   Under PMA₹2,40,771Item Categories : Manager Diary,Form D,Form-U tri-colour,Sort Firer,Mining Sirdar Report Book,Oveman report book,Must
L5ANNAI OFFSET PRINTERS (MSE)   Under PMA₹3,02,222Item Categories : Manager Diary,Form D,Form-U tri-colour,Sort Firer,Mining Sirdar Report Book,Oveman report book,Must
L6PAWAN KUMAR PANDEY (MSE)   Under PMA₹5,05,496Item Categories : Manager Diary,Form D,Form-U tri-colour,Sort Firer,Mining Sirdar Report Book,Oveman report book,Must

🎉 L1 Winner

R K ENTERPRISES(MSE)   Under PMA

Final Price: ₹2,25,470

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about JHARKHAND tender market

How to bid for Central Coalfields diary form books tender Bokaro

Bidders should review ATC terms, submit 41 required samples within 10 days of award, provide GST, PAN, and experience certificates, and ensure capability to supply the diverse range of forms listed. The tender permits up to 25% quantity variation and requires advance sample approval before bulk manufacture.

What documents are required for Bokaro diary form books tender submission

Required documents include GST certificate, PAN card, experience certificates for similar supply, financial statements, EMD documents if applicable, technical bid documents, and OEM authorizations or dealer certificates. Ensure submission aligned with ATC and bidder eligibility criteria.

What is the estimated value and item scope for this Bokaro tender

Estimated value is ₹473,241.00 for 41 items spanning diary, Form D, Form-U tri-colour, various Form series, muster rolls, safety registers, and related log books as listed under 41 items in the BOQ overview.

What is the advance sample requirement for this procurement

Successful bidders must submit 41 advance samples within 10 days of contract award; the buyer will approve or return a modification list within 5 days; bulk supply must conform to approved sample with modifications as communicated.

What delivery flexibility is allowed in this Bokaro diary tender

Quantity variation up to 25% is permitted at contracted rates during placement and during contract currency; delivery time extension uses a defined formula with a minimum of 30 days.

What are the penalties or termination triggers in this form books tender

Non-conformance to approved sample or major deviations may lead to buyer termination after notifying deviations; delays in approval may also adjust delivery without liquidated damages under specific ATC terms.

What are the eligibility criteria for supplying form books in Bokaro 2025

Eligibility includes proven capability to supply diverse form types, compliance with sample approval process, financial viability, and submission of mandatory documents (GST, PAN, experience certificates, and relevant OEM authorizations).

Where can I find the delivery and payment terms for this tender Bokaro

Delivery terms follow the original delivery period with adjustments for increased quantity; payment terms are specified in the ATC (not detailed here); bidders should verify the exact terms in the uploaded ATC document tied to this procurement.