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Indian Army Department Of Military Affairs HVAC Tender 5.5 TR Ductable Unit Cooling R410 Gas, 45 KVA Stabilizer 2025

Bid Publish Date

24-Oct-2025, 1:26 pm

Bid End Date

03-Nov-2025, 4:00 pm

Location

AMRITSAR , PUNJAB

Progress

Issue24-Oct-2025, 1:26 pm
Technical28-10-2025 15:41:20
Financial
AwardCompleted
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Quantity

104

Category

5.5 TR Fixed Speed Ductable Unit Cooling Only R410 Gas

Bid Type

Two Packet Bid

Key Highlights

  • • 5.5 TR ductable cooling unit with R410A refrigerant strictly specified
  • • SITC components: MCB 32A 4P, 6 sqmm 4 core cables, 45 KVA servo stabilizer
  • • GI ducting, MS stands, nitrile insulation, AL powder-coated grills, canvas connections
  • • Delivery flexibility: +25% quantity during contract; delivery period adjusted with approval timing
  • • 5-day window for Detailed Design Drawings submission and buyer approval
  • • Noted requirement to upload product data sheets; ensure no mismatch with technical parameters

Categories 46

ELECTRICAL TUBES AND PIPES XLPE CABLE PIPING PVC CABLE DUCTING APFC PANEL AIR COLLECTOR TRANSITION METALS AIR BLOWER CABLE ARCHERY BOWS DUCT WORK AIR DUCT POWER WIRE SERVO STABILIZER POWER CABLE STEEL DUCTS WATER SUPPLY PLASTICS DUCTS LIGHT MICROSCOPES STRUCTURE ZINC DUCTS ARNO STARTING CONTACTOR DESERT COOLER ELECTRICAL PRODUCTS POWER WIRING ASSEMBLY WATER LEVEL RECORDER KITCHEN EQUIPMENT PEB STABILIZER WIRE DISTILLATION PLANT HEAT EXCHANGERS FUME HOODS DUCTS TECHNICAL AUDIT BI DISTILLATION UNIT DISTILLATION HIGH TENSION PANEL IRON DUCTS GEYSER LABOUR COILED CABLE SWITCH GEAR

Tender Overview

The Indian Army's Department Of Military Affairs invites bids for a comprehensive HVAC and electrical installation package, centered on a 5.5 TR ductable unit cooling system utilizing R410A refrigerant. Scope includes copper piping with insulation (19.1 mm and 12.7 mm), PVC drain piping 32 mm, MS stands for condenser units (floor type), GI ducting (22G), nitrile duct insulation (9 mm), aluminum powder-coated grills, canvas connections, and associated electrical works. The package also covers SITC MCB 32 Amp 4 Pole, SITC 6 sqmm 4 core power cable with lugs, SITC 45 KVA servo stabilizer, and installation, testing, and commissioning for a 5.5 TR ductable system. Additional labour for duct structures, and related components, are included. The BOQ lists 14 items, indicating a multi-component installation across cooling and electrical interfaces. The estimated value and EMD are not disclosed in the provided data. Unique terms include an option to adjust quantity up to 25%, with delivery timing adjustments linked to approvals and design finalization.

Technical Specifications & Requirements

  • System capacity: 5.5 TR ductable air conditioning unit with cooling only configuration; refrigerant R410A.
  • Piping & insulation: Copper piping with insulation, sizes 19.1 mm and 12.7 mm; PVC drain piping 32 mm; Nitrile duct insulation 9 mm.
  • Ductwork & framing: GI ducting 22G; MS stands for condenser units (floor type); AL powder coated grills; canvas connections.
  • Electrical components: SITC MCB 32 Amp 4 Pole; SITC 6 sqmm 4 core power cable with lugs; SITC 45 KVA Servo Stabilizer; additional electrical works and duct structure labour.
  • Delivery & design: Detailed Design Drawings required and approval prior to fabrication; possible delay-adjusted delivery if drawings approval is pending.
  • Quality & validity: Data sheet to be uploaded; ensure no obsolescence and OEM continuity for at least 1 year of market life.
  • Variations: Option clause enables quantity variation up to 25% during and after contract award; minimum extension rules apply.

Terms, Conditions & Eligibility

  • EMD/ bid security not specified in the data; bidders must consider standard government practice.
  • Bidders must upload PAN, GSTIN, cancelled cheque, EFT mandate; data sheet of offered products to be matched against technical parameters.
  • Detailed design drawings to be approved by the buyer within 5 days of award; approval or modification list provided within 5 days; delays in buyer approvals may extend delivery without LD.
  • Bidder must demonstrate financial standing and not be under liquidation or bankruptcy; provide undertaking.
  • Products must be current in the market (not obsolete) with at least 1 year residual life; OEM support essential.
  • GST applicability: bidder pays applicable GST; reimbursement will be as actuals up to quoted rate.
  • Data sheet and technical parameters must align with offered products to avoid rejection.

Key Specifications

  • 5.5 TR ductable cooling unit with R410A

  • Copper piping with insulation 19.1 mm and 12.7 mm

  • PVC drain piping 32 mm

  • GI ducting 22G

  • MS stands for condenser units (floor type)

  • Nitrile duct insulation 9 mm

  • AL powder coated grills

  • SITC MCB 32 Amp 4 Pole

  • SITC 6 sqmm 4 core power cable with lugs

  • SITC 45 KVA Servo Stabilizer

Terms & Conditions

  • Option to increase/decrease quantity by 25% during contract

  • Detailed Design Drawings required within 5 days of award

  • Delivery timeline may extend if drawings approval is delayed

Important Clauses

Payment Terms

GST reimbursement as actuals or quoted rate; no specific payment schedule provided in data

Delivery Schedule

Delivery period calculated from last date of original delivery order; extension rules apply with minimum 30 days

Penalties/Liquidated Damages

LD not explicitly defined; delays related to design approval may adjust delivery without LD

Bidder Eligibility

  • Not under liquidation or bankruptcy; provide undertaking

  • Not declared end-of-life by OEM within the next 1 year

  • Must upload GSTIN, PAN, and EFT mandate with bid

Documents 5

GeM-Bidding-8503670.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 14 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 5.5 TR Fixed Speed Ductable Unit Cooling Only R410 Gas 5.5 TR Fixed Speed Ductable Unit Cooling Only R410 Gas 2 nos 15idsracct 90
2 Copper Piping With Insulation 19 point 1 and 12 point 7 mm with Comm Wire Copper Piping With Insulation 19 point 1 and 12 point 7 mm with Comm Wire 20 roll 15idsracct 90
3 PVC drain piping 32 mm diameter PVC drain piping 32 mm diameter 7 roll 15idsracct 90
4 MS stans for condenser units floor type MS stans for condenser units floor type 2 nos 15idsracct 90
5 Installation test and commissioning 5 point 5 TR ductable Installation test and commissioning 5 point 5 TR ductable 2 nos 15idsracct 90
6 GI ducting 22G GI ducting 22G 11 sq mtr 15idsracct 90
7 Nitrile Duct Insulation-9mm Nitrile Duct Insulation-9mm 11 sq mtr 15idsracct 90
8 AL powder coated grills AL powder coated grills 2 sq mtr 15idsracct 90
9 Canvas Connection Canvas Connection 2 nos 15idsracct 90
10 SITC MCB 32 Amp 4 Pole SITC MCB 32 Amp 4 Pole 2 nos 15idsracct 90
11 SITC 6 sqmm 4 core power cable with lugs SITC 6 sqmm 4 core power cable with lugs 40 roll 15idsracct 90
12 SITC 45 KVA Servo Stabilizer SITC 45 KVA Servo Stabilizer 1 nos 15idsracct 90
13 Electrical Work Electrical Work 1 job 15idsracct 90
14 Structure for ducts incl labour charges Structure for ducts incl labour charges 1 job 15idsracct 90

Required Documents

1

PAN card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT mandate certified by bank

5

Product data sheet (Data Sheet of the offered product)

6

OEM authorization (if applicable)

7

Vendor code creation documents (as per buyer process)

Technical Results

S.No Seller Item Date Status
1AIR VIEW   Under PMA-28-10-2025 15:41:20Disqualified
2AIRON VENTILATION   Under PMA-03-11-2025 14:56:45Disqualified
3R S AIR CONDITIONING   Under PMA-03-11-2025 15:39:36Disqualified
4R.V. TRADERS   Under PMA-30-10-2025 11:12:52Qualified
5RAGHAV SALES   Under PMA-30-10-2025 11:49:47Qualified
6RISHIKA ENTERPRISES   Under PMA-30-10-2025 11:26:58Qualified

Financial Results

Rank Seller Price Item
L1R.V. TRADERS(MII)( MSE Social Category:General )    Under PMA₹5,18,000Item Categories : 5.5 TR Fixed Speed Ductable Unit Cooling Only R410 Gas,Copper Piping With Insulation 19 point 1 and
L2RISHIKA ENTERPRISES (MII)( MSE Social Category:General )    Under PMA₹5,97,450Item Categories : 5.5 TR Fixed Speed Ductable Unit Cooling Only R410 Gas,Copper Piping With Insulation 19 point 1 and
L3RAGHAV SALES (MII)( MSE Social Category:General )    Under PMA₹6,90,700Item Categories : 5.5 TR Fixed Speed Ductable Unit Cooling Only R410 Gas,Copper Piping With Insulation 19 point 1 and

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for the Indian Army HVAC tender in 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate along with a product data sheet. Ensure the offered 5.5 TR ductable unit uses R410A and includes copper piping, GI ducting, and a 45 KVA servo stabilizer. Detailed design drawings must be approved within 5 days of award.

What are the eligibility criteria for the 5.5 TR ductable cooling system tender in India?

Eligible bidders must not be in liquidation or bankruptcy, provide an undertaking, ensure the product is not end-of-life within 1 year, and supply only current market offerings with OEM support. GST and vendor documentation must be complete, including GSTIN and PAN proofs.

What documents are required for submission to the Army HVAC bid in 2025?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, product data sheet, OEM authorizations if applicable, and vendor code creation documents. Also, submit detailed design drawings within 5 days of award for buyer approval.

Which standards or certifications are demanded for the 5.5 TR ductable unit?

The tender data specifies R410A refrigerant and standard electrical components (SITC MCBs, 6 sqmm cables). Data sheet alignment is critical; ensure compatibility with standard military electrical installation practices and OEM specifications.

What is the delivery timeline and option clause for quantity changes?

Delivery timing begins from the last date of the original delivery order. The purchaser may increase quantity by up to 25%, with a proportional extension of delivery time, minimum 30 days, and possible adjustments if approvals delay fabrication.

What are the essential components included in the scope of work?

Scope includes 5.5 TR ductable unit, R410A refrigerant, copper piping, insulation, PVC drain piping, GI ducting, MS stands, AL grills, canvas connections, SITC electricals (Mcb 32A 4P, 6 sqmm 4 core cable), and a 45 KVA servo stabilizer, plus testing and commissioning.

How is GST handled in this Army procurement bid in 2025?

GST will be reimbursed as actual or at the quoted rate, whichever is lower, up to the bidder's quoted GST percentage. Bidder bears GST liability and must provide GSTIN and compliant invoices for reimbursement.

What is required about the design drawings before fabrication?

Successful bidders must submit Detailed Design Drawings within 5 days of award; buyer will approve or list modifications within 5 days. If approval is delayed, delivery period is adjusted with no liquidated damages.