Employees Provident Fund Organisation High End Laptop with MS Office Pro 3-Year Warranty Tender Berhampore Murshidabad 2026
Bid Publish Date
15-Oct-2026, 3:12 am
Bid End Date
05-Nov-2026, 9:00 am
EMD
₹36,450
Location
Progress
Key Highlights
- • EPFO laptop procurement in Berhampore, Murshidabad
- • Three year warranty and MS Office Pro included
- • EMD amount ₹36,450 and bidder GST responsibilities
- • Option clause permits ±25% quantity variation during contract
- • OEM/Authorized Seller must have India-based registered office for after-sales support
- • Delivery address explicitly Berhampore Regional Office, Murshidabad
- • Turnover requirement: three-year average with audited statements or CA certification
- • Supply-only scope; no BOQ items; GST as applicable
Tender Overview
Organization: Employees Provident Fund Organisation (EPFO) — procurement of high end laptops with three year warranty and MS Office Pro. EMD: ₹36,450. Delivery/Installation: at Regional Office Berhampore, Murshidabad, West Bengal. Scope: supply of goods only; no BOQ items. Option clause allows ±25% quantity variation during contract and extended periods; delivery period adjusts based on the original/extended timelines with a minimum of 30 days. GST will be applied per bidder responsibility; reimbursement as actuals or prevailing rate, whichever is lower. OEM/imported product must have an India registered office for after-sales support. Turnover requirement references last three financial years with CA/certification support. This tender emphasizes compliance with domestic after-sales support and seller credibility.
Technical Specifications & Requirements
- Product category: High end laptop with MS Office Pro license inclusion and 3-year warranty. No explicit technical specs published in tender data; bidders should ensure compatibility with corporate ecosystem and post-sale support.
- Delivery location: REGIONAL OFFICE BERHAMPORE, DISTRICT MURSHIDABAD, WB.
- Financial/eligibility: Minimum three-year turnover criterion with audited statements; vendor must maintain financial solvency. EMD amount of ₹36,450; GST applicable as per bidder’s rate or actuals; GST reimbursement capped to quoted GST percentage.
- OEM/Authorisation: Importers must provide an OEM authorization and proof of registered Indian office for service.
Terms & Eligibility
- EMD: ₹36,450; payment terms unspecified beyond EMD submission requirements; ensure submission with bid.
- Turnover: Average annual turnover in last three financial years must meet the bidder’s bid document threshold, with CA certificate or audited statements.
- Delivery: Delivery and installation, if included, at the Berhampore location within the contract period with option to extend as per clause.
- GST: Bidder bears applicable GST; reimbursement as per actuals or lower of quoted rate.
- Scope: Supply of laptops only; no service extension beyond standard warranty implied; ensure 3-year warranty is honored.
Key Specifications
-
Product: High end laptop with MS Office Pro inclusion
-
Warranty: 3-year comprehensive warranty
-
EMD: ₹36,450
-
Delivery location: REGIONAL OFFICE BERHAMPORE, DISTRICT MURSHIDABAD, WB
-
OEM: Imported products require India-registered office for after-sales service
-
Scope: Supply of Goods only
-
GST: As per actuals or quoted rate, whichever lower
Terms & Conditions
-
Delivery period adjusts with option clause up to 25% quantity variation
-
GST reimbursement limited to actuals or lowest quoted rate
-
Turnover evidence required via audited statements or CA/CMA certificate
Important Clauses
Payment Terms
GST payable by bidder; reimbursement per actuals or lower rate; EMD ₹36,450 submitted with bid; no explicit advance terms published.
Delivery Schedule
Delivery to Berhampore RO; delivery period may extend per option clause with minimum 30 days; extended duration calculated as (additional quantity/original quantity) × original delivery period.
Penalties/Liquidated Damages
Not explicitly stated; implied adherence to delivery timelines and warranty commitments; bidders should assume LD as per standard EPFO terms if not specified.
Bidder Eligibility
-
Three-year average annual turnover criterion with supporting financials
-
Not under liquidation, court receivership, or bankruptcy
-
OEM/Authorized Seller with India-based registered office for imported laptops
Tender Data
Bid Details
Quantity
9
Bid Type
Two Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
6
Past Performance
20 %
Warranty Period
3 years
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
HIGH END LAPTOP WITH THREE YEAR WARRANTY AND MS OFFICE PRO
Advisory Bank
State Bank of India
ePBG Percentage
1%
ePBG Duration (Months)
36
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Murshidabad
Delivery Pincodes
742101
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Harender Singh | 742101,SANCHARIKA BUILDING SWARNAMOYEE, STATION ROAD NEAR MURSHIDABAD MEDICAL COLLEGE, BERHAMPORE | Murshidabad | West Bengal | 742101 | 9 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-10037737.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
PAN card
Audited financial statements or CA certification for turnover
Experiences certificates in similar laptop supply
OEM authorization / authorized seller certificate
Declaration of not being under liquidation or bankruptcy
Bidder undertaking on financial stability and no court receivership
Any India-based service support proof for imported products
Frequently Asked Questions
How to bid for EPFO high end laptop tender in Berhampore?
To bid for the EPFO laptop tender in Berhampore, ensure you meet the turnover requirement for the last three financial years, provide CA-certified turnover, submit GST registration, PAN, and EMD ₹36,450. Include OEM authorization for imported models and confirm a 3-year warranty with MS Office Pro.
What documents are required for EPFO laptop tender submission in West Bengal?
Submit GST certificate, PAN, audited financial statements or CA certificate for turnover, experience certificates for similar supply, OEM authorization, declaration of non-bankruptcy, and proof of India-based after-sales support for imported laptops. Ensure EMD is attached with bid.
What are the technical specifications expected for laptops in this EPFO bid?
Tender specifies high end laptops with MS Office Pro and a 3-year warranty; exact CPU, RAM, storage specs are not provided—bidders must ensure enterprise-grade performance, compatibility with EPFO ecosystem, and robust after-sales support from an authorized seller.
When is the delivery deadline for Berhampore laptop supply contract?
Delivery timeframe is governed by the option clause allowing up to 25% quantity variation with minimum 30 days; actual delivery start date is linked to the last date of the original delivery order and may extend per contract terms.
What are the GST terms for EPFO laptop procurement in Berhampore?
GST is bidder’s responsibility; reimbursement will be per actuals or the lower of the quoted GST rate, limited to the bidder’s quoted percentage. Ensure GST registration and compliance in bid submission.
What qualifies as eligible OEM support for imported laptops in this tender?
Importers must have an OEM or authorized seller with a registered office in India to provide after-sales service; submit the OEM authorization certificate and proof of Indian service presence with the bid.
What is the scope of supply for EPFO laptop tender in West Bengal?
Scope is strictly supply of goods; installation and commissioning, if covered, are at the discretion of the contract terms. The bid must confirm whether installation is included and provide corresponding timelines.