South Coast Railway Cab & Taxi Hiring Tender Premium Sedan New Delhi IS (Not Specified) 2026
Bid Publish Date
09-Oct-2026, 8:41 am
Bid End Date
19-Oct-2026, 9:00 am
EMD
₹29,870
Location
Progress
Tender Overview
South Coast Railway invites bids for Monthly Basis Cab & Taxi Hiring Services featuring Premium Sedan vehicles. The contract covers 2000 KM per month, 320 hours, and outstation support 24x7 with deployment in New Delhi for official officer transport. The estimated contract term is 1 year 9 months with an EMD of ₹29,870. The award will hinge on compliance with deployment conditions, vehicle registration, and office proximity requirements. A 25% contract quantity/duration flexibility clause is included, enabling scope adjustments with consent. The unique requirement is that vehicles must be available for official use in New Delhi and bidders must demonstrate prior central or railway-related fleets. This tender emphasizes reliability, real-time availability, and rigorous eligibility checks.
Technical Specifications & Requirements
- Vehicle class: Premium Sedan for official officer transport
- Contract period: 1 year 9 months with annualized KM cap of 24,000 KM (2000 KM per month) and 320 hours monthly
- Deployment location: New Delhi; vehicles may require RTO/All India Permit if registered elsewhere
- EMD amount: ₹29,870; submission along with bid
- Eligibility prerequisites: vehicle registered in bidder's name or lease agreement; office within 10 KM of deployment; submission of ongoing rail/central govt vehicle contracts
- Payment terms: monthly payment within 30 days of month-end; extra KMs/Hrs settled per monthly rate
- Special clause: no subletting; documentation verifying registration and permits mandatory
- Performance/verification: bidder must provide vehicle details, brand/model, fuel type, and jurisdiction permits; physical office verification may occur
Terms, Conditions & Eligibility
- EMD: ₹29,870 (to be submitted with bid)
- One-time contract scope adjustment: up to 25% increase in quantity or duration with consent
- Vehicle ownership: tenderer must own or lease with a formal agreement; subletting prohibited
- Office proximity: registered office within 10 KM of deployment; proof via GST, trade licences, or lease documents
- Performance disclosure: list of ongoing similar contracts with details (city, rate, vehicle class, fuel, etc.) must be enclosed
- Deployment requirement: vehicle(s) to be used for official New Delhi visits; bidders to quote accordingly
- Payment cadence: monthly cycle with payment within 30 days; rate applicable irrespective of actual monthly KM run
- Compliance: strict adherence to vehicle category, permits, and proof of office/branch; non-compliance leads to bid rejection
Key Specifications
-
Premium Sedan category with official-use readiness
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Contract: 1 year 9 months; 24,000 KM annual cap; 2,000 KM per month; 320 hours monthly
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Deployment: New Delhi; vehicle permit requirements if registered elsewhere
-
EMD: ₹29,870
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Tenderer must own/lease vehicles with proper documentation; no subletting
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Office proof within 10 KM of deployment; verification possible
Terms & Conditions
-
EMD of ₹29,870 must accompany bid
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Deployment in New Delhi; 10 KM office proximity; permit requirements
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Contract can flex up to 25% with consent; 1 year 9 months tenure
Important Clauses
Payment Terms
Monthly payments due within 30 days of each month-end, at the accepted monthly rate, irrespective of actual KM run
Delivery Schedule
Vehicles must be available for official use in New Delhi as per deployment needs; any substitution requires prior approval
Penalties/Liquidated Damages
Not explicitly provided; bidders should assume standard railway procurement LDs for non-performance
Bidder Eligibility
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Vehicle strictly registered in bidder's name or under lease with valid lease документ
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RTO/All India Permit valid for deployment location if registered elsewhere
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Office within 10 KM of deployment; verifiable GST/licence documents
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Evidence of ongoing similar railways/central govt vehicle hire contracts in the same city
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Monthly Basis Cab & Taxi Hiring Services - Premium Sedan; 2000 km x 320 hours; Outstation 24*7
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
23
Delivery Details
Delivery Locations
1
Delivery Cities
Visakhapatanam
Delivery Pincodes
530003
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Naveen Kumar Reddi | 530003,The deck, 6th floor, siripuram junction, Visakhapatnam, Andhra pradesh - 530003 | Visakhapatanam | Andhra Pradesh | 530003 | 1 | - | Duration in Months for which service is required : 21 |
Authority Records
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Documents 3
GeM-Bidding-9996599.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration
Permanent Account Number (PAN) card
Vehicle registration documents (in tenderer's name or lease agreement)
RTO permit / All India Permit (if vehicle registered outside deployment location)
Proof of office within 10 KM of deployment (GST/shops & Establishment/trade licence/rent deed/ownership)
List of ongoing vehicle hire contracts with Railways/central/state govt or PSUs including period, rate, vehicle class, model and fuel
Technical bid documents and OEM authorizations (if required)
Security deposit / EMD submission proof (₹29,870)
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid for premium sedan cab tender in New Delhi with South Coast Railway?
Bidders must submit GST, PAN, vehicle registration, lease documents if applicable, and EMD ₹29,870. Provide proof of office within 10 KM of deployment and details of ongoing rail/central govt contracts. Ensure deployment permits for non-Delhi-registered vehicles and comply with the 1 year 9 month term.
What documents are required for cab hire tender in New Delhi deployment?
Required documents include GST certificate, PAN, vehicle registration, lease agreement if used, RTO/All India Permit, office proof near deployment, and a list of ongoing central government vehicle contracts with class, model, and fuel type. Also attach technical bid and OEM authorizations if required.
What is the EMD amount and payment terms for this tender?
EMD is ₹29,870. Payment is on a monthly basis within 30 days of month-end, at the accepted monthly rate, regardless of actual KM run. The tender allows a 25% scope increase with consent.
What are deployment and permit requirements for vehicles in this tender?
Vehicles must be deployed in New Delhi. If registered elsewhere, bidders must upload a valid RTO permit or ALL INDIA PERMIT. The bidder must maintain an office within 10 KM of deployment for verification.
What is the contract duration and mileage cap for the cab service?
Contract duration is 1 year 9 months. Mileage cap is 2,000 KM per month or 24,000 KM per annum with 320 hours monthly; extra KM/Hrs are paid at the monthly rate.
What qualifies as eligible fleet documentation for this procurement?
Eligible fleets require vehicle registration in the bidder’s name or formal lease, lease agreement on non-judicial paper, and proof of office proximity near deployment. Also include deployment-related permits and evidence of ongoing similar contracts.
How can bidders demonstrate prior experience for South Coast Railway procurement?
Bidders must submit details of ongoing vehicle hire contracts with Railways or central/state government bodies in the same city, including contract period, monthly rate, vehicle class, model, and fuel type to support eligibility.
Are subletting and vehicle ownership restrictions strict in this tender?
Yes. Vehicles must be registered in the tenderer’s name or under a lease agreement; subletting any portion of the contract is prohibited. A formal lease on non-judicial stamp paper is acceptable for the tenure.