Custom Bid for Services - ANNUAL MAINTENANCE CONTRACT FOR MECHANICAL MAINTENANCE SERVICES AT BPCL,
Bharat Petroleum Corporation Ltd
SAGAR, MADHYA PRADESH
Posted:
9 February 2026
Closed:
24 February 2026
GEM
GEM
Bharat Petroleum Corporation Ltd KONE Lifts Annual Maintenance Contract SAGAR Madhya Pradesh 3-Year 2026
Bid Publish Date
11-Jun-2026, 9:16 am
Bid End Date
25-Jun-2026, 3:00 pm
Location
Progress
Issue11-Jun-2026, 9:16 am
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • - Brand/OEM requirement: KONE lifts only, AMC scope confirmed
- • - Location-specific: BPCL Bina Refinery, Admin Building and CPP Plant, SAGAR MP
- • - Compliance documents: CA certificate, Udyam certificate for MSE, OEM authorizations
- • - Documentation discipline: separate Deviation Sheet for Commercial & Technical sections
- • - Turnover reference: BPCL BQC turnover supersedes GeM values
- • - Submission: seal & sign all tender documents + price break-up in financial bid
- • - ATC clauses: adherence to Buyer Added ATC terms and Conditions
- • - Penalties/SLAs: governed by BPCL terms and potential LD clauses
Tender Overview
Organization: Bharat Petroleum Corporation Ltd. Service: Annual Maintenance Contract (AMC) for KONE make lifts installed at the Admin Building and CPP Plant, BPCL Bina Refinery. Location: SAGAR, Madhya Pradesh (470001). Duration: 3 years. Estimated value / EMD: not disclosed. Unique scope includes ongoing maintenance for existing lifts from a single OEM. Tender emphasizes bidder compliance, documentation, and signee tender pack integrity. This procurement targets qualified service providers capable of delivering preventive maintenance, corrective repairs, and routine service within BPCL’s facilities, with emphasis on adhering to BPCL’s internal ATC and vendor submission requirements.
Technical Specifications & Requirements
- Product/Service: Annual Maintenance Contract for KONE lifts.
- Location/Site: Admin Building and CPP Plant at BPCL Bina Refinery, SAGAR (470001).
- Contract Scope: Routine maintenance, preventive checks, fault diagnosis, parts replacement planning, and emergency service support over 3 years.
- Documentation & Compliance: Bidder must upload signed tender documents including SOW, Payment terms, GCC, and un-price SOR; CA Certificate and Udyam Certificate for MSE; Deviation Sheet (separate for Commercial & Technical); organization details; BPCL BQC turnover reference; filled BIDDER DOCUMENT CHECKLIST.
- Key Conditions: Growth in average annual turnover as per BPCL BQC supersedes GeM values; Price break-up to be submitted in financial bid; seal & sign all tender documents.
- Delivery & Support: On-site AMC services with timely response; adherence to tender ATC terms; documentation completeness.
Terms, Conditions & Eligibility
- EMD / Security: Not disclosed in summary; supplier must comply with BPCL ATC submission; provide required financial instruments per tender.
- Experience: Demonstrated capability in servicing LIFT systems (KONE) within similar refinery/industrial environments.
- Documents: GST certificate, PAN, Experience certificates, Financial statements, EMD document, Technical bid documents, OEM authorizations.
- Warranty & Penalties: BPCL ATC terms govern penalties and performance expectations; deviation sheets to be filed for any non-conformities.
- Submission: Upload signed tender pack with all annexures; non-submission leads to bid rejection.
Key Specifications
-
Product/service: Annual Maintenance Contract for KONE lifts installed at BPCL facilities
-
Location: BPCL Bina Refinery, Admin Building & CPP Plant, SAGAR, MP
-
Contract duration: 3 years
-
Required documentation: signed SOW, GCC, ATC-compliant bid, Deviation Sheet
-
Compliance: CA Certificate, Udyam Certificate for MSE, BPCL turnover reference
Terms & Conditions
-
EMD amount: not disclosed; bidders must follow ATC for security
-
Submission requires BIDDER DOCUMENT CHECKLIST and OEM authorization
-
Average annual turnover to be aligned with BPCL BQC and supersede GeM value
Important Clauses
Payment Terms
Payment terms to be as per BPCL ATC; vendor must submit price break-up in financial bid
Delivery Schedule
On-site annual maintenance services across 3-year term; timely response to faults
Penalties/Liquidated Damages
LDs may apply per BPCL terms for non-performance or delayed service
Bidder Eligibility
-
Experience in maintaining KONE lifts or similar elevator systems in refinery/industrial settings
-
Valid GST and PAN; OEM authorization for KONE equipment
-
Financial capacity aligned with BPCL turnover requirements
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - ANNUAL MAINTENANCE CONTRACT FOR KONE MAKE LIFTS INSTALLED AT ADMIN BUILDING AND CPP PLANT AT BPCL BINA REFINERY FOR 03 YEARS
Authority Records
MINISTRY OF PETROLEUM AND NATURAL GASBHARAT PETROLEUM CORPORATION LTD
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Documents 17
GeM-Bidding-9447443.pdf
Main Document
Other Documents
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Scope Of Work Document
SCOPE_OF_WORK
Payment Terms & Condition
PAYMENT
BOQ Document
BOQ
Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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GEM
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar lift maintenance contracts
4
Financial statements / turnover proof
5
EMD submission documents (as per ATC) and security instruments
6
Technical bid documents and SOW
7
OEM authorization / single OEM confirmation for KONE lifts
8
BIDDER DOCUMENT CHECKLIST (signed & stamped)
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
What documents are required for BPCL KONE lift AMC tender in SAGAR?
Bidders must submit GST certificate, PAN, experience certificates for similar lift maintenance, financial statements, EMD documents, technical bid, OEM authorizations, and a signed BIDDER DOCUMENT CHECKLIST. Ensure CA/Udyam certificates if an MSE. Include Deviation Sheet if any variances exist.
How to prepare the price bid for BPCL lift AMC SAGAR 3 years?
Provide a detailed price break-up within the financial bid, including service rates, preventive maintenance cadence, parts replacement estimates, and on-site response times. Ensure alignment with BPCL ATC terms and the GeM turnover reference as superseded by BPCL BQC.
What are the eligibility criteria for BPCL lift maintenance tender 2026?
Demonstrate capacity to service KONE lifts in industrial settings, provide OEM authorization, show prior experience in similar AMC contracts, and meet GST/PAN requirements. MSE bidders must supply CA and Udyam certificates; turnover must satisfy BPCL BQC norms.
When is the delivery and service schedule for BPCL SAGAR AMC?
The contract covers a 3-year period with on-site maintenance throughout BPCL Bina Refinery. Timely fault diagnosis and prompt service response are expected, with adherence to BPCL ATC terms and performance benchmarks.
What standards or certifications are required for BPCL KONE lifts AMC?
OEM authorization for KONE lifts is required; GST and PAN are mandatory; MSE bidders require Udyam and CA certificates. Compliance with BPCL ATC terms governs all contractual obligations and performance metrics.
How to submit deviations for BPCL lift AMC tender SAGAR?
Submit a Deviation Sheet separately for Commercial and Technical sections; mark as 'Nil' if no deviations. Ensure all tender documents are seal-signed and consistent with SOW and GCC.
What is the scope of BPCL AMC for KONE lifts in Bina Refinery?
Scope includes preventive maintenance, fault diagnosis, component checks, parts planning, and emergency service for KONE lifts installed at Admin Building and CPP Plant. The 3-year term requires on-site support and adherence to BPCL terms.
What are the penalties for non-performance under BPCL lift AMC?
Penalties are defined in BPCL ATC terms and may include liquidated damages for delays or service gaps. Vendors must meet performance benchmarks and provide timely response per the contractual SLAs.
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Documents 17
GeM-Bidding-9447443.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
Payment Terms & Condition
PAYMENT
BOQ Document
BOQ
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS