GEM

Mahanadi Coalfields Limited Pay Loader Hiring Tender New Y Curve Siding India 2025

Posted

18 Oct 2025, 11:45 am

Deadline

03 Nov 2025, 12:00 pm

EMD

₹2,91,520

Value

₹2,33,21,520

Location

JHARSUGUDA , ODISHA

Progress

Issue18 Oct 2025, 11:45 am
Corrigendum22 Oct 2025
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 3

TRANSPORT SERVICES THEODOLITES

Tender Overview

Mahanadi Coalfields Limited invites bids for Hiring of Pay Loaders to load coal into Rail Wagons at the New Y Curve Siding, including wagon levelling and mechanized track cleaning as directed by the Engineer in Charge. Estimated contract value is ₹23,321,520 with an EMD ₹291,520. The contract on GeM is treated as a formal LOA, with the engineer in charge as consignee. A 25% bid quantity/duration variation is allowed at issue, creating flexibility for scope adjustments. PSD to be deposited by the successful bidder. No BOQ items are listed.

Technical Specifications & Requirements

  • Scope: Loading coal into railway wagons, wagon levelling, mechanized track cleaning, and related loading activities as per engineer’s instructions
  • Key role: Pay Loader hire with capability for on-site mining support activities
  • Financials: Estimated value ₹23,321,520; EMD ₹291,520; PSD (Performance Security Deposit) required at LOA
  • Contract mechanics: Bid quantity/duration may be revised up to ±25%; LOA-equivalent contract in GeM portal
  • Documentation: No price break-up PDFs required; ATC outlines standard terms and SLA alignment
  • Governance: Engineer in Charge designated as consignee; adhere to all ATC and SLA terms
  • Deliverables: Loading operations, wagon levelling, track cleanliness as directed
  • Compliance: Follow all GeM and buyer-specified terms and conditions

Terms, Conditions & Eligibility

  • EMD: ₹291,520 to be deposited as required
  • PSD/Performance Security Deposit to be furnished by the successful bidder per contract clauses
  • Quantity/Duration: Accept revised contract quantity or duration up to 25% at issue, and thereafter up to 25% in case of contract issuance
  • Consignee: Engineer In Charge acts as the consignee; LOA-equivalent document in GeM portal
  • Documentation: Uploads of price-break-up not required; ensure compliance with ATC clauses and SLA alignment
  • Suppliers must align with ATC terms and ensure readiness for on-site loading operations
  • BOQ: No items listed in the BOQ; bid evaluation will consider overall capability to perform scope
  • Warranty/Service: Follow terms in SLA; PSD and performance conditions apply

Key Specifications

    • Product/Service: Hiring of Pay Loaders for loading coal into railway wagons
    • Scope: Wagon levelling; mechanized track cleaning; on-site loading operations
    • Estimated contract value: ₹23,321,520; EMD: ₹291,520
    • Standards/Compliance: GeM LOA-equivalence; adherence to ATC/SLA terms
    • Contract flexibility: Bid quantity/duration can be increased/decreased by up to 25%
    • Key role: Engineer In Charge as consignee; PSD deposit required for successful bidder

Terms & Conditions

  • Key Term 1: EMD amount and PSD security deposit are mandatory for bid submission and post-award compliance

  • Key Term 2: 25% variation in contract quantity or duration allowed at contract issue and continuation

  • Key Term 3: Engineer In Charge acts as consignee; LOA-equivalent contract in GeM portal; price-break-up not required

Important Clauses

Payment Terms

PSD to be furnished by successful bidder; GeM LOA acts as contract; no price-break-up upload required

Delivery Schedule

On-site loading operations to be conducted as per Engineer In Charge directions; no fixed calendar dates published

Penalties/Liquidated Damages

Not explicitly detailed in provided terms; penalties to be governed by SLA/Contract provisions

Bidder Eligibility

  • Proven experience in hiring or operating Pay Loaders for coal handling or similar bulk material loading

  • Financial capacity demonstrated by last 3 years turnover or equivalent liquidity

  • Compliance with GeM terms and ability to adhere to LOA-equivalence and PSD requirements

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates from similar Pay Loader hiring/coal handling projects

4

Financial statements or turnover proof for last 3 years

5

EMD payment receipt or bank guarantee as allowed

6

Technical bid document/Compliance statement

7

OEM authorizations or dealer registrations (if applicable)

8

Consignee acceptance and any engineer-in-charge endorsements

Corrigendum Updates

1 Update
#1

Update

22 Oct 2025

Frequently Asked Questions

How to bid for a pay loader hiring tender in India 2025 for Mahanadi Coalfields?

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD ₹291,520. Ensure PSD readiness and OEM authorizations if required. The GeM LOA-equivalence means submitting a compliant bid aligned with ATC/SLA terms; acceptance of ±25% quantity/duration variation is crucial for readiness.

What documents are required for Mahanadi Coalfields loader tender submission 2025?

Submit GST registration, PAN card, experience certificates of similar coal handling, financial statements for last 3 years, EMD receipt, technical bid/compliance, and OEM authorizations if applicable. Ensure PSD and engineer-in-charge endorsement are available per ATC clauses.

What are the technical requirements for loading coal into rail wagons tender in 2025?

Scope includes loading coal into wagons, wagon levelling, mechanized track cleaning, and on-site loading supervision as directed by the Engineer in Charge. No BOQ items; compliance with GeM SLA and LOA-equivalence is mandatory; PSD applies on award.

When is payment secured for the Mahanadi Coalfields pay loader contract 2025?

Payments follow the GeM LOA terms with SLA alignment; PSD is required for the successful bidder. The contract allows up to 25% variation in quantity/duration at issue, affecting payment scope and schedule.

What are the eligibility criteria for the coal handling tender in New Y Curve Siding 2025?

Eligibility requires prior experience in coal handling or bulk material loading, demonstrated turnover as evidence of financial capacity, GST/PAN compliance, and ability to meet PSD/LOA requirements. GeM-based submission must reflect acceptance of revised scope up to 25%.

What is the EMD amount for the loader hiring tender in 2025?

The EMD amount is ₹291,520. Bidders must furnish the EMD as prescribed; failure to do so will disqualify from the GeM-based evaluation. PSD will be required post-award for contract security.

What documents are needed to demonstrate compliance with ATC and SLA for this tender?

Prepare ATT/ATC-compliant documents, including the SLA alignment, engineer-in-charge endorsements, and any OEM/authorized dealer certifications. Ensure price-break-up is not uploaded, per ATC clause in the tender terms.

How does the 25% variation clause affect bids for this loader tender in 2025?

Bid submissions must anticipate potential increases or decreases in quantity or duration up to 25%. Bidders should price flexible contingencies and confirm acceptance of revised scope with the GeM LOA upon contract issuance.