East Central Railway Facility Management Services Tender Samastipur Bihar 2026 ISM Lump Sum
Bid Publish Date
04-Jul-2026, 2:41 pm
Bid End Date
25-Jul-2026, 3:00 pm
EMD
₹3,48,650
Value
₹3,97,29,044
Location
Progress
Quantity
8
Bid Type
Two Packet Bid
Categories
11
Tender Overview
East Central Railway invites bids for comprehensive Facility Management Services (Lump Sum) at Running Room Raxaul and Narkatiyaganj, covering housekeeping, cleaning, watch and ward, gardening, linen washing, newspapers, and supply of consumables included in contract cost. Estimated contract value is ₹39,729,045.90 with an EMD of ₹348,650. Location: Samastipur, Bihar. Scope spans round-the-clock housekeeping, waste disposal, and caregiver services, with consumables incorporated. Unique aspect includes multi-service scope under a single lump-sum contract, integrating accommodation upkeep with meal-related support in subsidized meal contexts. Tender emphasizes service-delivery readiness for railway housing facilities and strict adherence to contract variations up to 50% per the option clause. This procurement targets experienced facility management providers capable of managing payroll-compliant staffing for rail premises.
Technical Specifications & Requirements
- Category: Lump sum Facility Management Services for RUNNING ROOM RAXAUL and NARKATIYAGANJ
- Services included: housekeeping, cleaners, gardeners, watch-and-ward, linen washing, meal servicing support, and provision of consumables within contract cost
- Locations: RUNNING ROOM RAXAUL, NARKATIYAGANJ (BIHAR)
- Contract value: ₹39,72,94,545.9 (approx.)
- EMD: ₹3,48,650; bid security to be provided as per tender terms
- Option clause: quantity or duration adjustments up to 50% at contract issuance and execution
- Salary/wages: service provider must pay staff first; claims from buyer include statutory documents
- No BOQ specifics: no itemized technical specs published; scope is cross-functional FM services under lump-sum
Terms, Conditions & Eligibility
- EMD amount: ₹348,650 (security deposit as per terms)
- Payment terms: salaries of deployed staff paid by provider first; reimbursement with statutory documents; payment terms to be aligned with buyer
- Delivery/Execution: round-the-clock service delivery at RUNNING ROOM sites; scope includes garbage disposal and housekeeping
- Documentation: mandatory certificates/documents must be uploaded; non-submission leads to rejection
- Contract flexibility: 50% variation in quantity or duration allowed
- Wages compliance: adherence to PF/ESIC and payroll documentation required
- ** Miscellaneous**: consumables are included in the contract cost; OEM/authorizations may be required per ATC
Key Specifications
-
Product/Service: Lump Sum Facility Management Services for Running Room facilities at Raxaul and Narkatiyaganj
-
Estimated Contract Value: ₹39,729,045.90
-
EMD Amount: ₹348,650
-
Scope includes: housekeeping, cleaning, watch & ward, gardening, linen washing, meal servicing, and consumables included
-
Delivery: round-the-clock service at designated running room locations
-
Variations: contract quantity/duration can increase up to 50% with consent
Terms & Conditions
-
EMD of ₹348,650 is required for bid submission
-
Salaries of deployed staff must be paid by the service provider first
-
Contract variations up to 50% are permissible at issuance and execution
Important Clauses
Payment Terms
Salaries paid by service provider first with subsequent claims from the buyer; must include PF/ESI and payroll bank statements
Delivery Schedule
Round-the-clock housekeeping, watch and ward, and related services at RUNNING ROOM RXL/NKE; consumables provided by provider within contract cost
Penalties/Liquidated Damages
Not explicitly stated in available data; standard tender terms likely apply for service shortfalls
Bidder Eligibility
-
Experience in providing comprehensive facility management services for government or railway facilities
-
Ability to handle payroll, PF/ESI compliance, and statutory documentation
-
Capability to manage consumables within lump-sum contract and deliver 24/7 operations
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Facility Management Services - LumpSum Based - RUNNING ROOM RAXAUL AND NARKATIYAGANJ; Raw materials for subsidized meal; Consumables to be provided by service provider (inclusive in contract cost) , Facility Management Services - LumpSum Based - RUNNING ROOM RAXAUL AND NARKATIYAGANJ; Meal Preparation and servicing to occupant at Running room RXL & NKE; Consumables to be provided by service provider (inclusive in contract cost) , Facility Management Services - LumpSum Based - RUNNING ROOM RAXAUL AND NARKATIYAGANJ; Cleaning work of whole premises including garbage disposal at Running room RXL & NKE round the clock; Consumables to be provided by service provider (inclusive in .. , Facility Management Services - LumpSum Based - RUNNING ROOM RAXAUL AND NARKATIYAGANJ; Housekeeping & caretaker services at Running room RXL & NKE round the clock; Consumables to be provided by service provider (inclusive in contract cost) , Facility Management Services - LumpSum Based - RUNNING ROOM RAXAUL AND NARKATIYAGANJ; Gardening and Beautification services at Running Room RXL & NKE; Consumables to be provided by service provider (inclusive in contract cost) , Facility Management Services - LumpSum Based - RUNNING ROOM RAXAUL AND NARKATIYAGANJ; Watch and Ward services at Running room RXL & NKE round the clock; Consumables to be provided by service provider (inclusive in contract cost) , Facility Management Services - LumpSum Based - RUNNING ROOM RAXAUL AND NARKATIYAGANJ; Supply of newspapers and magazines at Running Room RXL & NKE; Consumables to be provided by service provider (inclusive in contract cost) , Facility Management Services - LumpSum Based - RUNNING ROOM RAXAUL AND NARKATIYAGANJ; Washing of linens using at Running Room RXL & NKE; Consumables to be provided by service provider (inclusive in contract cost)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
30
Delivery Details
Delivery Locations
1
Delivery Cities
Samastipur
Delivery Pincodes
848101
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sarfaraz Alam | 848101,Office of the CLI/Tender ,DRM office ,East central Railway,Samastipur (Bihar) Pin code 848101 | Samastipur | Bihar | 848101 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 6
GeM-Bidding-9560120.pdf
Main Document
Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
Experience Certificates of similar Facility Management contracts
Financial Statements (audited if available)
EMD/Payment security as per tender norms
Technical Bid Documents and Compliance Certificates
OEM Authorization/Authorized Distributor certificates (if applicable)
PF/ESI registration and related payroll documentation
Frequently Asked Questions
Key insights about BIHAR tender market
What documents are required for facility management tender in samastipur Bihar 2026
Bidders must submit GST registration, PAN, experience certificates, financial statements, EMD, technical bid documents, and OEM authorizations if applicable. The bidder should also provide PF/ESI registrations and payroll compliance records to demonstrate statutory adherence.
How to bid for East Central Railway running room facility management tender in 2026
Prepare a lump-sum FM proposal covering housekeeping, watch-ward, linen washing, gardening, and consumables. Include required certifications, EMD details of ₹348,650, and attach payroll and statutory documents. Ensure staff payroll is funded upfront and backed by PF/ESI documents.
What are the essential specifications for running room management tender in Bihar
The tender consolidates multiple services under a lump-sum contract: cleaning, waste disposal, laundry, meal provisioning support, newspapers provisioning, and gardening. No itemized BOQ is published; focus on service quality, round-the-clock operations, and consumables included.
What is the EMD amount for the Samastipur facility management tender 2026
The Earnest Money Deposit required is ₹348,650. This security is mandatory to participate and should be submitted per the tender instructions, typically via RTGS/NEFT or online portal as specified.
What delivery terms apply to railway facility management contracts in 2026
Contracts permit round-the-clock service at RUNNING ROOM locations with consumables included. Variations up to 50% are allowed in scope or duration; ensure readiness to scale services and maintain payroll and statutory compliance during expansion.
How to ensure payroll compliance for railway FM contracts in Bihar
Submit payroll records, PF/ESI registrations, and bank statements showing salary disbursement. The vendor must pay staff first, then claim reimbursement from the buyer with full statutory documentation attached to the claim.
What is the estimated value and scope of the running room FM tender in 2026
Estimated contract value is ₹39,729,045.90 for lump-sum FM services across RUNNING ROOM Raxaul and Narkatiyaganj, including housekeeping, catering support, and consumables. The scope requires 24/7 operations with included consumables.
Which locations are covered under the East Central Railway FM tender 2026
The program covers RUNNING ROOM Raxaul and RUNNING ROOM Narkatiyaganj in Bihar; services include housekeeping, watch and ward, laundry, gardening, and related facilities under a single lump-sum contract.
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Documents 6
GeM-Bidding-9560120.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS