Indian Coast Guard Tentage Services Tender Visakhapatnam Andhra Pradesh 2026 with 25% Scope Flex & 3 Years Experience
Bid Publish Date
18-Sep-2026, 5:09 pm
Bid End Date
23-Sep-2026, 7:00 pm
Location
Progress
RAKey Highlights
- • Local office requirement: Office in Visakhapatnam, Andhra Pradesh with GST/MSME documentation
- • Experience clause: Minimum 3 years in tentage services for ministries/departments
- • Scope flexibility: Lump-sum contracts may be increased by up to 25%
- • EMD/Performance: EMD via DD payable to The Commander CGDHQ-6; DD proofs accepted
- • Service support: Dedicated toll-free number and escalation matrix (5/8 contacts)
- • Blacklisting declaration: Self-declaration required; non-compliance leads to rejection
Tender Overview
The Indian Coast Guard, Department of Defence, seeks a tentage services supplier for lump-sum events at Visakhapatnam, Andhra Pradesh. The contract allows a scope increase of up to 25% and a corresponding value adjustment, with an emphasis on proven service capability for social gatherings and tent rentals/decoration. The bidder must have at least 3 years of tentage experience in government ministries and must provide evidence of GST registration and MSME status for the local office. The procurement favors bidders with a local office and clear EMD/Performance Security options via DD payable at Visakhapatnam. This tender targets firms capable of managing on-site logistics, decor setup, and event support. Unique aspects include a local service presence, a formal escalation path, and mandatory self-declaration on blacklisting. The opportunity requires readiness to supply under a lumpsum framework with flexible quantities and durations as per contract amendment norms.
Technical Specifications & Requirements
- Product/Service: Lump-sum tentage services including rentals, setup, decoration, and event support for social gatherings.
- Location/Delivery: On-site at Visakhapatnam, Andhra Pradesh, with local office evidence required.
- Contract Scope: May increase up to 25% in quantity or duration post-award, with consent from the service provider.
- Experience: Minimum 3 years of tentage services experience in ministries/departments.
- Service & Support: Dedicated/toll-free service number; escalation matrix of 5/8 contacts; real-time issue resolution.
- Documentation: GST certificate and MSME registration for the same category; self-declaration of non-blacklisting; EMD submission via DD acceptable to The Commander CGDHQ-6.
- Post-Award: DD-based performance security acceptable; hard copy delivery within specified timelines; local office proof mandatory.
Terms, Conditions & Eligibility
- EMD/Payment: EMD options include account payee DD; DD payable at Visakhapatnam; post-award payment and security terms to be followed as per GeM conditions.
- Documentation: Upload DD proof with bid; deliver hard copy within 5 days of bid end/open; post-award DD or PBG for performance security with 15-day hard copy delivery.
- Office Location: Service provider must maintain an office in Visakhapatnam, Andhra Pradesh, with GST/MSME proofs.
- Self-Declaration: Bidder must declare non-blacklisting status from any PSU/government body; false declaration leads to rejection.
- Experience Proof: Evidence of at least 3 years in tentage services for government ministries/departments.
- Compliance: Dedicated service desk, escalation matrix, and local presence to ensure timely event execution and support.
Key Specifications
-
Tentage services including rentals and decoration for social gatherings
-
Lump-sum contract structure with up to 25% scope/duration increase
-
Minimum 3 years of relevant government tentage experience
-
Local office presence in Visakhapatnam with GST/MSME proof
-
Dedicated service support and escalation matrix
-
DD-based EMD and post-award performance security options
Terms & Conditions
-
25% contract quantity/duration increase permitted with consent after award
-
Office must be located in Visakhapatnam; GST/MSME proof required
-
3 years tentage experience in Ministries/Departments; non-blacklisting declaration
-
DD-based EMD acceptable; hard copies to be delivered within specified windows
-
Dedicated support line and escalation contacts must be provided
Important Clauses
Payment Terms
EMD via DD payable at Visakhapatnam; post-award security via DD or PBG; payment terms follow GeM GTC
Delivery Schedule
On-site tentage setup, decoration, and support for events as per lump-sum contract; delivery coordination through local office
Penalties/Liquidated Damages
Penalties or LD terms to be specified in contract; escalation and non-performance consequences implied by standard GeM terms
Bidder Eligibility
-
Minimum 3 years of tentage services experience with government entities
-
Valid GST registration and MSME status for the same category
-
Non-bankrupt status; no liquidation or similar proceedings; self-declaration
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | M/s VIJAY EVENTS & ENTERTAINMENTS Under PMA Winner | ₹7,18,500 | Item Categories : Tentage Service Lumpsum Based - Social Gatherings; Tent Rentals, Decoration |
| L2 | SURESH ENGINEERING WORKS Under PMA | ₹7,50,000 | Item Categories : Tentage Service Lumpsum Based - Social Gatherings; Tent Rentals, Decoration |
| L3 | M/s. CSD Enterprises Under PMA | ₹8,46,000 | Item Categories : Tentage Service Lumpsum Based - Social Gatherings; Tent Rentals, Decoration |
🎉 L1 Winner
M/s VIJAY EVENTS & ENTERTAINMENTS Under PMA
Final Price: ₹7,18,500
Reverse Auction Schedule
Start
26-Sep-2026, 8:00 pm
End
28-Sep-2026, 8:00 pm
Duration: 48 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
35
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Tentage Service Lumpsum Based - Social Gatherings; Tent Rentals, Decoration
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
3
Delivery Details
Delivery Locations
1
Delivery Cities
Visakhapatnam
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Visakhapatnam | Visakhapatnam | - | - | Project / Lumpsum Based | - | - |
Authority Records
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Documents 4
GeM-Bidding-9884739.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
GST registration certificate for the bidder's organization
Permanent Account Number (PAN) card
Experience certificates demonstrating at least 3 years of tentage services in government ministries/departments
MSME registration certificate (if applicable) for the same category
DD-based EMD proof payable at Visakhapatnam to The Commander CGDHQ-6
Proof of local office in Visakhapatnam, Andhra Pradesh
Self-declaration of non-blacklisting by any PSU/Government agency
Any additional technical bid documents demonstrating capability and past performance
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid for tentage services tender in Visakhapatnam?
Bidders must submit GST registration, PAN, experience certificates showing at least 3 years of tentage work for ministries, MSME proof for the same category, and EMD via DD payable at Visakhapatnam to The Commander CGDHQ-6. Include local office evidence and a self-declaration of non-blacklisting.
What documents are required for tentage procurement in Andhra Pradesh?
Required documents include GST certificate, PAN, 3-year tentage experience certificates, MSME registration (if applicable), EMD DD proof, proof of a Visakhapatnam office, and the blacklisting declaration. Additional technical bid documents may be requested during submission.
What are the 25% scope increase terms for lump-sum tentage contracts?
The buyer may increase the contract quantity or duration by up to 25% after award, with the service provider's consent. This applies to the overall scope and value, ensuring flexibility for event contingencies and schedule changes.
What standards or certifications are required for this tentage bid?
The tender emphasizes government tentage experience and local office proof; while specific standards aren’t listed, bidders should demonstrate compliance with GST/MSME, and provide a non-blacklisting declaration and EMD via DD as part of the submission.
When must the performance security be submitted for award?
Post-award, the successful bidder may submit a DD in place of PBG for performance security, with the hard copy delivery to the buyer within 15 days of contract award.
How is service support arranged for tentage services in Visakhapatnam?
Bidders must provide a dedicated toll-free service line and an escalation matrix with 5/8 contact numbers for urgent support, ensuring prompt on-site coordination during events.
What evidences prove experience for government tentage projects?
Provide experience certificates showing at least 3 years handling tentage services for Ministries/Departments, including past project names, timelines, and client contact references where permissible.
What is required to prove local presence for service delivery?
Submit a document proving a Visakhapatnam-based office along with GST/MSME certificates specific to the local operation, enabling timely logistics, setup, and service during events.