Gujarat Sports Youth And Cultural Activities Department Tentage Tender Panchmahal 2026-27 Lighting & Catering 250000
Bid Publish Date
09-Oct-2026, 12:45 pm
Bid End Date
22-Oct-2026, 12:00 pm
Value
₹2,50,000
Location
Progress
Key Highlights
- • Local office requirement: bidder must maintain an office in the state of consignee (Gujarat).
- • EMD amount: ₹7,500 via Account Payee Demand Draft in favor of DISTRICT YOUTH DEVELOPMENT OFFICER, PANCHMAHAL, payable at GODHARA.
- • Lumpsum-based scope adjustment: contract quantity/duration may be increased by up to 25% with consent.
- • Service categories: tentage, lighting, mandap, faraskhana, printing, logistics, catering for Yuva Utsav 2026-27.
- • Purchase preference: MSEs from Gujarat with valid Udyam Registration and online credential validation.
- • Payment/Performance: DD can serve as Performance Security; hard copies required within 15 days of award.
Tender Overview
Organization: Sports Youth And Cultural Activities Department, Government of Gujarat. The procurement covers tentage services, lighting, theme-based installation, printing, mandap, faraskhana, logistics, and catering for the JILLA KAKSHA YUVA UTSAAV 2026-27 in Panchmahal, Gujarat (388270) on a lumpsum basis with an estimated value of ₹250,000. The contract allows a scope adjustment of up to 25% and requires the service provider to be locally present in Gujarat. The tender emphasizes non-toxic materials, potential sub-contracting with consent, and performance liability of the principal vendor and any sub-contractor. MSE preference is available for eligible bidders with valid Udyam registrations.
Technical Specifications & Requirements
- Category: Tentage services, lighting, theme-based installations, printing, mandap, faraskhana, logistics, catering for a state festival event.
- Scope includes: event setup, printing materials, venue decor and logistics, and catering coordination under a lumpsum contract.
- EMD: ₹7,500 via DD in favor of DISTRICT YOUTH DEVELOPMENT OFFICER, PANCHMAHAL, payable at GODHARA; submission with bid and hard copy within 5 days of bid end/opening.
- Post-award: performance security via DD is acceptable in lieu of PBG; hard copy delivery within 15 days of award.
- Office presence: bidder must maintain an office in the consignee state.
- Purchase preference: MSEs from Gujarat with valid Udyam Registration; online credential validation.
- No BOQ items are listed; Detailed ATC terms apply.
Terms, Conditions & Eligibility
- Quantity/duration flexibility: up to 25% increase/decrease allowed during contract issuance and execution.
- Financial standing: bidder must avoid liquidation or bankruptcy; an undertaking to this effect is required.
- Compliance: all materials must be non-toxic; toxic items require MSDS.
- Sub-contracting/assignment: requires buyer’s written consent; ultimate liability remains with the principal bidder.
- EMD submission: ₹7,500 via DD; bid includes scanned DD copy; hard copy to be delivered within 5 days; DD for performance security post-award within 15 days.
- Service office: must be located in Gujarat; documentary evidence to be submitted.
- Documents: ensure all required certificates and ATC-corrigenda are uploaded; non-compliance leads to rejection.
- MSE purchase preference applies for eligible bidders with online verification.
Key Specifications
-
Tentage, lighting, theme-based installation, printing, mandap, faraskhana, logistics, catering
-
Estimated contract value: ₹250,000
-
EMD: ₹7,500 via DD
-
Delivery office: Godhra, Gujarat; local office requirement
-
MSE preference for eligible Gujarat-based bidders with Udyam Registration
Terms & Conditions
-
25% scope/duration adjustment allowed during contract issuance and execution.
-
DD-based EMD of ₹7,500; hard copy delivered within 5 days of bid end/opening.
-
Post-award performance security via DD acceptable; hard copy within 15 days.
Important Clauses
Payment Terms
Lumpsum contract; performance security via DD acceptable; no advance terms specified beyond standard GTC.
Delivery Schedule
Delivery/installation window tied to event calendar; 5-day bid-end hard copy submission; 15-day post-award DD submission.
Penalties/Liquidated Damages
Not explicitly stated; ATC/GCT terms may apply; ensure adherence to delivery timelines to avoid penalties.
Bidder Eligibility
-
Must not be under liquidation or bankruptcy; provide undertaking
-
Must have Gujarat-based office; documentary evidence required
-
MSE eligible bidders with valid Udyam Registration and online credential validation
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+20%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
5
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Tentage Service Lumpsum Based - JILLA KAKSHA YUVA UTSAV 2026-27; Lighting, Tent Rentals, Theme Based Installation, ALL PRINTING, MANDAP, FARASKHANA, LOGISTICS, CATERING SERVICES AS PER ATC
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
7
Delivery Details
Delivery Locations
1
Delivery Cities
Panch Mahals
Delivery Pincodes
389001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Pargi Rajeshbhai | 389001,JILLA SEVASADAN, BHAG-2, ROOM NO-35 PANCHMAHAL | Panch Mahals | Gujarat | 389001 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 5
GeM-Bidding-10007075.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
2 Updates Update
Update
Extended Deadline
22-Oct-2026, 6:30 am
Opening Date
23-Oct-2026, 6:30 am
Categories
7
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Required Documents
GST Registration Certificate
Permanent Account Number (PAN)
Experience certificates in relevant events/testimonials
Financial statements or solvency proof
EMD submission document (DD ₹7,500) and scanned copy
Technical bid documents and certificates requested in ATC
OEM authorizations (if applicable) and non-toxic material declarations
Proof of office in Gujarat (address, contact)
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for tentage service tender in Panchmahal Gujarat 2026-27
Bidders should prepare GST, PAN, and financials; submit EMD ₹7,500 via DD to DISTRICT YOUTH DEVELOPMENT OFFICER, Panchmahal, Godhra; upload all ATC-required certificates and ensure local Gujarat office presence. The lumpsum scope includes tentage, lighting, mandap, printing, logistics, and catering; may require 25% scope variation.
What documents are required for the Gujarat event tender 2026-27
Submit GST, PAN, experience certificates, financial statements, EMD DD ₹7,500, technical bids, OEM authorizations (if any), non-toxic declarations, and documentary evidence of a Gujarat office; ensure ATC and corrigenda compliance with bid submission.
What are the eligibility criteria for MSE bidders in Gujarat
Eligible MSE bidders from Gujarat must have valid Udyam Registration and online credential validation; ensure local office presence, and demonstrate prior experience in related event services (tentage, printing, catering) to qualify for purchase preference.
What is the scope of work for JILLA KAKSHA YUVA UTAV 2026-27
Scope includes tentage, lighting, theme-based installation, printing, mandap, faraskhana, logistics, and catering services on a lumpsum basis; contract allows up to 25% increase/decrease; no BOQ items listed; ensure compliance with ATC terms.
When is the EMD payment required for this tender in Gujarat
EMD is ₹7,500 via Demand Draft payable to DISTRICT YOUTH DEVELOPMENT OFFICER, Panchmahal, Godhra; submit scanned DD with bid and deliver hard copy within 5 days of bid end/opening; post-award DD may serve as performance security with 15-day delivery of the DD.
What standards or certifications are required for the tentage tender
While explicit standards are not listed, emphasis is on non-toxic materials and MSDS for toxic items; ensure ATC-compliant certificates; local Gujarat office evidence and MSE credential validation are essential for eligibility.
What is the estimated contract value and payment terms
Estimated value is ₹250,000; payment terms align to lump-sum contract norms with security via DD; specific milestone payments are not detailed in the ATC; bidders should be prepared for standard provincial payment cycles after delivery.
How to ensure compliance with 25% scope adjustment clause
Prepare to scale services up to ₹62,500 additional value or 25% more quantity; obtain written consent from the buyer for scope changes; ensure operational capacity to flexibly increase or reduce services without disrupting the festival schedule.