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GEM

All India Institute Of Medical Sciences AIIMS Audio-Visual Comprehensive Annual Maintenance Tender Guntur Andhra Pradesh 2025

Bid Publish Date

31-Dec-2025, 5:23 pm

Bid End Date

04-Feb-2026, 6:00 pm

EMD

₹1,00,000

Value

₹50,00,000

Location

GUNTUR , ANDHRA PRADESH

Latest Corrigendum Available

Progress

Issue31-Dec-2025, 5:23 pm
Corrigendum28-Jan-2026
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Categories 3

SERVICES WATER LEVEL RECORDER AUDITORIUM

Tender Overview

All India Institute Of Medical Sciences (AIIMS) in Guntur, Andhra Pradesh invites bids for Comprehensive Annual Maintenance of Audio-Visual system. The estimated contract value is ₹5,000,000 with an EMD of ₹100,000. Bidders must demonstrate prior Govt/PSU or reputed private sector experience and, if applicable, provide MSME/NSIC exemption certificates. The procurement emphasizes compliance and security, including a Malicious Code Certificate and a consortium option, while allowing contract quantity/duration adjustments up to 50%. This AMC covers ongoing service, preventative maintenance, and potential upgrades for the AV infrastructure at AIIMS facilities. The absence of project-specific technical specs shifts focus to bidder capability, support response, and delivery readiness, with a strong emphasis on contractual risk-sharing and vendor accountability.

Technical Specifications & Requirements

  • Product/Service: Comprehensive Annual Maintenance of Audio-Visual system for AIIMS facilities in Guntur.
  • Estimated value: ₹5,000,000; EMD: ₹100,000; service scope includes routine maintenance, fault resolution, and potential small upgrades.
  • Experience evidence: Submit Experience Certificate for similar Govt/PSU/private engagements; supply/purchase orders to corroborate credentials.
  • Compliance & security: Include Malicious Code Certificate; ensure no embedded software that could damage equipment or compromise data.
  • Additional conditions: Consortium allowed with lead firm; 50% quantity/duration variation permitted pre- and post-contract; no assignment/sub-contract without prior consent.

Terms, Conditions & Eligibility

  • EMD: ₹100,000 (non-refundable) or exemption if eligible under MSME/NSIC with valid certificate.
  • Experience eligibility: Demonstrated supply/maintenance experience with Govt/PSU or renowned private entities; provide related PO copies.
  • Legal/contractual: Consortium acceptable with joint liability; supplier remains liable for performance.
  • Certifications & documents: Upload Malicious Code Certificate; provide proof of MSME/NSIC exemption if claimed; no assignment without consent; option clause permits 50% adjustment.

Key Specifications

    • Product/Service: Comprehensive Annual Maintenance of Audio-Visual system
    • Estimated value: ₹5,000,000; EMD: ₹100,000
    • Experience requirement: Submit Experience Certificate showing Govt/PSU/private sector maintenance work
    • Security/compliance: Malicious Code Certificate to certify absence of harmful embedded code
    • Contract flexibility: Option Clause permits up to 50% adjustment in quantity or duration
    • Consortium rule: Permissible with joint liability; bid must include an undertaking

Terms & Conditions

  • EMD amount and exemption route for MSME/NSIC must be provided; non-submission risks bid rejection

  • Experience certificates from Government/PSU or established private clients are mandatory

  • Malicious Code Certificate required; ensures software/hardware integrity and IP protection

  • Consortium is allowed with a single leader; all members share liability for contract performance

  • 50% excess settlement/variation option permits pre-issuance quantity/duration changes

  • No assignment or subcontracting without prior Buyer written consent

Important Clauses

Malicious Code Certificate

Bidder must certify that offered hardware/software does not contain embedded malicious code that can inhibit functions, damage equipment, or exfiltrate data. Breach leads to contract termination and potential liability.

Option Clause

Buyer may alter contract quantity or duration by up to 50% before issue and after contract award; bidder must accept revised terms.

Consortium & Sub-contracting

Consortium allowed with lead firm; all members jointly liable. Sub-contracting requires Buyer's prior written consent.

Bidder Eligibility

  • Experience certificate for similar Govt/PSU/private sector AV maintenance

  • GST registration and PAN card

  • MSME/NSIC exemption certificate (if applicable)

  • Proof of prior supply/purchase orders

  • Malicious Code Certificate

  • Consortium undertaking (if applicable)

Documents 10

GeM-Bidding-8651499.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

Scope Of Work Document

SCOPE_OF_WORK

Payment Terms & Condition

PAYMENT

Other Documents

OTHER

Other Documents

OTHER

Buyer uploaded ATC document

ATC

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST Certificate

2

PAN Card

3

Experience Certificates for similar Govt/PSU/private sector engagements

4

Financial statements (as applicable)

5

EMD submission document or MSME/NSIC exemption certificate

6

Technical bid documents demonstrating AMC capability

7

OEM authorizations or approvals (if required by AV OEMs)

8

Malicious Code Certificate

9

Consortium undertaking (if applicable)

10

PO copies or supply/purchase orders for prior relevant work

Corrigendum Updates

2 Updates
#1

Update

28-Jan-2026

Extended Deadline

04-Feb-2026, 6:00 pm

Opening Date

04-Feb-2026, 6:30 pm

#2

Update

21-Jan-2026

Extended Deadline

28-Jan-2026, 6:00 pm

Opening Date

28-Jan-2026, 6:30 pm

Frequently Asked Questions

Key insights about ANDHRA PRADESH tender market

How to bid for AIIMS audio-visual AMC tender in Guntur 2025?

Bidders must meet eligibility by providing Experience Certificates for Govt/PSU work, GST and PAN, and EMD of ₹100,000 unless MSME/NSIC exemption is valid. Include Malicious Code Certificate and consortium undertaking if applicable. Upload OEM authorizations and PO copies for prior work. Prepare a technical bid demonstrating AMC capabilities and service commitments.

What documents are required for AIIMS audio-visual maintenance bid 2025?

Submit GST certificate, PAN, Experience Certificates, financials, EMD submission or MSME exemption, technical bid detailing AMC capacity, Malicious Code Certificate, OEM authorizations, and consortium undertaking if forming a team. Include PO copies of similar completed projects to prove capability.

What are the essential technical requirements for AV AMC AIIMS?

There are no explicit AV specs provided; focus on scope: Comprehensive Annual Maintenance for the AV system, routine servicing, fault resolution, and potential upgrades. Provide evidence of AMC delivery capabilities, service response times, and adherence to security certifications like Malicious Code Certificate.

When is the EMD required for the AIIMS Guntur AV tender 2025?

EMD amount is ₹100,000. Exemption is available if the bidder holds a valid MSME/NSIC registration. Ensure payment proof or exemption certificate is uploaded with the bid package to avoid disqualification.

What is the consortium option for the AIIMS AV tender in Andhra Pradesh?

Consortium is allowed with one leader; all members are jointly and severally liable for contract performance. An undertaking confirming joint liability must be uploaded with the bid, enabling collaboration when no single firm holds complete expertise.

What is the 50% option clause in this AV AMC tender in Guntur?

The buyer may adjust contract quantity or duration up to 50% before award and after issue. Bidders must accept revised quantities or durations and include appropriate invoicing documentation to reflect any added charges within the cap.

What certificates are required to prevent malicious code in this AIIMS bid?

Submit a Malicious Code Certificate confirming no embedded code harms equipment or data. This supports contract integrity and IP protection; non-compliance may lead to rejection or breach consequences per terms.

Which branding or OEM authorizations are needed for AIIMS AV AMC?

Submit OEM authorizations if the AMC covers brand-specific AV systems. Include relevant warranties, service level commitments, and proof of authorized service capability from the original equipment manufacturers to validate maintenance capability.