Hpcl Rajasthan Refinery Limited Reflective Signboards & ACP Board Tender Kachchh Gujarat 2026
Progress
Key Highlights
- • Vendor code creation requires PAN, GSTIN, cancelled cheque, and EFT mandate.
- • Option clause permits ±25% quantity adjustment during and after contract; delivery timelines adjust accordingly.
- • ATC documents govern SLA, scope of supply, PQC and related terms; mandatory compliance for bidders.
- • GST reimbursement is based on actuals or the lower of quoted GST rate; bidder bears applicable tax.
- • No explicit EMD amount published; refer to ATC for precise EMD/submission requirements.
- • No explicit BOQ quantities; 9 items listed with N/A quantities, signaling a broad signage procurement scope.
Tender Overview
Organization: Hpcl Rajasthan Refinery Limited. Procurement: Reflective signboards, ACP boards with/without frames, backlit signboards with extruded aluminum (6 inch), hoardings installation, vinyl printing with adhesive, flex banners, standees, and related product pipeline code writings. Location: KACHCHH, GUJARAT, 370001. Estimated value & EMD: Not disclosed; BOQ indicates 9 items with undefined quantities. Delivery & scope nuance: Options to adjust quantity up to 25% at contract rates; delivery period adjustments linked to original period with a minimum 30 days. Key differentiator: Comprehensive signage supply and installation package across multiple formats with scope expansion under option clause. Unique aspects: ATC references for SLA, PQC, and detailed vendor obligations; GST handling delegated to bidders with actuals or lower applicable rates.
Technical Specifications & Requirements
- No explicit technical specs published; procurement targets signage components: reflective signboards, ACP boards (with/without frame), backlit signs, hoardings, vinyl adhesives, flex banners, standees, and sign writing on pipeline codes.
- Documentation requirements indicate submission of PAN, GSTIN, cancelled cheque, and EFT mandate for vendor code creation.
- ATC documents referenced for service scope, PQC, and terms; SAFETY and quality expectations likely outlined there.
- EMD not disclosed; GST handling remains bidder-responsible with actuals cap.
- Delivery terms: 25% quantity option; delivery timing formula ties to original delivery period with a 30-day minimum.
Terms, Conditions & Eligibility
- EMD: Not explicitly disclosed; bidders must rely on ATC terms for exact amount.
- GST: Bidder bears GST applicability and reimbursement follows actuals or lower rate; maximum quoted rate applies.
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate required for vendor code.
- Delivery: Option clause allows up to 25% quantity variation; delivery period adjustments based on last delivery order date.
- SLA/PQC: Refer to uploaded ATC document for detailed service levels, PQC and penalties.
- Compliance: Upload all certificates/documents sought in ATC; GST and tender-specific forms must be prepared accurately.
Key Specifications
-
Product/service names: Reflective Signboards, ACP Boards with/without frame, Backlit signboards (extruded Al 6 inch), Hoardings, Vinyl Printing with Adhesive, Flex Banners, Standees, Pipeline Codes writing
-
Quantities: Not disclosed in BOQ; 9 items listed with N/A quantities
-
Est. value/EMD: Not disclosed; refer to ATC for exact figures
-
Standards/certifications: Not specified in data; ATC may require SLA/PQC
-
Delivery: 25% quantity adjustment; minimum 30 days additional delivery time
-
Installation/Service: Installation of hoardings and signage as part of scope
-
Brand/OEM: Not specified
Terms & Conditions
-
Option clause allows +/−25% quantity within contract term with adjusted delivery.
-
GST handling is bidder-responsible; reimbursement limited to actuals or lower applicable rate.
-
Vendor-code prerequisites require PAN, GSTIN, cancelled cheque, EFT mandate.
Important Clauses
Payment Terms
GST will be reimbursed as actuals or at the lower rate; payment terms linked to ATC.
Delivery Schedule
Delivery period starts from the last date of original delivery order; minimum 30 days if extended.
Penalties/Liquidated Damages
Penalties/LD details to be as per SLA/PQC in ATC document.
Bidder Eligibility
-
Submit PAN, GSTIN, cancelled cheque, and EFT mandate for vendor code creation
-
Compliance with ATC SLA/PQC terms; the bidder must upload all certificates/documents sought
-
GST and tax compliance with actual or lower applicable rates
Tender Data
Bid Details
Quantity
8916
Category
Reflective Signboards
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Reflective Signboards , Supply and Fixing of ACP Board with frame , Supply and Fixing of ACP Board without frame , Backlit signboards with extruded Al 6inch , Installation of Hoardings board , Vinyl Printing with Adhesive , Supply of Flex Banners , Supply and fixing of Standee , Product Pipeline Codes writing
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
18
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
Kachchh
Delivery Pincodes
370421
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Hemendra Kumar Meena | 370421,HPCL RAJASTHAN Refinery Limited, Crude Oil Terminal, GMB Old Port Road, Near Samundra Township, Mundra, Gujrat, 370421 | Kachchh | Gujarat | 370421 | 500 | 60 | - |
Authority Records
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Documents 6
GeM-Bidding-10001064.pdf
Main Document
Other Documents
OTHER
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
2 Updates Update
Update
Extended Deadline
20-Oct-2026, 9:30 am
Opening Date
21-Oct-2026, 9:30 am
Bill of Quantities (BOQ)
9 Items Sign in to view GEM price trends Sign in for GEM prices
Reflective Signboards
As per SLA
Supply and Fixing of ACP Board with frame
As per SLA
Supply and Fixing of ACP Board without frame
As per SLA
Backlit signboards with extruded Al 6inch
As per SLA
Installation of Hoardings board
As per SLA
Vinyl Printing with Adhesive
As per SLA
Supply of Flex Banners
As per SLA
Supply and fixing of Standee
As per SLA
Product Pipeline Codes writing
As per SLA
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Reflective Signboards | As per SLA | 500 | ft2 | hemendra.hrrl | 60 | |
| 2 | Supply and Fixing of ACP Board with frame | As per SLA | 2,500 | ft2 | hemendra.hrrl | 60 | |
| 3 | Supply and Fixing of ACP Board without frame | As per SLA | 4,000 | ft2 | hemendra.hrrl | 60 | |
| 4 | Backlit signboards with extruded Al 6inch | As per SLA | 300 | ft2 | hemendra.hrrl | 60 | |
| 5 | Installation of Hoardings board | As per SLA | 10 | ea | hemendra.hrrl | 60 | |
| 6 | Vinyl Printing with Adhesive | As per SLA | 300 | ft2 | hemendra.hrrl | 60 | |
| 7 | Supply of Flex Banners | As per SLA | 1,200 | ft2 | hemendra.hrrl | 60 | |
| 8 | Supply and fixing of Standee | As per SLA | 6 | ea | hemendra.hrrl | 60 | |
| 9 | Product Pipeline Codes writing | As per SLA | 100 | ft2 | hemendra.hrrl | 60 |
Categories
4
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Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate duly certified by Bank
Any certificates/documents sought in ATC and Corrigendum
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for reflective signboards tender in Kachchh Gujarat 2026
Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate for vendor code creation. Ensure ATC/SLA documents are uploaded, and prepare for 25% quantity variation. Adhere to GST reimbursement rules and provide any required certificates as per ATC; confirm delivery timelines tied to original order dates.
What documents are required for Hpcl Rajasthan signage procurement 2026
Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, and any other certificates listed in ATC. Ensure GST liability is clearly stated and that all bid documents align with ATC and Corrigendum. Missing documents may lead to rejection.
What are the delivery terms for ACP boards and hoardings tender in Gujarat
Delivery terms permit up to 25% quantity adjustment at contract rates. Delivery period begins from the last date of the original delivery order; extended time is calculated as (increased quantity / original quantity) × original delivery period, with a minimum of 30 days.
Which standards or certifications are required for signage supply in this tender
ATC references SLA/PQC and other terms; exact standards are not listed in available data. Bidders should verify the uploaded ATC document for required certifications and testing norms before submission.
How is GST handled for Hpcl Rajasthan procurement in Gujarat 2026
GST reimbursement is based on actuals or the lower applicable rate of quoted GST. The bidder bears the applicable GST and must ensure GSTIN is valid and claimed properly in the bid submission.
What submission requirements are critical for bidder eligibility in this tender
Submit PAN, GSTIN, cancelled cheque, EFT mandate, and all certificates sought in ATC and Corrigendum. Ensure vendor-code creation documents are complete; upload SLA/PQC related documents as per ATC for eligibility.
When is the option to increase quantity applicable in this tender
Option clause allows increasing contracted quantity up to 25% during order placement and within the contract currency, with delivery time adjustments based on the extended quantity, maintaining minimum 30 days for added delivery.