TenderDekho Logo
GEM

Gujarat Sports Youth And Cultural Activities Department Tentage Service & Catering Tender 2026 Narmada - Lumpsum Tent Rentals & Food Service

Bid Publish Date

30-Jan-2026, 2:37 pm

Bid End Date

09-Feb-2026, 3:00 pm

Location

NARMADA , GUJARAT

Progress

Issue30-Jan-2026, 2:37 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Tentage Service Lumpsum Based - Narmada shram seva shibir; Tent Rentals, Decoration, Logistics & Delivery, Breakfast/Lunch/Dinner 175 dishes per day for 7 days
  • • EMD of ₹15,000 via DD payable to District youth development officer, Narmada; hard copy due within 5 days of bid end/opening
  • • Post-award payment security: DD can substitute for PBG; hard copy to buyer within 15 days of award
  • • Purchase preference for MSEs from Gujarat with valid Udyam Registration
  • • Contract quantity/duration variation up to 25% at issue and after award
  • • Office of service provider must exist in the consignee state; documentary proof required
  • • Sub-contracting requires prior written consent; seller remains jointly liable with sub-contractors
  • • No BOQ items; scope inferred from tender title and ATC/ATC amendments; emphasis on service quality and safety

Tender Overview

The procurement by the Gujarat Department of Sports, Youth and Cultural Activities targets a comprehensive tentage service package for the Narmada shram seva shibir. Core offerings include tent rentals, decoration, logistics and daily meal provisioning: 175 dishes per meal (breakfast, lunch, dinner) for 7 days, plus 20-liter water jug provision (30 jugs). The lump-sum contract emphasizes end-to-end event support with on-site service delivery and a 25% quantity/duration flexibility clause. EMD is specified as ₹15,000 via Demand Draft payable to the District Youth Development Officer, Narmada. An office of service provider must be located within the consignee state. MSEs from Gujarat with valid Udyam registration get purchase preference.

Technical Specifications & Requirements

  • Service scope: tentage, decoration, logistics, and catering for 175 dishes per meal across 3 daily meals over 7 days; water jugs as specified
  • EMD: ₹15,000 via Account Payee DD; DD payable to “District youth development officer, Narmada”
  • Payment/Performance: DD submission allowed as EMD; after award, DD can substitute for PBG with hard copy within 15 days
  • Vendor eligibility: service provider must have an office in the Consignee state; no explicit product spec details; non-toxic materials requirement applies to supplies
  • Annexures/Certificates: bidders must upload required certificates as per tender terms; procurement favors MSEs with state-level preference
  • Quantity variation: contract quantity or duration may vary up to 25% at issue and after contract award
  • Sub-contracting: prohibited without prior written consent from buyer; joint and several liability remains
  • Documentation: bidders must ensure submission of all mandatory documents and undertake financial standing checks

Terms, Conditions & Eligibility

  • EMD: ₹15,000 via Demand Draft; payable to District youth development officer, Narmada; hard copy required within 5 days of bid end/opening
  • Payment terms: details not fully specified; DD/PBG options available; post-award DD submission timeline is 15 days
  • Service location: office of service provider must be located in the consignee state; documentary evidence required
  • Purchase preference: MSEs from Gujarat with valid Udyam Registration receive priority
  • Compliance: bidders must avoid liquidation or bankruptcy; non-toxic materials preferred; safety data may be required for toxic items
  • Liability: seller remains jointly and severally liable with any assignee/sub-contractor
  • Tender execution: no BOQ items; scope is based on tender title and ATC/ATC amendments; certificates must be uploaded

Key Specifications

  • Tentage, decoration, logistics, and catering for 175 meals per day (breakfast, lunch, dinner) for 7 days

  • Water provision: 20 liter jug requirement, total 30 jugs

  • EMD: ₹15,000 via Demand Draft payable to District youth development officer, Narmada

  • Delivery/Service location: supplier office in consignees state; on-site service capability

  • Safety: non-toxic supplies; MSDS available for toxic items if used

  • Contract flexibility: quantity/duration can vary up to 25% at bid issue and post-award

Terms & Conditions

  • EMD of ₹15,000 via DD; hard copy delivery within 5 days of bid end/opening

  • Post-award, DD can substitute for PBG; 15-day timeline for hard copy submission

  • MSEs from Gujarat with valid Udyam Registration receive purchase preference

Important Clauses

Payment Terms

EMD is ₹15,000 via DD; post-award DD can replace PBG; final payment terms to be confirmed

Delivery Schedule

On-site service delivery for 7 days; quantity/duration variation up to 25% allowed at contract issue and after

Penalties/Liquidated Damages

Penalties/LD details not explicitly stated; contract terms may include LD for non-performance

Bidder Eligibility

  • Office of service provider must be located within the consignee state

  • Not under liquidation, court receivership, or bankruptcy

  • Non-toxic materials compliance; MSDS for toxic items if applicable

Documents 8

GeM-Bidding-8902040.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

Technical Specification/Buyer Specification Document

TECHNICAL

Technical Specification/Buyer Specification Document

TECHNICAL

Technical Specification/Buyer Specification Document

TECHNICAL

Technical Specification/Buyer Specification Document

TECHNICAL

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

5 found

Tentage Service Lumpsum Based - Republic Day; Floorings, Air Conditioning, Lighting, Tent Rentals,

Dg Of Defence Estate

RAMGARH, JHARKHAND

Posted: 14 January 2026
Closed: 21 January 2026
GEM

Gujarat Sports Youth And Cultural Activities Department Tentage & Event Services Tender NAVSARI 2026 - UNAI UTSAV 2025-26 Standards

N/a

NAVSARI, GUJARAT

Posted: 9 January 2026
Closed: 20 January 2026
GEM

Indian Coast Guard Tentage & Event Equipment Tender Daman & Diu 2026 IS 550/SOW 2025

Indian Coast Guard

DAMAN, DAMAN & DIU

Posted: 15 January 2026
Closed: 19 January 2026
GEM

Indian Navy Tentage & Event Rentals Tender 2026- Adventure Camp Decor Lighting Climate Control 25% Variation

Indian Navy

VISAKHAPATNAM, ANDHRA PRADESH

Posted: 7 January 2026
Closed: 17 January 2026
GEM

Gujarat Sports Youth And Cultural Activities Department Tentage Service Tender Junagadh 2026 - National Handball Under 17 Women Lights, Flooring, Decor, Power, Safety Standards 2026

N/a

JUNAGADH, GUJARAT

Posted: 2 January 2026
Closed: 15 January 2026
GEM

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar event/tacilities provisioning

4

Financial statements or proof of financial standing

5

EMD submission document (DD ₹15,000) and scanned copy

6

Technical bid documents and certificates as per ATC

7

OEM authorizations (if any) and non-toxic/material safety declarations

8

Proof of office established in the state of Consignee

9

Any other documents specifically called out in ATC/TC

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for tentage service tender in Gujarat 2026?

Bidders should prepare EMD ₹15,000 via DD payable to District youth development officer, Narmada, and ensure submission of GST, PAN, experience certificates, and financial statements. The office must be in the consignee state, with MSE preference for Gujarat-based firms; post-award DD may substitute PBG within 15 days.

What documents are required for Narmada tentage tender in 2026?

Required documents include GST registration, PAN card, experience certificates for similar events, financial statements, EMD/DD proof, technical bid documents, and any OEM authorizations; ensure non-toxic material declarations and proof of local office in the consignor state.

What are the catering quantities in this Gujarat tender 2026?

The contract covers breakfast, lunch, and dinner at 175 dishes per day for 7 days, plus provision of 30 water jugs of 20 liters each; totals indicate comprehensive on-site food service and hydration for participants.

What is the EMD amount and payment method for this bid?

EMD is ₹15,000 via Account Payee Demand Draft in favor of District youth development officer, Narmada; scanned DD proof must accompany bid, with hard copy delivered within 5 days post bid end/opening.

Are there quantity adjustments allowed in this tentage tender?

Yes, there is a flexible clause permitting up to 25% increase or decrease in contract quantity or duration at the time of contract issue and again after award, subject to supplier acceptance.

What are the eligibility criteria for MSEs in this Gujarat tender?

MSEs from Gujarat with valid Udyam Registration receive purchase preference; credentials must be online-validated; ensure local office presence and non-toxic material compliance for all supplies.

Similar Tenders

1 found
Urgent

Tentage Service Lumpsum Based - Seminar; Floorings, Tent Rentals, Decoration, Furniture & Equipment

Northern Coalfields Limited

Est: ₹2.9 L
⏰ Deadline: 4 days left
🛒 Type: Service
View GEM