Southern Railway LED Batten Light Tender 2026 Southern Railway IS 10322 Part 5 Sec 1 2012 Bid
Bid Publish Date
09-Sep-2026, 11:43 am
Bid End Date
19-Sep-2026, 9:00 am
Location
Progress
Key Highlights
- • Only BIS-licensed suppliers for IS 10322 (Part 5 Sec 1 2012) eligible for bulk orders
- • IS 10322 compliance required; type test certificates and approvals must accompany bid
- • Material Test Certificate mandatory with supply; buyer’s lab results govern acceptance
- • Delivery clause allows up to 25% quantity variation during/after contract at contracted rates
- • Liquidated damages applicable for delivery delays; damages may equal security deposit for non-compliance
- • GST payable by bidder; reimbursement as per actuals or applicable rates (whichever is lower)
Tender Overview
The procurement is for the Southern Railway in India, under the Indian Railways umbrella, for the procurement of LED Batten Light (LED Tube Light) – V2, Q2 as a supply-only contract. The estimated value and EMD are not disclosed in the available data. The scope emphasizes firm BIS-compliant LED fixtures and requires Material Test Certificates to accompany delivery. A key differentiator is the option clause allowing a quantity variation up to 25% during or after contract award, with corresponding delivery time adjustments. Mandatory BIS-based certification and type/test certificates are required, and GST considerations are to be handled by bidders. The ATC imposes penalties for non-compliance and delays, stressing quality control and acceptance through the buyer’s lab.
Technical Specifications & Requirements
- Product: LED Batten Light / LED Tube Light (V2) – Q2; scope: Supply of Goods only.
- Certifications: BIS license; IS 10322 (Part 5 Sec 1, 2012 latest); type test and approval certificates; material test certificate to accompany shipment.
- Documentation: Upload BIS certificate, type test certificate, and other product specifications as prescribed in the bid document; attach material test certificates with supply.
- Quality & acceptance: Material will be tested by the buyer’s laboratory; lab results are the sole acceptance criterion.
- Terms: GST payable at actuals or as applicable; option clause allows up to 25% quantity variation; delivery period starts from the last date of the original delivery order; extension formula applies with a minimum 30 days.
- Penalties: Liquidated damages for delay; damages equal to the security deposit value for non-compliance; ATC governs detailed conditions.
Terms, Conditions & Eligibility
- EMD/Deposit: Not disclosed in the data; bidders must review ATC for exact amounts.
- Eligibility: Only valid BIS license holders for IS 10322 are eligible for bulk orders; must submit BIS certificate with bid.
- Delivery & penalties: Delays attract LD as per contract terms; extension time calculation is specified in the option clause.
- Payment: GST handling is bidder’s responsibility; payment terms aligned with contract after delivery acceptance.
- Documentation: Submit BIS license, type test certificates, material test certificates, OEM authorizations if applicable, and any other prescribed certificates.
- Warranty/AMC: Not fully stated; ATC references warranty terms to be provided by contract.
Key Specifications
-
Product/service: LED Batten Light / LED Tube Light (V2) – Q2, supply of goods only
-
Standards: IS 10322 (Part 5 Sec 1 2012 latest); BIS certification
-
Certificates: Material Test Certificate, Type Test Certificate, BIS license
-
Acceptance: Buyer’s lab testing; results are sole criteria for acceptance
-
Delivery: Option clause allows up to 25% quantity variation; delivery starts from last DO date
-
Warranty/Support: Not fully specified; follow ATC and contract terms
Terms & Conditions
-
Option clause permits up to 25% quantity variation at contracted rates
-
BIS IS 10322 compliance mandatory for bulk orders with BIS certificate
-
Material Test Certificate required; buyer lab results govern acceptance
Important Clauses
Payment Terms
GST is bidder’s responsibility; reimbursement per actuals or applicable rate; payment aligned with contract after delivery acceptance
Delivery Schedule
Delivery period starts from the last date of the original delivery order; extension time computed as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Liquidated damages apply for delays; damages equaling security deposit for non-compliance; ATC governs detailed conditions
Bidder Eligibility
-
Must hold valid BIS license for IS 10322
-
Capability to supply LED Batten Lights per IS 10322 specifications
-
Submit Material Test Certificate with bid and complete required documentation
Tender Data
Bid Details
Quantity
600
Bid Type
Single Packet Bid
Bid Validity
100 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Warranty Period
3 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
LED Batten Light (LED Tube Light) (V2) (Q2)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Villupuram
Delivery Pincodes
605602
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Karthikeyan Pandurengan | 605602,OFFICE OF THE SR SECTION ENGINEER ELECTRICAL TRAIN LIGHTING AND AC SOUTHERN RAILWAY. TPJ DIVISION VILLUPURAM | Villupuram | Tamil Nadu | 605602 | 600 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9867698.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
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Required Documents
GST registration certificate
PAN card
BIS license for IS 10322
Type test certificate and approval certificates
Material Test Certificate to accompany supply
OEM authorization (if applicable)
Financial statements (as required by bidder)’s documentation
Experience certificates for similar LED lighting supply (if required by ATC)
Frequently Asked Questions
How to bid for LED batten light tender in Southern Railway 2026
Submit BIS license for IS 10322, type test and approval certificates, and Material Test Certificate with the bid. Ensure GST handling per bidder guidance. The contract allows up to 25% quantity variation; delivery starts from the last original DO date and delays attract LD as per ATC.
What documents are required for LED light supply bid in Railways
Provide GST registration, PAN, BIS license for IS 10322, type test certificate, material test certificate, OEM authorizations if any, and financial statements as requested. Upload all prescribed certificates with the bid and follow the ATC specific terms for delivery.
What standards apply to LED batten light tender by Southern Railway
The tender requires IS 10322 (Part 5 Sec 1 2012 latest) compliance, BIS license, and type test/approval certificates. Product must be IS 10322 compliant, with material test results acceptable to the buyer’s laboratory.
What are the delivery and penalty terms for delay
Delivery starts from the last date of the original delivery order; LD applies for delays; extension time formula is (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; damages may equal security deposit for non-compliance per ATC.
How is GST handled for LED light procurement in Railways
Bidder bears GST responsibility; reimbursement will be at actuals or applicable rates, whichever is lower, subject to quoted GST percentage. Include GST details in bid submission to avoid discrepancies.
What is the requirement for material testing in this LED light tender
A Material Test Certificate must accompany each supply; the buyer’s lab will test the material and its results are the sole criterion for acceptance. Ensure certificate aligns with IS 10322 and BIS standards.
Who must hold BIS certification for bulk LED light orders
Only valid BIS license holders for IS 10322 are eligible for bulk orders; bidders must submit BIS certificate with bid to qualify for consideration in this Southern Railway procurement.