Indian Army Jalandhar Material Spare Parts Tender 2026 - IS/Depot Quality, 12 Month Warranty, 25% Option

Tender Overview

The procurement opportunity is issued by the Indian Army (Department Of Military Affairs) for spare parts and depot components located in JALANDHAR, PUNJAB - 144001. The scope covers five item lines described as LV7, LV6, and related components (brake chembers, clutch release, bearing balls, spanners, and pliers) used in military depots. The estimated value is not disclosed; however, the contract includes a standard 25% quantity option and a 12-month warranty on all Schedule items. Depot sample conformity and independent quality vetting are required before bulk supply. This bid targets suppliers capable of matching depot samples and delivering within extended windows if options are exercised.

Key differentiators include the depot verification of items, a robust warranty framework, and a risk-sharing approach on delivery timelines via an option clause. Unique clauses emphasize physical depot checks, originality of documents, and a strict warranty certification. The tender emphasizes supply chain fidelity to depot samples and quality assurance oversight.

Technical Specifications & Requirements

• No explicit technical specifications are published in the notice; depot sampling governs acceptance.
• Items span brake-related hardware, bearings, spanners, and combination pliers used in defense stores.
• Warranty: 12 months across all Schedule items; submit a warranty certificate on letterhead.
• Quality control: Depot will perform independent vetting; ensure all documents are authentic and warehouse-ready before submission.
• Delivery: If option clause is exercised, delivery period adjusts using the formula provided, with a minimum of 30 days.
• EMD: Noted as 1 (interpretation may require clarification at bid opening).

Terms, Conditions & Eligibility

• Quantity option: Purchaser may increase/decrease up to 25% of bid quantity; extended delivery time calculated as (Increased quantity/Original quantity) × Original delivery period, min 30 days.
• Depot verification: Items to be matched with depot sample; bidders must physically verify at depot premises at their own expense.
• Warranty: 12 months for all items; submit warranty certificate with bid.
• Documentation: Undertake 100% genuineness certificate for uploaded bid documents; ensure original EMD reaches before bid opening.
• Penalties: Liquidated damages at 0.5% per week, max 10% of contract value; SLA terms apply if relevant.
• Risk & Expense: Buyer reserves rights on delivery conformity and defect-free supply; non-compliant deliveries incur LD.
• Compliance: Bidders must adhere to all terms and ensure timely delivery and quality control as per depot standards.