Pandit Sundarlal Sharma Open University Scanning & Digitisation Tender Bilaspur Chhattisgarh 2026 IS0 compliant DS & Printing 2026
Bid Publish Date
07-May-2026, 6:02 pm
Bid End Date
28-May-2026, 10:00 am
EMD
₹5,00,000
Location
Progress
Quantity
6203000
Bid Type
Two Packet Bid
Categories
4
Tender Overview
Pandit Sundarlal Sharma Open University (PSOU), Bilaspur, Chhattisgarh invites bids for mixed services comprising Scanning and Digitisation (Version 2), printing of Main Answer booklets (20 pages), Assignment Answer booklets (16 pages), and related activities including Digital Evaluation OSM with report generation, Result Processing with Tabulation Registers (02 sets), and issuing Degree and Marksheet prints. The scope also includes printing on parchment paper for marksheets (120 GSM) with seven security features and degree printing on 330 micron durable material with seven security features, plus DS (Digital Secure Certificate Management System) data security. The tender is located in Bilaspur, Chhattisgarh, with an EMD of ₹5,00,000. The buyer allows quantity/duration adjustments up to 25% before award, to accommodate project scope changes.
- Organization: Pandit Sundarlal Sharma Open University
- Location: Bilaspur, Chhattisgarh
- Procurement focus: Scanning, digitisation, printing, evaluation, and secure certificate management
- Key differentiator: Version 2 scope including digital evaluation and secure certificate management system
- Estimated value: Not disclosed; EMD specified as ₹5 Lakh
Technical Specifications & Requirements
- Scope items include: scanning of Main Answer booklet (20 pages) and Assignment Answer booklet (16 pages);
- Printing requirements cover: Main Answer booklets (20 pages), Marksheet on parchment paper 120 GSM with seven security features, Degree on 330 micron durable material with seven security features;
- Digital delivery: Digital Secure Certificate Management System, Data Security (DS) as per scope; Digital Evaluation OSM with complete evaluation report; Tabulation Register printing (02 sets);
- Quality/context: No explicit technical standards listed in the data; documentation should demonstrate capability in high-volume scanning, secure printing, and data integrity; experience in academic evaluation workflows recommended.
- Delivery/installation: Not specified; bidders should assume on-site processing and secure data handling as per university policy.
- Experience/credentials: No explicit years stated; emphasize ability to handle multi-format printing, scanning, and secure certificate management.
Terms, Conditions & Eligibility
- EMD: ₹5,00,000 (paid as per bid terms);
- Quantity/duration flexibility: Up to 25% increase/decrease allowed before contract issuance; after award, same percentage cap;
- Delivery timeline: Not specified; bidders should propose realistic schedules aligned with university calendar;;
- Payment terms: Not specified in data; bidders should reference standard state government/NIT practices;;
- Documents required: GST, PAN, experience certificates, financial statements, EMD submission proof, technical bid documents, OEM authorizations (where applicable);
- Penalty/LD: Not detailed; bidders should inquire about SLAs and security features for DS and printing integrity;
- Warranty/AMC: Not specified; bidders may propose standard support terms for DS and printing equipment.
Key Specifications
-
Scanning of Main Answer booklet (20 pages) and Assignment Answer booklet (16 pages)
-
Printing of Main Answer booklet (20 pages)
-
Printing of Marksheet on parchment paper of 120 GSM with seven security features
-
Printing of Degree on durable, non-tearable material of 330 micron with seven security features
-
Digital Secure Certificate Management System (DS) data security
-
Digital Evaluation OSM with complete evaluation report
-
Result Processing of Answer booklet and printing of Tabulation Register (02 Sets)
Terms & Conditions
-
EMD amount ₹5,00,000; submission proof required with bid
-
Quantity/duration variation up to 25% before award; after award, same cap
-
Deliverables include scanning, printing (multiple formats), evaluation, DS data security
Important Clauses
Payment Terms
Not specified in data; bidders should seek standard government terms; ensure DS and printing milestones align with payments
Delivery Schedule
Not specified; bidders must propose timelines aligned to academic calendar; confirm delivery milestones with university
Penalties/Liquidated Damages
Not specified; bidders should request LD clauses tied to data security breaches, late printing, or failed scans
Bidder Eligibility
-
Experience in scanning, digitisation, and academic printing projects
-
Demonstrated ability to manage secure data handling (DS) and certificate management
-
Compliance with GST, PAN, and requisite financial standing as per terms
-
Capability to supply high-volume printing on parchment 120 GSM and 330 micron degree material
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Scanning and Digitisation Service (Version 2) - Printing of Main Answer booklet (20 pages) (As per scope of work); Printing of Main Answer booklet (20 pages) (As per scope of work) , Scanning and Digitisation Service (Version 2) - Printing of Assignment Answer booklet (16 Pages) (As per scope of work); Printing of Assignment Answer booklet (16 Pages) (As per scope of work) , Scanning and Digitisation Service (Version 2) - Scanning of Main Answer booklet (20 pages); Scanning of Main Answer booklet (20 pages) , Scanning and Digitisation Service (Version 2) - Scanning of Assignment Answer booklet (16 Pages) as per scope of work; Scanning of Assignment Answer booklet (16 Pages) , Scanning and Digitisation Service (Version 2) - Digital Evaluation OSM with report generation of complete evaluation, as per scope of work; Digital Evaluation OSM with report generation of complete evaluation, as per scope of work , Scanning and Digitisation Service (Version 2) - Result Processing of Answer booklet and printing of Tabulation Register (02 Sets) (as per scope of work); Result Processing of Answer booklet and printing of Tabulation Register (02 Sets) (as per scop.. , Scanning and Digitisation Service (Version 2) - Printing of Marksheet (Printing of Marksheet shall be on Parchment Paper of 120 GSM with seven security features) (As per scope of work); Printing of Marksheet (Printing of Marksheet shall be on Parchme.. , Scanning and Digitisation Service (Version 2) - Printing of Degree (Printing of Degree shall be on durable, Non- Tearable, Material thickness 330 micron with seven security features) (As per scope of work); Printing of Degree (Printing of Degree shall.. , Scanning and Digitisation Service (Version 2) - Digital Secure Certificate Management System, Data Security (DS) (As per scope of work); Digital Secure Certificate Management System, Data Security (DS) (As per scope of work)
Authority Records
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Documents 9
GeM-Bidding-9299827.pdf
Main Document
BOQ Document
BOQ
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates in scanning/digitisation/academic printing
Financial statements or turnover proof
EMD submission proof (₹5,00,000)
Technical bid documents demonstrating capability for high-volume scanning/printing
OEM authorizations or dealer certificates (if applicable)
Any DS/Certificate Management System credentials or certifications
Corrigendum Updates
2 Updates Update
Update
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | LEARNING SPIRAL LIMITED Under PMA | 27-05-2026 13:21:56 | |
| 2 | MAGNETIC INFOTECH PRIVATE LIMITED Under PMA | 27-05-2026 22:27:30 | |
| 3 | MEVRICK SOLUTION PRIVATE LIMITED Under PMA | 27-05-2026 16:23:18 | |
| 4 | MICRONIC INFOTECH SERVICES PRIVATE LIMITED Under PMA | 27-05-2026 18:01:41 | |
| 5 | PRINTOGRAPHY SYSTEMS (INDIA ) PRIVATE LIMITED Under PMA | 28-05-2026 08:52:52 | |
| 6 | SECURAPRINT PRIVATE LIMITED Under PMA | 27-05-2026 20:05:56 | |
| 7 | SYSTOMAT SOLUTIONS PRIVATE LIMITED Under PMA | 27-05-2026 19:07:32 | |
| 8 | TECHNOTOUCH SOLUTIONS PRIVATE LIMITED Under PMA | 27-05-2026 23:06:02 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| H1 | SYSTOMAT SOLUTIONS PRIVATE LIMITED Under PMA | Item Categories : Scanning and Digitisation Service (Version 2) - Printing of Main Answer booklet (20 pages) (As per | |
| H2 | SECURAPRINT PRIVATE LIMITED Under PMA | Item Categories : Scanning and Digitisation Service (Version 2) - Printing of Main Answer booklet (20 pages) (As per | |
| H3 | PRINTOGRAPHY SYSTEMS (INDIA ) PRIVATE LIMITED Under PMA | Item Categories : Scanning and Digitisation Service (Version 2) - Printing of Main Answer booklet (20 pages) (As per | |
| H4 | TECHNOTOUCH SOLUTIONS PRIVATE LIMITED Under PMA | Item Categories : Scanning and Digitisation Service (Version 2) - Printing of Main Answer booklet (20 pages) (As per |
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about CHHATTISGARH tender market
How to bid for PSOU scanning and printing tender in Bilaspur?
Bidders must submit the EMD of ₹5,00,000 along with GST, PAN, experience certificates, financial statements, and OEM authorizations. Provide technical bid detailing scanning capacity, printing on parchment 120 GSM, and degree material 330 micron. Include DS data security capabilities and digital evaluation workflow.
What documents are required for PSOU scanning tender in Chhattisgarh?
Required documents include GST certificate, PAN card, experience certificates for scanning and printing, financial statements, EMD proof, technical bid documents, and OEM authorizations if applicable. Ensure data security credentials for DS and demonstration of evaluation software capabilities.
What are the key technical specs for degree printing in this bid?
Degree printing requires durable, non-tearable material at 330 micron with seven security features. Ensure printing meets durability standards and integrates anti-tamper features. Include sample proofs and certification for material thickness and finish as part of technical bid.
What is the EMD amount for the university bid in Bilaspur?
EMD for this tender is ₹5,00,000. Submit via online payment or bank demand draft per university guidelines. Ensure EMD validity aligns with bid submission date and remains refundable as per procurement rules if the bid is unsuccessful.
How will quantity variation work if contract awarded in Bilaspur?
Bid intends allow up to 25% variation in contract quantity or duration before award. After award, the same 25% cap applies. Suppliers must plan scalable capacity and confirm revised milestones with the university during contracting.
What standards govern DS data security in this PSOU tender?
The tender requires a Digital Secure Certificate Management System (DS) and data security provisions. Provide system architecture, encryption standards, access controls, and audit trails. Demonstrate compliance with university DS requirements and ensure secure data handling for scanned and evaluated materials.
When will the scanning and digitisation deliverables be due?
Delivery timelines are not specified in the data. Bidders should propose detailed schedules for scanning, printing, evaluation, and certificate issuance. Align milestones with academic calendars and ensure contingency buffers for large-volume scans.
What is required for the Digital Evaluation OSM with report?
Bidders must demonstrate capability to perform complete digital evaluation, generate evaluation reports, and provide data export formats. Include sample OSM workflow, report templates, and integration plans with tabulation printing for two sets.
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Unlock Tender Documents
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Documents 9
GeM-Bidding-9299827.pdf
Main Document
BOQ Document
BOQ
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS