Server,Windows Server 2022,Server Rack,24-Port Gigabit Switch,CAT 6 Cable,Panel for Switch Rack,IO
Indian Army
DHEMAJI, ASSAM
Posted:
4 October 2025
Closed:
18 October 2025
GEM
GEM
Indian Army Server & NAS Procurement GANJAM Odisha 2025 - IS Standards & OEM Auth Requirements
Progress
Issue23-Dec-2025, 7:37 pm
AwardPending
Quantity
6
Category
Server
Bid Type
Two Packet Bid
Categories
4
Tender Overview
The procuring organization is the Indian Army under the Department Of Military Affairs for a bundle of IT hardware and services located in GANJAM, ODISHA - 760001. Items include Server, Server Rack, LAN Tester, Server Switch 8Port, NAS, and related Installation charges with an estimated value of ₹599,904.00 and an EMD of ₹25,000. The contract allows a ±25% quantity variation at the contracted rates, with delivery timing linked to the original delivery period and exercised option dates. An OEM authorization requirement is stated, along with several documentary prerequisites. The tender emphasizes compliance, stamping, and MSME status as part of eligibility.
Technical Specifications & Requirements
- No technical specifications are published beyond item categories (Server, Server Rack, LAN Tester, Server Switch 8Port, NAS) and installation charges.
- Mandatory bidder prerequisites include: OEM authorization letter, Non-Conviction Certificate, EMD submission, stamped & attested documents, MSME certificate, and a compliance statement.
- Additional delivery-time calculation uses the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
- BOQ lists 6 items but actual quantities/units are not provided; bidders should prepare to supply multiple hardware categories under the stated scope.
Terms, Conditions & Eligibility
- EMD: ₹25,000
- Optional quantity expansion up to 25% during contract execution
- Delivery period adjustment depends on the original delivery period and extended timelines
- Required documents: OEM auth letter, Non-Conviction Certificate, EMD document, stamped ATC-compliant submissions, MSME certificate, tender terms acceptance, and compliance statement
- Compliance with all ATC clauses and statutory requirements is mandatory for bid submission
Key Specifications
-
- Item categories: Server, Server Rack, LAN Tester, Server Switch 8Port, NAS, installation charges
-
- Estimated value: ₹599,904.00
-
- EMD: ₹25,000
-
- Quantity variation: up to 25% during contract and currency
-
- Delivery formula: (Increased quantity ÷ Original quantity) × Original delivery period with minimum 30 days
-
- OEM requirement: Auth letter from reputed original manufacturer (OEM)
Terms & Conditions
-
EMD amount and submission method required
-
Quantity can vary by up to 25% at contract placement and during currency
-
Delivery period calculated with a defined formula and minimum 30 days
Important Clauses
Payment Terms
Not specified in tender data; bidders should seek clarity during bid submission per ATC
Delivery Schedule
Delivery timing linked to the last date of original delivery order with option-based extensions; minimum 30 days for extended periods
Penalties/Liquidated Damages
Not defined in provided data; ATC requires compliance; assess penalties during contract negotiation
Bidder Eligibility
-
Must provide OEM authorization letter from the original manufacturer
-
Must submit EMD ₹25,000 as specified
-
Must furnish Non Conviction Certificate and MSME certificate (if applicable)
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Tender Results
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Bill of Quantities (BOQ)
6 Items
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) |
|---|---|---|---|---|---|---|
| 1 | Server | Server | 1 | nos | nisha@mhg2024 | 30 |
| 2 | Server RACK | Server RACK | 1 | nos | nisha@mhg2024 | 30 |
| 3 | LAN Tester | LAN Tester | 1 | nos | nisha@mhg2024 | 30 |
| 4 | Sercer Switche 8Port | Sercer Switche 8Port | 1 | nos | nisha@mhg2024 | 30 |
| 5 | NAS | NAS | 1 | nos | nisha@mhg2024 | 30 |
| 6 | Installation charges | Installation charges | 1 | job | nisha@mhg2024 | 30 |
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Historical Data
Required Documents
1
OEM authorization letter
2
Non Conviction Certificate
3
EMD submission document
4
All documents stamped and attested with ATC
5
MSME certificate (if applicable)
6
Tender terms and condition acceptance letter
7
Compliance statement
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid in the Indian Army server NAS tender in Odisha 2025?
Bidders must submit OEM authorization letters, EMD ₹25,000, Non Conviction Certificate, MSME certificate if applicable, stamped ATC-compliant documents, and a compliance statement. Ensure alignment with item categories (Server, NAS, LAN tester, 8Port switch) and accept terms on quantity variation up to 25%.
What documents are required for the Odisha IT hardware tender 2025?
Required documents include OEM authorization, Non Conviction Certificate, EMD submission, all documents stamped and attested, MSME certificate, tender terms acceptance letter, and a compliance statement. Prepare GST/PAN as part of standard submissions where applicable.
What are the delivery terms for the Indian Army IT equipment tender Odisha?
Delivery is calculated with the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days. The option to extend delivery may apply during contract currency, maintaining contracted rates.
What is the EMD amount for the Odisha IT hardware procurement?
The EMD amount is ₹25,000. Submit the EMD as specified in the tender terms, ensuring proper payment method and reference within your bid package to qualify for evaluation.
Which item categories are included in the GANJAM Odisha procurement?
Categories include Server, Server Rack, LAN Tester, Server Switch 8Port, NAS, and associated Installation charges. The BOQ shows six items, though exact quantities are not disclosed in the data provided.
Are MSME status and OEM approvals mandatory for this bid in Odisha?
Yes. An MSME certificate is requested, along with an OEM authorization letter from the original manufacturer. These are critical for eligibility and to avoid disqualification during evaluation.
What are the key eligibility criteria for the Indian Army IT equipment tender?
Key criteria include OEM authorization, EMD submission, Non Conviction Certificate, stamping and attestation of documents, MSME certificate where applicable, and a compliance statement affirming adherence to ATC terms and delivery conditions.
What standards or compliance must be demonstrated for the IT equipment bid?
Tender data references no explicit standards; bidders should ensure OEM-compliant hardware and provide compliance statements. Align submissions with ATC requirements and deliver properly stamped documents to demonstrate readiness for acceptance.
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Documents 4
GeM-Bidding-8725403.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS