AIIMS Portable Ultrasound Machine Tender 2026 AIIMS Procurement India ISI/EPC Standards
Progress
Key Highlights
- • Specific brand/OEM authorization required for distributor bids
- • GST handling precisely defined: input tax credits, invoice upload on GeM
- • Option clause permits ±50% quantity variation at contract placement and during currency
- • EMD amount set at ₹70,000; MSME/NSIC exemptions possible with certificate
- • End User Certificate handling via buyer’s standard format if requested
- • Data Sheet upload mandatory; mismatch could lead to bid rejection
- • NoBOQ items; scope centered on a single portable ultrasound unit
- • Delivery timeline tied to original/extended delivery periods per option clause
Tender Overview
All India Institute Of Medical Sciences (AIIMS) invites bids for a Portable Ultrasound Machine (V2) under the Health and Family Welfare department. The tender flags an EMD of ₹70,000 and requires submission of product data sheets and OEM/authorisation documentation. Although the BOQ lists 0 items, the scope centers on supplying a single portable ultrasound unit with end-user and data-sheets verification. The procurement emphasizes that products must remain market-ready for at least 1 year residual life, with GST handled by bidders as per actuals. End-user certificate handling, and supplier data integrity are highlighted. The tender uses GeM processes and permits quantity variation up to 50% at contract award or during currency, with delivery timing tied to extended periods. Unique considerations include manufacturer authorization when bidding through distributors and GST invoice uploads on GeM. This opportunity targets suppliers with recent government or PSU experience and a proven track record in medical imaging equipment supply.
Technical Specifications & Requirements
- Product: Portable Ultrasound Machine (V2)
- Data Sheet: Must be uploaded; cross-check with offered specifications
- OEM/Authorisation: Required if bidding via authorized distributor; include OEM contact details
- Market Life: Offered unit should not be end-of-life before the residual market life period (1 year)
- End User Certificate: If requested by buyer, provide in buyer’s standard format
- Data/Compliance: GST handling in bid; GST invoice and GST portal payment screenshot required on GeM
- Delivery/Option Clause: Quantity may vary up to ±50%; delivery window may extend accordingly
- Warranty/Service: Not explicitly stated; imply standard manufacturer warranty terms
- Bid Validity: Not specified; ensure alignment with GeM timelines
Terms, Conditions & Eligibility
- EMD: ₹70,000; bidders may need exemption if MSME/NSIC with certificate
- Experience: Evidence of supply to government/PSUs or renowned private organisations
- Data Sheet: Upload product data sheet; avoid mismatches
- Taxes: GST payable by bidder; reimbursement as per actuals/capped at quoted rate
- End User Certificate: Use buyer’s standard format if required
- Authority: Manufacturer authorization if bidding through distributors; provide OEM details
- Invoicing: GST invoice and GST portal payment screenshot upload on GeM
- Delivery: Optional quantity increases/decreases up to 50%; delivery period adjustments as per option clause
Key Specifications
-
Product/service: Portable Ultrasound Machine (V2)
-
EMD: ₹70,000
-
GST handling per tender terms; invoice and GST portal screenshots
-
Option clause: ±50% quantity; delivery extension rules
-
Data Sheet: mandatory upload; product specifications must align
-
End User Certificate handling per Buyer format (if required)
Terms & Conditions
-
EMD of ₹70,000; possible exemptions for MSME/NSIC
-
50% quantity variation allowed; extended delivery terms
-
OEM authorization required for distributor bids and data sheet verification
Important Clauses
Payment Terms
GST payable by bidder; reimbursement as actuals or capped to quoted rate; GST invoice and portal screenshot required on GeM
Delivery Schedule
Quantity may be increased/decreased up to 50% at contract; delivery period adjusts per extended delivery rules
Penalties/Liquidated Damages
Not explicitly detailed; implied adherence to GeM contract penalties for delivery/non-compliance
Bidder Eligibility
-
Experience supplying government/PSU or renowned private organisations
-
Not under liquidation or court receivership; undertake financial stability
-
MSME/NSIC exemption possible with valid certificate
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
17
OEM Avg. Turnover
140
Past Performance
10 %
Warranty Period
2 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Portable Ultrasound Machine (V2) (Q2)
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
26
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Kamrup
Delivery Pincodes
781101
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Indrajit Nath | 781101,Changsari | Kamrup | Assam | 781101 | 1 | 45 | - |
Authority Records
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Documents 4
GeM-Bidding-9839324.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
GST registration certificate
PAN card
Experience certificates of supply to Govt/PSU/renowned private organisations
Financial statements or undertaking of financial stability
EMD deposit receipt or MSME/NSIC exemption certificate
Data sheet of the offered portable ultrasound machine
Manufacturer Authorization/OEM authorization (if bidding via distributor)
End User Certificate (if requested by buyer)
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for the portable ultrasound tender in AIIMS 2026
Bidders must meet eligibility by supplying government or PSU experience, provide EMD ₹70,000, submit the product data sheet, OEM authorization if bidding via distributor, GST registration, and GST payment proof. Ensure the device is not end-of-life and data sheets match. Include End User Certificate if requested.
What documents are required for AIIMS portable ultrasound bid 2026
Required documents include GST registration, PAN, experience certificates for government/PSU projects, financial statements, EMD deposit receipt, product data sheet, OEM authorization, and End User Certificate if requested. All documents should align with the tender's end-user and data sheet verification requirements.
What are the technical specifications for the portable ultrasound AIIMS tender
No explicit numerical specs are provided; bidders must rely on the Data Sheet uploaded with the bid. The Data Sheet must match the offered ultrasound machine’s parameters; ensure manufacturer life and service support align with market standards and OEM guidance.
What is the EMD amount and exemption options for AIIMS tender 2026
EMD is ₹70,000. MSME/NSIC registrants may submit exemption certificates. If not eligible for exemption, the EMD must be paid as required. Ensure the exemption certificate is valid and attached with the bid to avoid disqualification.
How does the quantity option clause affect AIIMS ultrasound procurement
The purchaser may increase or decrease the order quantity up to 50% at contract placement or during currency. The delivery period adjusts proportionally; minimum extended time equals 30 days if original period ≥30 days. Plan for variability in demand and ensure supplier readiness.
What are the GST requirements for submission in GeM AIIMS tender
Bidders must upload GST invoice and provide a GST portal payment screenshot on GeM. GST handling is on the bidder; reimbursement will be based on actuals or the quoted rate, whichever is lower, subject to GST rules and caps.
What happens if data sheet and product parameters mismatch in AIIMS bid
Mismatch may lead to bid rejection. Ensure the Data Sheet exactly reflects the offered ultrasound machine's specifications and matches the product’s official OEM parameters before submission.
Is OEM authorization required for AIIMS portable ultrasound bid 2026
Yes, if bidding through an authorized distributor, include an Manufacturer Authorization with name, designation, address, email, and phone. This ensures traceability and compliance with the OEM’s service/support framework.