Eastern Coalfields Limited Tender for Security Equipment/Spare Parts in Godda Jharkhand 2026 with ISI/HSN Compliance and 12-18 Month Warranty

Tender Overview

EASTERN COALFIELDS LIMITED, a Coal India Limited subsidiary, invites bids for security equipment-related procurement in GODDA, JHARKHAND (PIN 814133). The contract covers items across multiple titles (Title 1–Title 9) with a total quantity and estimated value not disclosed. The purchase includes a 25% quantity variation option during both initial and extended delivery periods, and rates must remain firm until supply completion. Bidders must ensure PAN, GSTIN, cancelled cheque, and EFT mandate are submitted, and must certify lowest-price compliance with government entities. A FOR destination clause applies to Rajmahal Area, with specific consignee details provided. A 12-month warranty from installation or 18 months from the date of supply is stipulated, aligning with ECL standards.

Key differentiators include the ATC-superseding terms, mandatory authentication of documents, and price conformity to government PSUs including Coal India subsidiaries. The tender emphasizes compliance with standard document submissions, GST handling, and warranty terms, alongside a strict requirement to include HSN codes on tendered items.

Technical Specifications & Requirements

• No explicit product specifications are published in the provided data; however, the scope references security equipment procurement under multiple titled categories, with 9 BOQ items in the package.
• Mandatory documentation includes PAN, GST certificate, cancelled cheque, and EFT mandate; documentation must be authenticated with official seal.
• Prices must be fixed until completion; bids must claim lowest-price parity with other government organizations.
• Delivery to Rajmahal Area Depot Office, Bara Simra, Lalmatia Godda; delivery period will align with option clause calculations (minimum 30 days).
• HSN code must be stated on tendered items; GST handling as per bidder’s liability with government reimbursement cap.

Terms, Conditions & Eligibility

• Quantity variation up to 25% of bid quantity during contract placement and currency; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
• Bidder must not be in liquidation or bankruptcy; provide an undertaking.
• All required certificates must be uploaded; non-submittal risks rejection.
• GST is the bidder’s responsibility; reimbursement capped at quoted rate.
• Documentation required: PAN, GST certificate, cancelled cheque, EFT mandate; PAN/GST must accompany offer.
• Price must be FOR destination up to Area Store, Rajmahal Area, ECL; HSN code required on items; warranty: 12 months from installation or 18 months from supply date.