Indian Army Biometric & UHF Tag Based Weapon Management System Tender 2025 MHA QRs
Bid Publish Date
13-Nov-2025, 3:07 pm
Bid End Date
20-Nov-2025, 4:00 pm
Location
Progress
Tender Overview
The Indian Army, Department of Military Affairs, seeks a Biometric (Fingerprint) & UHF Tag based Weapon Management System conforming to MHA QRs. The scope emphasizes modern biometric access control and asset tracking for weapon management. The tender text confirms an optional quantity adjustment up to 25% during contract execution, with prices at contracted rates. Delivery timing hinges on a formula tied to the original delivery period, ensuring at least a 30-day minimum for any extension. The BOQ lists zero items, signaling a framework-stage procurement or a consolidated system deployment. The opportunity is positioned under government procurement channels, labeled as a biometric and tagging solution relevant to security assets. Unique clause: option-based quantity and extended delivery periods, requiring bidders to align with these extended delivery logistics. This tender sits within the defense procurement ecosystem and targets suppliers capable of delivering a high-integrity weapon management system.
Technical Specifications & Requirements
- Product category: Biometric Fingerprint identification and UHF tag-based weapon management system for inventory control and access.
- Standards/Compliance: Not specified in the data provided.
- Quantity/Scope: Contractual quantity may be increased up to 25% during order execution; initial delivery timing referenced to original delivery order date.
- Delivery mechanics: Additional time formula is (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days and possible extension up to the original delivery period.
- BOQ: 0 items listed, implying a high-level system integration or future specification finalization.
- Context: Defense sector procurement via GEM/2025B/ bids channel; no explicit end-user city/location details in the data.
Terms, Conditions & Eligibility
- Quantity variation: Purchaser may increase/decrease quantity by up to 25% at contract placement and during currency at contracted rates.
- Delivery schedule: Calculated extension rules begin after the last date of the original delivery order.
- Compliance: Bidders must comply with the option clause; other terms are not fully specified in the provided data.
- Documentation: Not fully enumerated in the terms; bidders should prepare standard defense bid documents and ensure readiness to submit required certifications if called upon.
- Risk/uncertainty: With no BOQ items or explicit standards, bidders should seek clarification on technical specs, delivery milestones, and acceptance criteria prior to bid submission.
Key Specifications
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- Product/service: Biometric Fingerprint + UHF Tag based Weapon Management System
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- Scope: Government defense procurement via Indian Army, per MHA QRs
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- Estimated value: Not disclosed
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- EMD: Not disclosed
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- Standards/certifications: Not specified in the data
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- Delivery: 30+ days minimum extension, formula-based timing
Terms & Conditions
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Option Clause: quantity may vary ±25% with extended delivery time calculations
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Delivery: extension time formula = (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days
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BOQ: 0 items listed; clarification needed on exact technical specs and acceptance criteria
Important Clauses
Payment Terms
Not specified in the provided data; bidders should anticipate standard government payment terms and seek explicit confirmation during bid clarification.
Delivery Schedule
Delivery starts post last date of original delivery order; any option-triggered extension follows the same contract delivery framework.
Penalties/Liquidated Damages
Not specified; bidders should request LD terms and performance bonds during bid clarification.
Bidder Eligibility
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Experience in biometric or RFID-based asset management systems for defense or government entities
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Capability to handle quantity variations up to 25% with contracted pricing
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Compliance readiness for defense procurement processes and confidentiality requirements
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Biometric(Fingerprint) & UHF Tag based Weapon Mangement System as Per MHA QRs (Q3)
Authority Records
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Documents 3
GeM-Bidding-8580786.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
20-Nov-2025, 10:30 am
Opening Date
20-Nov-2025, 11:00 am
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for biometric or weapon-management system deployments
Financial statements (last 2-3 years)
EMD/Security deposit documentation (as applicable)
Technical bid submission documents
OEM authorization or manufacturer credentials
Any existing IS/ISO/IEC certifications relevant to biometric or RFID/USN systems (if applicable)
Frequently Asked Questions
Key insights about HIMACHAL PRADESH tender market
How to bid for the Indian Army biometric weapon management system tender in 2025?
Bidders should verify eligibility for defense procurement, prepare biometric and UHF tagging system capabilities, and submit standard documents (GST, PAN, financials) along with technical bid. The contract allows up to 25% quantity variation at contracted rates, with delivery time calculated as specified. Clarify any missing BOQ and standards during pre-bid.
What documents are required for the MHA QRs biometric system tender in India?
Prepare GST certificate, PAN card, experience certificates for biometric deployments, financial statements, EMD documentation, technical bid, OEM authorization, and any ISO/ISI certifications relevant to security biometrics or RFID. Ensure bid submission aligns with defense procurement norms.
What delivery terms apply to quantity variation in this defense tender?
The purchaser may increase quantity up to 25% at contracted rates. Delivery extension uses the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days and possible full extension to the original period.
What are the technical specifications for the biometric weapon management system?
Specific technical specs are not provided in the data. Bidders should seek clarification on BIOMETRIC fingerprint accuracy, UHF tagging compatibility, data security standards, integration with existing Army asset registers, and required certification from the issuing authority.
When is the deadline for submitting bids for this tender in India?
Exact bid submission deadlines are not disclosed in the provided data. Prospective bidders should monitor the GEM portal and request clarifications via the standard bid submission process, ensuring readiness to supply documentation and demonstrate system capabilities.
What are the minimum standards or certifications required for this security tender?
The tender data does not list explicit standards. Bidders should confirm ISI, ISO, or other defense-grade certifications during pre-bid discussions and include OEM authorizations and security clearance documentation as applicable.
How is performance guaranteed for the biometric weapon management system deployment?
No performance guarantees are specified in the data. Bidders should propose service levels, warranty terms, and maintenance SLAs in their technical bids, aligning with defense procurement expectations and potential LD clauses to be clarified during final contract.
What is the role of the BOQ in this tender with zero listed items?
A BOQ of zero items indicates a framework or composite system tender. Bidders should seek detailed technical specifications, installation scope, and acceptance criteria to translate the framework into concrete delivery milestones and pricing.