GEM

Indian Army Department of Military Affairs ML Maintenance Tender Darjeeling West Bengal 2025

Bid Publish Date

09-Dec-2025, 7:39 pm

Bid End Date

20-Dec-2025, 8:00 pm

Location

DARJEELING , WEST BENGAL

Progress

Issue09-Dec-2025, 7:39 pm
AwardPending
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Quantity

5

Category

ML for Taking down complete steering system as given in Sl No 1 of specification document

Bid Type

Two Packet Bid

Categories 6

ESCRAP VEHICLE GEAR BOX BOX GEAR MILITARY VEHICLE

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for maintenance work in Darjeeling, West Bengal 734001 focusing on lifecycle tasks for complex vehicle systems. The scope includes dismantling and rectifying the steering system, transporting Eicher vehicles to a workshop for repairs, complete cylinder head repair, gearbox removal, and fuel tank dismantling with refix. The contract encompasses Supply, Installation, Testing and Commissioning (SITC) of required elements, with delivery and execution anchored to the OEM lifecycle expectations. The BOQ lists five items covering the listed maintenance activities, with option clauses allowing minor quantity adjustments. The opportunity targets vendors capable of field repairs and precision mechanical work in a military context, leveraging OEM-aligned capabilities.

Technical Specifications & Requirements

  • Product/service focus: ML maintenance for automotive subsystems including steering dismantling, cylinder head repair, gearbox removal, and fuel-tank handling per specification documents.
  • Scope: SITC of repair/overhaul services and field-to-workshop transport for Eicher vehicles; five operational tasks in total.
  • Delivery/installation expectations: Extended delivery considerations under option clause; ensure compatibility with OEM norms and workshop practices.
  • Key standards/controls: Follow OEM repair methodologies; adherence to military quality controls; no explicit BIS/IS listing provided in tender data.
  • Eligible capacities: Vendors must demonstrate capability for precise mechanical overhaul in a defense environment, including diagnostic and reassembly precision.
  • Supporting terms: GST handling per bidder’s rate, GSTIN submission, and EFT mandate for payment flows; PAN required in bid submission.

Terms, Conditions & Eligibility

  • EMD/financial: Not specified in data; bidders must consider standard government EMD practices per ATC.
  • Delivery terms: Option clause allows ±25% quantity variation; delivery period linked to original dates with extended timing rules.
  • Documentation: PAN Card, GSTIN, cancelled cheque, EFT mandate; GST paid as actuals or permissible rates.
  • Scope/price: Bid price must include SITC for all components; no end-of-life product limitation declared in data.
  • Compliance: Bidders must ensure products are not obsolete and have at least 1 year residual market life; GST and invoicing aligned with government norms.
  • Warranty/penalties: Not detailed in available data; ATC document may specify penalties or warranty terms.

Key Specifications

  • Product/service: ML maintenance for vehicle subsystems (steering dismantling, cylinder head repair, gearbox removal, fuel tank dismantling/refitting)

  • Scope: SITC - Supply, Installation, Testing and Commissioning of repair services

  • Delivery: Subject to option clause; delivery period calculated as (Increase quantity / Original quantity) × Original delivery period, min 30 days

  • Standards/Compliance: OEM repair methodologies; military quality controls; no explicit IS/BIS standard stated in data

  • Documentation: GSTIN, PAN, EFT mandate; ensure 1 year residual market life of offered products

  • Warranty/Support: Not specified; ATC to contain warranty/AMC terms

Terms & Conditions

  • EMD amount not specified; follow standard government EMD practice per ATC

  • Quantity flexibility up to 25% during contract and extended period

  • GST handling based on actuals or applicable rates, whichever lower

Important Clauses

Payment Terms

GST as actuals or applicable rates; payment via EFT per bidder's mandate; standard government terms apply

Delivery Schedule

Delivery period may extend with option clause; extended time = (increased quantity / original quantity) × original delivery period, min 30 days

Penalties/Liquidated Damages

Not explicitly stated in data; ATC likely contains LD terms; bidders should review ATC for penalties

Bidder Eligibility

  • Experience in precision mechanical maintenance on military/defense vehicles

  • Financial capacity to support SITC with OEM-aligned parts

  • GST registration and compliant invoicing; GSTIN submission required

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Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 ML for Taking down complete steering system as given in Sl No 1 of specification document ML for Taking down complete steering system as given in Sl No 1 of specification document 1 job bsosukna 30
2 Taking vehicle Eicher to workshop for rectifying as given in Sl No 2 of specification documents Taking vehicle Eicher to workshop for rectifying as given in Sl No 2 of specification documents 1 job bsosukna 30
3 ML complete cylinder head repair as given in Sl No 3 of specification document ML complete cylinder head repair as given in Sl No 3 of specification document 1 job bsosukna 30
4 Complete gear box taken from the vehicle as given in Sl No 4 of secification document Complete gear box taken from the vehicle as given in Sl No 4 of secification document 1 job bsosukna 30
5 ML for dismantling of fuel tank and refixing as given in Sl No 5 of specification document ML for dismantling of fuel tank and refixing as given in Sl No 5 of specification document 1 job bsosukna 30

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate duly certified by Bank

5

GST certificate (as applicable)

6

Experience certificates for similar maintenance work

7

OEM authorization or technical compliance certificates (if applicable)

8

Technical bid documents per ATC

9

Any other bid submission documents specified in Terms and Conditions

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for the Indian Army maintenance tender in Darjeeling 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate, plus OEM or technical compliance certificates. Include experience in defense vehicle maintenance, and ensure GST is paid per actuals or applicable rates. The SITC scope covers selection, transport, and repair of steering, gearbox, and fuel tank systems.

What documents are required for submission to participate in this tender?

Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate, GST certificates, experience certificates for similar work, OEM authorizations if available, and the technical bid as per ATC. Ensure all documents are duly certified and uploaded with bid application.

What is the delivery flexibility clause for quantity adjustments in this tender?

The option clause allows up to 25% increase or decrease in ordered quantity during contract and currency, with delivery time adjusted by the formula (increased quantity / original quantity) × original delivery period, minimum 30 days.

What scope of work is included under SITC in this Indian Army tender?

Scope comprises Supply, Installation, Testing and Commissioning of maintenance services for vehicle subsystems: dismantling steering, cylinder head repair, gearbox removal, and fuel tank dismantling/refitting, with five items in BOQ though detailed quantities are not specified.

What payment terms should bidders expect for this procurement?

GST payable as actuals or applicable rates (whichever is lower) and payment via EFT per the bidder’s mandate; scope requires BOM-level SITC cost coverage in the bid price; no advance terms specified in available data.

What are the key eligibility criteria for defense vehicle maintenance tenders in West Bengal?

Candidates must demonstrate defense-vehicle maintenance experience, prove financial viability, have GST registration, and provide essential documents like PAN and EFT mandate; ensure offered items are not end-of-life and maintain at least 1 year residual market life as per ATC.

Where can bidders review the ATC for penalties and warranty terms?

Bidder should access the uploaded ATC document associated with the tender for detailed penalties, performance bonds, and warranty/AMC terms; this is crucial to align bids with NSA-driven compliance and risk mitigation.

What standards or certifications are required for repair work in this army tender?

The tender requires OEM-aligned repair methodologies and military-quality controls; no explicit IS/BIS numbers are specified in the data, so bidders should rely on OEM certifications and ATC guidance for compliance.

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