GEM

Hindustan Petroleum Corporation Ltd routine electrical maintenance and transformer oil testing tender 2025

Bid Publish Date

27-Nov-2025, 5:09 pm

Bid End Date

08-Dec-2025, 3:00 pm

EMD

₹1,30,000

Location

MEERUT , UTTAR PRADESH

Progress

Issue27-Nov-2025, 5:09 pm
AwardPending
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Quantity

17

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements may be implied by OEM authorizations in submissions
  • • Technical certifications or general electrical safety standards expected, specifics not disclosed
  • • 25% quantity/duration adjustment right prior and after contract issue
  • • Excess settlement option enabling add-on charges with documentation
  • • EMD amount of ₹130000 is a critical barrier to entry
  • • No BOQ items; scope covers a wide range of electrical maintenance services
  • • Warranty and penalty details are not explicitly stated in the terms

Categories 39

HT CABLE TREATMENT OF DRINKING WATER OIL REGENERATION TURBINE OIL ELECTRICAL AIR CONDITIONER SERVICES ELECTRO MECHANICAL MAINTENANCE GLUCOMETER VACUUM CIRCUIT BREAKER BRANDY INFRARED TEMPERATURE METER CABLE PARAMETER TEST ELECTRICAL SUBSTATION STATIC CONVERTERS AROMATIC SPIRIT SUB STATION RELAYS THERMAL IMAGING SYSTEMS ACB BATTERY PANEL DRINKING WATER SYSTEM ELECTRICAL PRODUCTS LIFTING MACHINE WATER LEVEL RECORDER FIRST AID BOX PROTECTION RELAY TRANSMISSION SCHEME LIAISONING SERVICE SWITCHING APPARATUS TRANSFORMER OIL SUBSTATION DRINKING WATER SUPPLY LIFTING CRANE ELECTRICAL MAINTENANCE GINNING OIL ROUTINE MAINTENANCE

Tender Overview

Hindustan Petroleum Corporation Ltd invites bids for a broad set of Custom Bid for Services across multiple electrical maintenance activities, including ** ROUTINE ELECTRICAL MAINTENANCE OF DEPOT**, ** TRANSFORMER OIL FILTRATION**, ** TRANSFORMER OIL PARAMETER TESTING**, ** THERMOGRAPHY TESTING OF PANEL**, ** TESTING OF RELAYS**, ** IR TESTING OF HAND GLOVES**, and associated servicing tasks (AC servicing, gas refilling, HT/LT testing, and battery load testing). The process carries an EMD of ₹130000. Location details are not specified in the document, and there are currently no BOQ items published. The scope appears to cover diverse electrical safety and reliability tests across HPCL facilities, with a procurement emphasis on service delivery and compliance. The contract includes an option clause allowing quantity or duration adjustments up to 25% and an excess settlement facility for add-on charges. This tender targets qualified service providers with adequate electrical maintenance capabilities and appropriate certifications.

Technical Specifications & Requirements

  • Scope includes routine electrical maintenance, transformer oil filtration and testing, thermography, relay testing, IR testing of gloves, ACB/VCB servicing, LT motor & cable testing, HV insulation inspection, and related testing/servicing tasks
  • EMD: ₹130000; no published BOQ items; no explicit unit quantities published
  • Standards/Certifications requested may include general electrical safety and service quality norms; no specific IS/ISO codes listed
  • Delivery expectations involve timely on-site maintenance and testing across depots; exact timelines not disclosed
  • Experience expectations: bidders must demonstrate capability to perform a broad range of electrical servicing tasks, including hazardous area testing and high/low voltage equipment handling
  • Payment terms and penalties are not detailed; buyers have added terms for quantity/duration adjustments up to 25%; excess settlement option allows additional charges within a defined limit

Terms, Conditions & Eligibility

  • EMD: ₹130000; must be deposited as specified by the buyer
  • Option Clause: contract quantity/duration can be increased up to 25% at issue and post-issuance
  • Excess Settlement: allows extra charges up to a stated percentage with mandatory supporting documents
  • Documents: typical tender submissions include GST, PAN, experience certificates, financial statements, technical compliance, and OEM authorizations
  • Collaboration with OEMs may be required for specialized equipment servicing

Key Specifications

  • Electrical maintenance services across depots

  • Transformer oil filtration and parameter testing

  • Thermography testing of panels

  • Relay testing and IR testing of hand gloves

  • Servicing of ACB and VCB, HT/LT motors and cables

  • HV insulation inspection and WTI/OTI inspection/testing

  • Battery load testing and AC servicing/gas refill up to 2 ton

Terms & Conditions

  • EMD of ₹130000 required with bid submission

  • Contract quantity/duration may increase up to 25% at issue

  • Excess settlement option allows added charges with documentation

Important Clauses

Payment Terms

No explicit payment terms published; standard procurement practice may apply, with potential milestone payments upon acceptance and service completion

Delivery Schedule

Delivery windows not explicitly stated; on-site maintenance/inspections likely as per depot requirements

Penalties/Liquidated Damages

No explicit LD rates published; penalties may be governed by general HPCL terms and performance measures

Bidder Eligibility

  • Experience in comprehensive electrical maintenance services for energy/gas sector facilities

  • Financial stability demonstrated by audited statements

  • Capability to perform transformer oil filtration and advanced electrical testing (thermography, relays, insulation testing)

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar electrical maintenance projects

4

Financial statements (audited or notarized)

5

EMD submission proof (instrumental deposit receipt)

6

Technical bid documents demonstrating capabilities in transformer oil testing/filtration and thermography

7

OEM authorizations or licensure for servicing ACB/VCB, relays, and HT/LT equipment

8

Any safety certifications or ISO/IEC/IS standards relevant to electrical maintenance

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

What documents are required for HPCL electrical maintenance tender in India 2025?

Bidders must submit GST registration, PAN, experience certificates for electrical maintenance, audited financial statements, EMD proof of ₹130000, technical bid documents, OEM authorizations for ACB/VCB and relays, plus any safety certifications. Ensure documents prove capability for transformer oil filtration/testing and thermography. Include warranty terms if applicable.

How to bid on the HPCL transformer oil testing and thermography tender 2025?

Prepare a technical bid demonstrating expertise in transformer oil testing, filtration, and thermography. Attach EMD ₹130000, GSTIN, PAN, and OEM authorizations. Align proposal with the 25% option clause and the excess settlement provision, ensuring compliance with HPCL’s generic terms.

What are the essential eligibility criteria for HPCL electrical services tender?

Eligibility requires prior electrical maintenance experience across depots or refineries, financial stability evidenced by statements, capability to handle high/low voltage equipment, and certifications for safety and testing (thermography, insulation tests). Vendors must provide OEM support letters and relevant installation licenses.

What is the EMD amount and how is it paid for this HPCL bid?

The EMD is ₹130000. Payment methods typically include Demand Draft or online transfer; bidders must submit EMD along with the bid as proof of earnest intent. Ensure the EMD is valid through the bid evaluation window and is refundable as per HPCL terms.

What is the scope of services covered by the HPCL electrical maintenance tender?

Scope includes routine electrical maintenance, transformer oil filtration, transformer oil parameter testing, thermography testing of panels, relay testing, IR testing of gloves, ACB/VCB servicing, LT/MV motor and cable testing, HV insulation inspection, and related testing/servicing including AC servicing and gas refilling up to 2 tons.

When are delivery and service timelines likely specified for HPCL tender?

The tender document does not publish explicit delivery timelines; bidders should infer on-site maintenance schedules per depot requirements. Respond with proposed turnaround times, installation windows, and commissioning dates in the technical bid to align with HPCL expectations.

What standards or certifications are required for HPCL electrical service bids?

While explicit standards are not listed, bidders should demonstrate IS/IEC safety compliance, electrical testing capabilities, and OEM authorizations for ACB/VCB and high-voltage equipment. Include certification references and scope of services to meet HPCL’s safety and reliability objectives.

How does the 25% option clause affect contract scope for HPCL services?

The buyer may increase contract quantity or duration by up to 25% at the time of issue and post-issuance. Bidders should plan resources to accommodate potential scope expansion and adjust pricing in the bid to reflect scalable service delivery.