IOCL Panipat Refinery TMEIC Make VFD Spares Tender Panipat Haryana 2026 - Authorized TMEIC Industrial System India Pvt Ltd Requirement
Progress
Key Highlights
- • Authorized bidder restriction: only M/S TMEIC INDUSTRIAL SYSTEM INDIA PRIVATE LIMITED may be evaluated
- • Location specificity: Panipat, Haryana; IOCL Panipat Refinery procurement context
- • GST and banking rigor: GSTIN, PAN, cancelled cheque, EFT mandate required with bid
- • Invoicing rule: invoices must be in the Consignee’s name with Consignee GSTIN
- • No BOQ items published; no quantified scope provided in tender data
- • Spares focus: VFD spare parts from TMEIC make for IOCL panipat equipment
- • Tender category alignment: TMEIC MAKE VFD SPARES
Tender Overview
The opportunity is issued by Indian Oil Corporation Limited (IOCL) – Panipat Refinery, targeting TMEIC MAKE VFD SPARES. The tender outlines an ESOP-like supplier qualification restricting evaluation to the sole bidder: M/S TMEIC INDUSTRIAL SYSTEM INDIA PRIVATE LIMITED. Location is Panipat, Haryana (132101) with no BOQ items listed. Key procurement focus is spare parts for VFD systems, implying compatibility with TMEIC-origin drives. The absence of stated quantities or value suggests a narrowly scoped supply contract around branded spares, potentially enabling a quick decision for the authorized OEM channel. Unique aspect: restricted bidding to the proprietary/authorized representative of TMEIC for this requirement.
The tender emphasizes compliance with GST and banking documentation, and it requires invoices issued in the consignee’s name with the consignee GSTIN. Vendors must ensure accurate vendor code creation documents are submitted with the bid. The combination of organization, location, and vendor exclusivity defines the competitive landscape and potential for a streamlined evaluation process for the authorized supplier.
Keywords: tender in Panipat, IOCL procurement, TMEIC spares, Panipat Haryana tender, authorized bidder India.
Technical Specifications & Requirements
- Product category: TMEIC MAKE VFD SPARES for VFD systems
- Authorized bidder: only M/S TMEIC INDUSTRIAL SYSTEM INDIA PRIVATE LIMITED will be considered for evaluation
- Documentation prerequisites: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank
- Invoicing rule: Invoice must be raised in the name of the Consignee with Consignee GSTIN
- Vendor code creation: required documents to accompany bid
- No BOQ items or quantitative specifications provided
- Location: Panipat, Haryana; potential alignment with IOCL Panipat Refinery maintenance needs
- Implication: tightly defined supplier eligibility and documentation readiness for rapid evaluation
Terms, Conditions & Eligibility
- EMD value: not disclosed
- Eligibility constraint: bid restricted to M/S TMEIC INDUSTRIAL SYSTEM INDIA PRIVATE LIMITED as the proprietary/authorized representative
- GST/documents: bidders must provide PAN, GSTIN, Cancelled Cheque, and bank-certified EFT Mandate with bid
- Invoicing: consignor name must be IOCL Panipat Refinery with its GSTIN on invoices
- GST handling: GST reimbursement governed by actuals or applicable rates, whichever is lower, up to quoted GST percentage
- Additional terms: typical vendor-code creation and compliance checks apply prior to evaluation
Key Specifications
-
Product/service: TMEIC MAKE VFD SPARES for IOCL Panipat Refinery
-
Quantity/BOQ: Not specified; no BOQ items available
-
EMD/Value: Not disclosed
-
Vendor eligibility: Authorized representative for TMEIC
-
Standards/Compliance: Not specified; ensure OEM compatibility
-
Delivery/Installation: Not specified
Terms & Conditions
-
Authorized bidder restriction (M/S TMEIC INDIA PRIVATE LIMITED)
-
Invoices must reflect consignor name with IOCL Panipat GSTIN
-
GST payable/reimbursable as actuals or lower rate up to quoted GST
-
GST and banking documents must accompany bid for vendor-code creation
-
No BOQ items or explicit quantities disclosed
Important Clauses
Payment Terms
GST reimbursement as actuals or applicable rate (whichever is lower), up to quoted GST %, subject to IOCL Panipat terms
Delivery Schedule
Not specified in data; assume standard IOCL Panipat maintenance timelines upon award
Penalties/Liquidated Damages
Not specified in data; typical tender practice may apply LD for delivery/quality deviations
Bidder Eligibility
-
Must be the proprietary/authorized representative for TMEIC in India
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Ability to provide TMEIC MAKE VFD SPARES matching IOCL Panipat requirements
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Submit PAN, GSTIN, cancelled cheque, EFT mandate with bid
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
4 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
Yes (Arbitration clause document) as per DoE OM No.F.1/2/2024-PPD dated 03.06.2024 Arbitration should not be routinely included in contracts
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
TMEIC MAKE VFD SPARES
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
180
Delivery Locations
1
Delivery Cities
Panipat
Delivery Pincodes
132140
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sarthak Chawla | 132140,INDIANOIL CORPORATION LTD. PANIPAT REFINERY , PO. BOHALI , PANIPAT | Panipat | Haryana | 132140 | 1 | 180 | - |
Authority Records
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Documents 7
GeM-Bidding-10028753.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate copy certified by bank
Documentation for vendor-code creation
Any OEM authorization proving proprietary/authorized representation for TMEIC
Invoice alignment documentation to consignor name and GSTIN
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for TMEIC spares tender in Panipat IOCL 2026
Bidders must be the authorized representative of TMEIC in India and submit PAN, GSTIN, cancelled cheque, and bank-certified EFT mandate with the bid. Ensure invoices are in the Consignee name with the Consignee GSTIN. Only the authorized bidder will be evaluated for IOCL Panipat refinery spares.
What documents are required for IOCL Panipat TMEIC spares bid
Submit PAN, GSTIN, cancelled cheque, EFT mandate, vendor-code creation documents, and OEM authorization proving authorized representation for TMEIC. Invoices must reflect the IOCL Panipat Consignee and its GSTIN. These documents enable bidder eligibility and smooth procurement validation.
What are the technical requirements for TMEIC VFD spares tender
Technical scope centers on TMEIC MAKE VFD SPARES compatible with IOCL Panipat equipment. No quantified BOQ is provided; bidders should ensure OEM-grade spares, authenticity from TMEIC, and alignment with IOCL maintenance needs for VFD drives.
When is the IOCL Panipat TMEIC spares tender deadline
Deadline details are not provided in the data. Prospective bidders should monitor IOCL Panipat procurement notices and submit all required documents (PAN, GSTIN, EFT mandate) promptly to qualify for evaluation once the bid window is announced.
What is the EMD requirement for this IOCL tender in Panipat
The tender data does not disclose an EMD amount. Bidders should verify whether EMD is required upon official bid invitation and prepare accordingly with bank guarantee or demand draft as per IOCL’s standard terms.
What is the invoicing requirement for IOCL Panipat spares
Invoices must be raised in the name of the Consignee (IOCL Panipat Refinery) and must include the Consignee GSTIN. Ensure the GST rate aligns with applicable rates or the quoted GST percentage, with reimbursement as actuals or lower rate.
Who is eligible to participate in IOCL Panipat TMEIC spares bid 2026
Only M/S TMEIC INDUSTRIAL SYSTEM INDIA PRIVATE LIMITED, as the proprietary/authorized representative for TMEIC, is eligible for evaluation. Other bidders will be treated as unsolicited offers and rejected.
What are the GST implications for IOCL Panipat tender
GST reimbursement will be on actuals or as per applicable rates, whichever is lower, capped by the quoted GST percentage. Bidder must provide GSTIN and ensure invoicing accuracy to enable proper GST credit for IOCL Panipat.