Port Department Kerala Laptop Tender Thiruvananthapuram Entry & Mid Level Notebook 2026 ISO 9001 HP Dell
Bid Publish Date
15-Oct-2026, 6:43 pm
Bid End Date
26-Oct-2026, 7:00 pm
Value
₹2,50,000
Location
Progress
Key Highlights
- • Mandatory ISO 9001 certification for bidder or OEM
- • Authorized Kerala district service dealers with addresses uploaded
- • Preferred brands include HP and Dell
- • OEM warranty of 3 years required
- • Delivery quantity may increase up to 25% during contract
- • GST invoice and GST portal payment proof required
- • Kerala-based bidder with registered office and GST certificate
- • BIS licence and product type test certificates to be uploaded
Tender Overview
The government procurement opportunity is with the Port Department Kerala for the supply of entry and mid-level laptops (Notebooks, Q2 category) in Thiruvananthapuram, Kerala. Estimated value is ₹250,000 with flexibility to increase quantity up to 25% during contract execution. The bid requires complete supply of goods, GST-compliant invoicing, and adherence to specified certifications. Key differentiators include mandatory ISO 9001 certification for bidder or OEM, and an established Kerala district-wide authorized service network with HP/Dell preferred branding. The seller must have a registered Kerala office and provide a 3-year OEM warranty. Unique terms include delivery timing adjustments based on revised quantities and period calculations, ensuring compliance with the option clause.
Technical Specifications & Requirements
- Product category: Laptop / Notebook computers (Entry and Mid Level)
- Brand preference: HP or Dell (OEM authorized dealers in Kerala)
- Certifications required: ISO 9001, BIS licence, type test and other product-specific approvals
- Service network: Authorized service dealers in every district capital of Kerala; upload addresses with bid
- Documentation: GST certificate, GSTIN-based invoice, and proof of manufacturer authorization
- Warranty: 3-year OEM warranty; proof to buyer/consignee where applicable
- Delivery scope: Yes, only supply of goods; delivery timeline adjustable per option clause
- Financials: Estimated value ₹250,000; EMD not specified in data
- Other terms: GST portal payment confirmation screenshot required; delivery period calculations apply if quantity changes
Terms, Conditions & Eligibility
- EMD: not specified in data; ensure compliance with standard GeM/ATC terms
- Experience/turnover: ISO 9001 certified bidder or OEM; Kerala-based operations preferred
- Delivery: Delivery period adjusts with quantity under option clause; minimum 30 days increment rule
- Payment terms: Not explicitly stated; ensure GST invoice uploaded on GeM portal with GST payment confirmation
- Documents: Must upload BIS licence, type test certificates, OEM authorization and proof of Kerala address
- Warranty/Penalties: 3-year OEM warranty; service network coverage across Kerala
- Other: Registered office in Kerala; provide GST certificate and proof of address; HP/Dell preferred brands
Key Specifications
-
Product: Entry and Mid Level Laptop / Notebook
-
Quantity: Up to 25% quantity variation allowed under option clause
-
Standards: ISO 9001, BIS licence, type test certificates
-
Brand/OEM: HP or Dell favored; Kerala authorized dealers
-
Warranty: 3 years OEM warranty
-
Delivery: Goods supply only; delivery period affected by quantity adjustments
Terms & Conditions
-
Delivery quantity may be increased by 25% and extended delivery periods apply
-
ISO 9001 certification required for bidder or OEM; BIS/type test certificates mandatory
-
Kerala-based bidder with registered office; OEM warranty of 3 years
Important Clauses
Payment Terms
GST invoice upload on GeM with GST portal payment confirmation; payment terms not explicitly stated in data
Delivery Schedule
Delivery period calculated with option clause; additional time equals (Increased quantity / Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not specified in data; typical GeM/ATC penalties may apply for delays per contract terms
Bidder Eligibility
-
Bidder or OEM must hold ISO 9001 certification
-
Authorized Kerala service network with addresses uploaded
-
Registered office in Kerala and GST registration
Tender Data
Bid Details
Quantity
5
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
125
OEM Avg. Turnover
10
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Thiruvananthapuram
Delivery Pincodes
695009
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Gaya K P Y | 695009,Office of the Chief Engineer, Harbour Engineering Department, Kamaleswaram, Manacaud P. O. | Thiruvananthapuram | Kerala | 695009 | 5 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-10043115.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST certificate and GSTIN
PAN card
Experience certificates (related to laptop supply)
Financial statements (as applicable)
EMD/Security deposit documentation (if applicable on GeM)
ISO 9001 certificate (bidder or OEM)
BIS licence and type test certificates
OEM authorization letter from the brand (HP/Dell) and Kerala service dealer addresses
Proof of registered office in Kerala
Proof of OEM warranty arrangements (3 years) in buyer/consignee name
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for laptops tender in Thiruvananthapuram Kerala 2026
Bidders should ensure ISO 9001 certification, Kerala registered address, and HP/Dell OEM authorizations. Submit BIS licences, type test certificates, GST certificate, and GST invoice proof. Include 3-year OEM warranty proof, Kerala service dealer addresses, and GST portal payment confirmation with the bid.
What documents are required for Kerala laptop procurement bid 2026
Required documents include GST certificate, GST invoice proof, PAN, ISO 9001 certificate, BIS licence, type test certificates, OEM authorization, proof of Kerala registered office, and OEM warranty arrangements for 3 years. Upload district-wise service dealer addresses in Kerala.
What are the technical standards for laptops in this GeM tender
Standards include ISO 9001 for quality management, BIS licence and product type test certificates. Ensure OEM warranty of 3 years and devices are compliant with brand specifications (HP or Dell) through authorized Kerala dealers with documented addresses.
What is the delivery timeframe and quantity adjustment rules
Delivery period follows option clause: additional time equals (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Quantity may increase up to 25% during contract execution and must be delivered at contracted rates.
What are the payment terms and GST requirements for bidding
Submit GST-compliant invoice on GeM and provide a GST portal payment confirmation screenshot. Exact payment terms are not specified; ensure suppliers adhere to standard GeM GST invoicing practices and timely submission of tax documents.
What brands are preferred for this laptop procurement in Kerala
Preferred brands are HP and Dell with authorized service dealers across Kerala. Bidder must demonstrate Kerala-wide service capability and provide dealer addresses; ensure OEM warranty and brand authorization are clearly stated.
What eligibility criteria help win the Kerala laptop tender 2026
Eligibility requires ISO 9001 certification, Kerala address proof, GST registration, BIS/type test certificates, OEM authorization, and a 3-year OEM warranty. Demonstrate district-wise Kerala service presence and capability to supply goods within the option-clause delivery framework.
How to verify OEM warranty and service in Kerala for laptops
Obtain OEM warranty documents valid for 3 years, confirm authorized Kerala service dealers with addresses, and provide proof of service network coverage in every district capital. Ensure warranty is transferrable to the buyer/consignee where applicable.